Board of Public Works & Safety

SPECIAL MEETING – July , The Board of Public Works and Safety of the City of Michigan City, Indiana, met in SPECIAL SESSION on Monday morning, July 10, 2017 at the hour of 8:30 a.m., in the Council Chambers, in the City Hall Building, located at 100 East Michigan Boulevard, Michigan City Indiana – a regular meeting room of this Board. The meeting was called to order by President Steve Janus, who presided. Noted present: Steve Janus, and Virginia Keating (2) Absent: Rich Murphy A QUORUM WAS NOTED PRESENT. Also noted in attendance: Amber Lapaich, Corporate Counsel Charles “Spike” Peller, City Engineer Sue Downs, Code Enforcement Officer Skyler York, Assistant Planner Aaron Borngraber, Associate Planner Gale Neulieb, City Clerk Jenny Clouse, Secretary AWARDING OF BID – GRANT PAVING PROJECT PHASE Corporate Counsel Lapaich addressed the Board explaining that Rieth-Riley was the lowest most responsive bidder for said project; specifically recommending the Award for Division I, which is the base bid +plus Division II, for a total price of $352,601.12; further explaining this is the base bid for 10th Street and the base bid for Division II which is Washington Park Boulevard. Counsel Lapaich continued to explain the Construction Agreement also before the Board today has already been signed by Rieth-Riley; asking the Board to execute that document as well. Discussion ensued between President Janus and Counsel Lapaich regarding approving both documents in the same motion. Counsel Lapaich replied yes. Virginia Keating made a motion to award the bid to Rieth-Riley for the 2017 Grant Paving Project Phase 2; that being Division I on 10th Street & Division II on Washington Park Boulevard for the sum of $352,601.12; and also to approve and execute the Construction Agreement. The motion was seconded by President Janus and carried as follows: AYES: MEMBERS Janus and Keating ( ). NAYS: None ( ). Motion Carries. Special Meeting – July 10, 2017 Page 2 CONSTRUCTION AGREEMENT – FLEXIBLE SIDEWALK PROJECT Corporate Counsel Lapaich addressed the Board explaining at the last meeting Rieth-Riley was the lowest most responsive bidder for said project; advising in front of the Board today is the Agreement to effectuate this project, with the amount of the project $89,780.00. Virginia Keating made a motion to award the Construction Agreement for the 2017 Flexible Sidewalk Project to Rieth-Riley in the sum of $89,780.00. The motion was seconded by President Janus and carried as follows: AYES: MEMBERS Janus and Keating ( ). NAYS: None ( ). Motion Carries. CONSTRUCTION AGREEMENT – PAVEMENT MARKINGS PROJECT Corporate Counsel Lapaich addressed the Board explaining that at the last meeting the Board determined that the lowest and most responsive bidder was Air Markings Co. Inc.; advising in front of the Board today is the Agreement to effectuate and start the project for the base bid and the alternate bid for the total cost of $263,201.50. Virginia Keating made a motion to award the Construction Agreement for the 2017 Pavement Markings Project to Air Markings Co. Inc. in the sum of $263,201.50. The motion was seconded by President Janus and carried as follows: AYES: MEMBERS Janus and Keating ( ). NAYS: None ( ). Motion Carries. CONTRACTS – VENDOR CONTRACTS FOR THE TASTE OF MICHIGAN CITY Corporate Counsel Lapaich addressed the Board explaining there are three (3) contracts before the Board today, and that she is still waiting to finish one (1) contract that will probably be in front of this Board at the next meeting; advising the three (3) contracts for the Taste of Michigan City are as follows: the first one would be between the City of Michigan City, IN and the Soul Children of Chicago for them to come back to Michigan City on Friday, August 4, 2017 at approximately 6:00 p.m. and perform at the Taste of Michigan City; explaining the performance this year will be on Franklin Street between Franklin and 7th Street (not at the Courthouse), so it will be on the stage that we will be providing, that will be another contract; further advising the Soul Children of Chicago will be performing on that date and time, and the amount for said performance is $6,180.00. Counsel Lapaich continued explaining the second contract would be for the stage that the City will be providing for that performance and for the entire weekend; the contract would be between the City of Michigan City, IN and Stages USA Inc. to provide the stage for the entire weekend in the amount of $1,800.00. Counsel Lapaich also explained the third contract would be to provide sound and lighting for the stage for the Soul Children of Chicago; the contract would be between the City of Michigan City, IN and Total Eclypze Soundz to provide that sound and lighting in the amount of $1,600.00; asking the Board to approve the three (3) contracts. Virginia Keating made a motion to approve the three contracts as follows: Soul Children of Chicago in the sum of $6,180.00; Total Eclypze Soundz in the sum of $1,600.00; and Stages USA Inc. in the sum of $1,800.00. The motion was seconded by President Janus and carried as follows: AYES: MEMBERS Janus and Keating ( ). NAYS: None ( ). Motion Carries. Special Meeting – July 10, 2017 Page 3 REQUEST FOR EXTENSION OF STREET CLOSURE – ZIOLKOWSKI CONSTRUCTION, INC. IS REQUESTING A TIME EXTENSION FOR THE CLOSURE OF ANN STREET FOR REPAIRS TO ST. STANISLAUS CHURCH Discussion ensued between President Janus, City Clerk Neulieb and Corporate Counsel Lapaich regarding the date for the proposed completion of the project; with the extension requesting the street remain closed until July 21, 2017; that a representative of Ziolkowski Construction Inc. contacted Clerk Neulieb via email on July 6, 2017 asking for an extension of the original request. Charles “Spike” Peller, City Engineer, addressed the Board advising he has been by the site and does not believe there are any problems, and the work needs to be completed and they need the road closed to do it; also “thanking” the Board for holding the Special Meeting. Virginia Keating made the motion to approve the request for the extension of the street closure for St. Stan’s on Ann Street to July 21, 2017. The motion was seconded by President Janus and carried as follows: AYES: MEMBERS Janus and Keating ( ). NAYS: None ( ). Motion Carries. FORMAL PUBLIC HEARING – DEMOLITION HEARING OF 5 6 HOLIDAY, VAIL AND VAIL – JOHN AND BETTY SANDERS (FORMAL PUBLIC HEARING CONTINUED FROM JULY 7, REGULAR MEETING) President Janus advised this was a continuation of the Formal Public Hearing held on July 3, 2017. Sue Downs, Code Enforcement Officer, addressed the Board advising Mr. Sanders has a signed contract. John Sanders, 508 Holiday, addressed the Board stating he has hired EMS Construction out of LaPorte and has given them a deposit; further stating EMS Construction has the formal contract, but he has a paper saying what work is going to be done; advising EMS Construction is in the process of itemizing the work/contract and that he will have a full itemized list by the end of the week; continuing that he could provide the Board with the contractor’s phone number if they have any questions regarding the start date, and that the contractor will be pulling the permits this week and will stay within the guidelines of the permit. Corporate Counsel Lapaich addressed the Board clarifying that EMS Construction would be doing the demolition of the two (2) structures, 201 & 207 Vail Street, and a complete made ready remodel/repair of 508 Holiday Street. Discussion ensued between the Board and Mr. Sanders regarding when the process will start; that there was to be a signed contract before the Board today; Mr. Sanders presented the Board with a copy of the documentation given to him by EMS Construction; Counsel Lapaich advised she did receive a copy of the documentation from Mr. Sanders; pulling the permit to begin the work; a down payment of $5,000.00 given to the contractor; the length of the demolition permit; shortening the time for the demolition permit; there being a signed contract; the total amount of the contract being $17,000, which includes the two (2) demolitions for $5,000.00 each and $7,000.00 on the rehab; electric and water connects; Mr. Sanders Special Meeting – July 10, 2017 Page 4 advised there was temporary electric at this time and water would be turned on by the end of the week; continuation of the hearing to the next regular meeting to be held on Monday, July 27, 2017. Virginia Keating made a motion to continue the Formal Public Hearing on 508 Holiday Street, 201 and 207 Vail Street for one final time for one (1) week. This is a Final Continuance and is conditioned on the Board receiving a copy of the signed contract at that time, and start date as well as completion date; and cost. Corporate Counsel Lapaich advised Mr. Sanders the next meeting would be Monday, July 17, 2017 at 8:30 a.m. The motion was seconded by President Janus and carried as follows: AYES: MEMBERS Janus and Keating ( ). NAYS: None ( ). Motion Carries. ADJOURNMENT President Janus inquired whether there was anything else to be considered by the Board at this time and, there being none, declared the meeting ADJOURNED (approximately 8:46 a.m.). Virginia Keating made the motion to adjourn. The motion was seconded by President Janus and carried as follows: AYES: MEMBERS Janus and Keating ( ). NAYS: ( ). Motion Carries. _________________________________________ Gale A. Neulieb, City Clerk