Board of Public Works & Safety

REGULAR MEETING – October 17, 2016 The Board of Public Works and Safety of the City of Michigan City, Indiana, met in REGULAR SESSION on Monday morning, October 17, 2016 at the hour of 9:00 a.m., in the Council Chambers, in the City Hall Building, located at 100 East Michigan Boulevard, Michigan City Indiana – a regular meeting room of this Board. The meeting was called to order by President Steve Janus, who presided. Noted present: Steve Janus, Michael Palmer and Virginia Keating (3). A QUORUM WAS NOTED PRESENT. Also noted in attendance: Amber Lapaich, City Attorney Russ Hatfield, Code Enforcement Officer Charles “Spike” Peller, City Engineer Sue Downs, Code Enforcement Officer Bob Zondor, Central Services Superintendent Kalon Kubik, Administrator Craig Phillips, City Planner Sgt. Darren Kaplan, M.C.P.D. Traffic Michael Kuss, General Manager Sanitary District Gale Neulieb, City Clerk Jennifer Clouse, City Clerk Secretary APPROVAL OF MINUTES President Janus asked if there were any corrections to the minutes of the Regular meeting of October 3, 2016 and the Special meeting of October 6, 2016. Vice-President Palmer made the motion to approve the minutes as presented. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Palmer and Keating (3). NAYS: None (0). Motion carries. OPENING OF QUOTES – MC Transit Bus Stop Signage President Janus asked if anyone present wished to submit a Quote at this time, there was no response. Vice-President Palmer made a motion to close the acceptance of quotes for the Michigan City Transit Bus Stop Signage. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Palmer and Keating (3). NAYS: None (0) Motion Carries. Corporate Counsel Amber Lapaich addressed the Board stating two (2) quotes have been received; the quotes are as follows: Hawk Enterprises Inc. $49,538.00 Total Quotes Marquiss Electric, Inc. $68,869.00 Total Quotes Regular Meeting – October 17, 2016 Page 2 Vice-President Palmer made a motion to refer to the Transit Director and the City Attorney for their approval of the quotes and report back at the November 7, 2016 meeting. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Palmer and Keating (3). NAYS: None (0). Motion Carries. REQUEST FOR FOUR WAY STOP – Mayor Ron Meer is requesting the placement of a Four Way Stop at the intersection of Tennessee Street and Barker Avenue Charles “Spike” Peller, City Engineer addressed the Board explaining there was no problems with the request. Sgt. Darren Kaplan, M.C.P.D. Traffic stated traffic had no concerns with this request. Virginia Keating made a motion to approve the request for the four way stop at the intersection of Tennessee Street and Barker Avenue. The motion was seconded by Vice- President Palmer and carried as follows: AYES: MEMBERS Janus, Palmer and Keating (3). NAYS: None (0). Motion Carries. REQUEST FOR STREET CLOSURE – The Zoological Society is requesting the closure of the section of Lakeshore Drive in front of the Zoo on Saturday, October 22, 2016 from 11:00 AM – 6:00 PM for the Annual Boo at the Zoo event The following request was received in the City Clerk’s Office on October 11, 2016 by Shawne Sheldon: We would like to reroute traffic from in front of the zoo to go through the park. Blocking off the section from right after the park’s main entrance to right before the entrance by the Senior Center. Allowing our visitors for the event to cross at 3 entrances without worrying about traffic. We expect about 3000 people for the day. Shawne Sheldon, 127 Oak Ridge Dr. addressed the Board explaining the Boo at the Zoo event scheduled for the weekend of October 22, 2016; all three gates will be opened for the attendees to enter the zoo meaning they will cross over Lakeshore Drive; asking to have traffic rerouted for this event. Discussion ensued between the Board and Shawne Sheldon regarding traffic flow into the park as well as traffic coming from the east. Further discussion ensued between Sgt. Darren Kaplan and Shawne Sheldon regarding barricades with Ms. Sheldon stating she can get barricades from the Park Department; Sgt. Kaplan stated as long as barricades were provided, Emergency Management and himself could handle traffic for this event. Vice-President Palmer made a motion to allow the road to be closed for the Zoological Society Boo at the Zoo event on Saturday, October 22, 2016 from 11:00 AM – 6:00 PM, barricades will be provided and the Traffic Division will be assist as well as Emergency Management to reroute traffic around this area. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Palmer and Keating (3). NAYS: None (0). Motion Carries. Regular Meeting – October 17, 2016 Page 3 REQUEST FOR STREET CLOSURE – Michigan City Main Street Association is requesting the closure of Franklin Street in the downtown area on Saturday, October 29, 2016 for the Annual Downtown Halloween Bash The following request was received in the City Clerk’s Office on October 11, 2016 by Johnny Stimley: The MainStreet Association is requesting some street closures on Saturday, October 29, 2016. We are having the Downtown Halloween Bash on Saturday, October 29, 2016. The request is on Franklin Street from 4 th to 5th Street be closed from 5:30 PM – 6:30 PM for the Annual Thriller Street Dance. We are also requesting from 6th Street to 7th Street down Franklin Street be closed from 4:00 PM to 10:00 PM (Flame & Flair) for Fire Dance and Fire Walker performance. There will also be downtown Trick or Treat from 6:00 PM – 8:00 PM. Thanks Johnny Stimley Vice-President Palmer addressed his concerns regarding the Fire Departments approval of the flame thrower; merchants being contacted along the route of the street closure; and how specific blocks were picked to be closed. Discuss ensued between Vice-President Palmer and Johnny Stimley regarding the block selection, why one block along Franklin Street is chosen over another. Virginia Keating made a motion to approve the request for Saturday, October 29, 2016 to close Franklin Street from 4th to 5th Streets from 5:30 PM – 6:30 PM for the Annual Street Dance; as well as closing Franklin Street from 6th to 7th Streets from 4:00 PM – 10:00 PM for the Flame and Flair Fire Walker performance as well as Trick or Treating from 6:00 – 8:00 PM, these are contingent upon the merchants being contacted about the street closure along the 6th Street area as well as the Fire Chief’s approval for the Flame and Flair Fire Walker performance. The motion was seconded by Vice-President Palmer and carried as follows: AYES: MEMBERS Janus, Palmer and Keating (3). NAYS: None (0). Motion Carries. CONTRACT AMENDMENT – Amendment of the 2015-2017 Union Contract between the City of Michigan City, Indiana and the Amalgamated Transit Union, Local #517 Corporate Counsel Amber Lapaich addressed the Board stating this was a result of the union negotiations with the Transit Union; asking for approval. Vice-President Palmer made a motion to approve the amendment of the 2015-2017 Union Contract between the City of Michigan and the Amalgamated Transit Union, Local #517. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Palmer and Keating (3). NAYS: None (0). Motion Carries. CONTRACT AMENDMENT – Amendment of the 2015-2017 Union Contract between the City of Michigan City, Indiana and the International Union of Operating Engineers, Local #150 Corporate Counsel Amber Lapaich addressed the Board asking that this contract be TABLED until the next meeting. Vice-President Palmer made a motion to TABLE the Contract Amendment of the 2015-2017 Union Contract between the City of Michigan City, Indiana and the International Union of Operating Engineers, Local #150. The motion was seconded by Virginia Keating and carried Regular Meeting – October 17, 2016 Page 4 as follows: AYES: MEMBERS Janus, Palmer and Keating (3). NAYS: None (0). Motion Carries. PROFESSIONAL SERVICE CONTRACT – Charles “Spike” Peller is requesting the approval of a Professional Service Contract with Gina Ann Weilbaker for engineering services with ADA reporting Charles “Spike” Peller, City Engineer addressed the Board asking this request be TABLED until the next meeting as there are more details that need to be worked out. Vice-President Palmer made a motion to TABLE the Professional Service Contract Charles Peller is requesting for engineering services regarding ADA issues. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Palmer and Keating (3). NAYS: None (0). Motion Carries. CLAIMS AND PAYROLL Vice-President Palmer moved that the claims set forth in the Register of Claims (in possession of the City Controller) and appearing in the Register be severally allowed and ordered paid and proper warrants for payment thereof hereby ordered issued in the stated amounts to person(s) and/or firm(s) as set forth, and payrolls approved. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Palmer and Keating (3). NAYS: None (0). Motion carries. The Board signed: Payroll items in Register of Claims for informational purposes (which Register is in the possession of the City Controller) as follows: Page Date Amount 1 of 8 10/14/2106 $382,971.41 Allowance of claims as set forth in the Register of Claims for the Board of Public Works and Safety and the Department of Redevelopment (which Register is in the possession of the City Controller) as follows: Page Date Amount 1 of 1 10/03/2016 $520,731.83 1 of 1 10/04/2016 $756,992.48 1 of 8 10/13/2016 $6,561,801.04 1 of 3 10/17/2016 $179,892.19 1 of 1 10/19/2016 $45,399.17 UNFINISHED BUSINESS Hitchcock Fire Training Pavement Project Contract Corporate Counsel Amber Lapaich addressed the Board stating Rieth-Riley Construction was awarded the bid for the Hitchcock Fire Training Pavement Project at the last meeting; the bond and contract has been received, asking for approval of the contract. Regular Meeting – October 17, 2016 Page 5 Virginia Keating made a motion to approve the contract for the Hitchcock Fire Training Pavement Project between the City of Michigan City and Rieth-Riley Construction. The motion was seconded by Vice-President Palmer and carried as follows: AYES: MEMBERS Janus, Palmer and Keating (3). NAYS: None (0). Motion Carries. Tree Trimming along Michigan Boulevard Robert Zondor, Superintendent of Central Services addressed the Board that ServiceScape will be finishing the trimming of all the plants and trees by the end of October. Vice-President Palmer made a motion to remove the tree trimming along Michigan Boulevard from the pending items list as the project will be completed by the end of October. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Palmer and Keating (3). NAYS None (0). Motion Carries. Truck Traffic Signage Robert Zondor, Superintendent of Central Services addressed the Board stating that the signs have been delivered and will be installed the week of October 17, 2016. Vice-President Palmer made a motion to remove the Truck Traffic Signage as the signage from the pending items list, will be installed the week of October 17, 2016 and the Clerk’s Office will notify the companies once they are installed per the Boards instructions from the last board meeting. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Palmer and Keating (3). NAYS: None (0). Motion Carries. Crosswalk at Queen of All Saints at Barker Avenue Charles “Spike” Peller, City Engineer addressed the Board with the recommendation for the location of a crosswalk; asking for approval. Vice-President Palmer made a motion to approve the recommendation of the City Engineer for the crosswalk on East Barker Avenue as well as signage. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Palmer and Keating (3). NAYS: None (0). Motion Carries. PUBLIC COMMENT President Janus asked if anyone from the public wished to speak at this time, there was no response. BOARD COMMENTS President Janus asked if there were any Board comments at this time, there was no response. ADJOURNMENT President Janus inquired whether there was anything else to be considered by the Board at this time and, there being none, declared the meeting ADJOURNED (approximately 9:20 am). Virginia Keating made the motion to adjourn. The motion was seconded by Vice- Regular Meeting – October 17, 2016 Page 6 President Palmer and carried as follows: AYES: MEMBERS Janus, Palmer and Keating (3). NAYS: (0). Motion Carries. _________________________________________ Gale A. Neulieb, City Clerk