Board of Public Works & Safety

REGULAR MEETING – August 21, 2017 The Board of Public Works and Safety of the City of Michigan City, Indiana, met in REGULAR SESSION on Monday morning, August 21, 2017 at the hour of 8:30 a.m., in the Council Chambers, in the City Hall Building, located at 100 East Michigan Boulevard, Michigan City Indiana – a regular mee ng room of this Board. The mee ng was called to order by President Steve Janus, who presided. Noted present: Steve Janus, Rich Murphy and Virginia Kea ng (3) Absent: None (0) A QUORUM WAS NOTED PRESENT. Also noted in a endance: Amber Lapaich, Corporate Counsel Charles “Spike” Peller, City Engineer Asst. Chief Royce Williams, M.C. Police Department Sue Downs, Code Enforcement Joe Plunk, Code Enforcement Kalon Kubik, Mayor’s O ce Gale Neulieb, City Clerk Kim Sliwa, Deputy City Clerk APPROVAL OF MINUTES President Janus asked if there were any correc ons to the minutes of the Regular mee ng of August 7, 2017. Vice-President Murphy made the mo on to approve the minutes from the August 7, 2017 Regular mee ng. The mo on was seconded by Virginia Kea ng and carried as follows: AYES: MEMBERS Janus, Murphy and Kea ng (3). NAYS: None (0). Mo on Carries. AWARDING OF BIDS – 210 Cook Street Corporate Council Amber Lapaich addressed the Board advising JSG-J. Sho ner General Contrac ng Inc. was the lowest and most responsive bidder for this project in the amount of $14,400.00; also advising Ms. Downs of the Inspec on Department/Code Enforcement has provided her A davit of Service pursuant to the Unsafe Building Act; asking the Board to review her “a davit” and determine that reasonable e orts have been made to obtain service of process on the necessary par es. Virginia Kea ng made the mo on to award the bid for the demoli on of 210 Cook Street to JSG in the sum of $14,400.00 and to take no ce of the fact that they received the A davit of Service that reasonable e orts were made on this ma er. The mo on was seconded by Vice-President Murphy and carried as follows: AYES: Members Janus, Murphy and Kea ng (3). NAYS: None (0). Mo on carries. RESIDENT PARKING – Bill Satek, 204 S. Lake Avenue President Janus asked if Mr. Satek was present; there was no response. Charles “Spike” Peller, City Engineer, addressed the Board explaining that Michigan City does not have any resident parking areas; however, the city does have Handicap Parking; further commen ng that he is not sure if the City is interested in having residen al parking; sta ng that he does not believe this falls under the Board of Public Works and Safety, but perhaps should be addressed by the Common Council; sta ng again that the city does not have any residen al parking areas. President Janus stated based on the City Engineers recommenda on the Board would deny the request. Virginia Kea ng made the mo on to deny the request for resident parking at 204 S. Lake Street, based on the City Engineer’s recommenda on. The mo on was seconded by Vice-President Murphy and carried as follows: AYES: Members Janus, Murphy and Kea ng (3). NAYS: None (0). Mo on carries. ffi ff ti ti ti ti ti ti ti ti ti ti ti ff ti ti tt ti ti ti ti ti ti ffi ti ti ffi tt ff ti ti ti ti ti ffi ti ti ti ti ti ti ti  Regular Mee ng – August 21, 2017 Page 2 SIGNAGE PLACEMENT – Charles “Spike” Peller, City Engineer, requests the installa on of addi onal stop signs at the intersec on of 10th Street and Sheridan Avenue Charles “Spike” Peller, City Engineer, addressed the Board advising they are resurfacing 10th Street and right now Sheridan Avenue is a t-intersec on with a 2-way stop; advising he is reques ng the installa on of a stop sign on 10th Street, as they will be making a cross walk there, which jus es the stop sign. Asst. Chief Royce Williams, Michigan City Police Department, addressed the Board sta ng the Tra c Division approves the installa on. Virginia Kea ng made a mo on to approve the installa on of a stop sign on the west bound side of 10th Street at the intersec on of Sheridan Avenue and 10th Street. The mo on was seconded by Vice-President Murphy and carried as follows: AYES: Members Janus, Murphy and Kea ng (3). NAYS: None (0). Mo on carries. SIGNAGE PLACEMENT – Bryant Dabney, 1st Ward Councilman, requests the installa on of stop signs going east and west on Lake Hills Road at Wayne Street Charles “Spike” Peller, City Engineer, addressed the Board advising he did go out and inves gate the area with the Tra c Engineer, Glen Peterson; sta ng Wayne Street is not the best loca on for the stop sign due to the limited sight distance coming down the hill from the west; further sta ng if the Board wants to put in addi onal stop signs, he would recommend they be installed at Lake Hills Road and the entrance to Mullen School, which is just about a ½ block away and it would be safer, and he believes it would do what Councilman Dabney wants. Virginia Kea ng made a mo on to approve signage placement, but instead of having them placed at Lake Hills Road and Wayne Street, she would ask the Board to approve the installa on at Lake Hills Road and the entrance of Mullen School as the alterna ve, as recommended by the City Engineer. The mo on was seconded by Vice-President Murphy and carried as follows: AYES: Members Janus, Murphy and Kea ng (3). NAYS: None (0). Mo on carries. SIGNAGE PLACEMENT – Charles “Spike” Peller, City Engineer, requests the installa on of two addi onal stop signs at the intersec on of 9th Street and York Street Charles “Spike” Peller, City Engineer, addressed the Board sta ng he did go out to this intersec on with the Tra c Engineer, Glen Peterson; advising it probably does not warrant a 4-way stop at this intersec on, but he knows the Mayor is interested in this along with a number of others who think this should be a 4-way stop; sta ng he has no objec on to making this a 4-way stop. Asst. Chief Royce Williams, Michigan City Police Department, addressed the Board sta ng they also support the 4-way stop at this loca on; especially tra c coming east bound on 9th Street; commen ng on the new Zorn Brewery at this loca on and the increase in pedestrian tra c. Vice-President Murphy made the mo on to approve the signage placement/installa on of stop signs at the intersec on of 9th Street and York Street, which will make the intersec on an all way stop. The mo on was seconded by Virginia Kea ng and carried as follows: AYES: Members Janus, Murphy and Kea ng (3). NAYS: None (0). Mo on carries. TRAFFIC SIGN REQUEST – Charles “Spike” Peller, City Engineer, requests the placement of a ground mounted tra c sign north bound at U.S. Highway 12 Charles “Spike” Peller, City Engineer, addressed the Board, sta ng there is some confusion at the intersec on of U.S. Highway 12 and Michigan Boulevard as to whether tra c is to go straight or turn le in the middle lane; advising he has talked with INDOT and they have placed the straight ahead only and the right and le turn only on the strain wires at the signal, but there also needs to be a ground mounted sign (referring to photos he supplied the Board) to advise motorists of the tra c con gura ons; asking the Board for approval of the ground mounted signs. Discussion ensued between the Board and Mr. Peller regarding where the signs would be place and the type of sign; Mr. Peller advised the sign would be placed on the roadway itself just o the side of the roadway and would be a ground mounted sign on a post, which will have the forward and right turn arrow and then a le turn arrow; further advising this would be placed on the city right- of-way. Vice-President Murphy made a mo on to approve the placement of the ground mounted signs north bound at U.S. Highway 12. The mo on was seconded by Virginia Kea ng and carried as follows: AYES: Members Janus, Murphy and Kea ng (3). NAYS: None (0). Mo on carries. REQUEST FOR CHANGE ORDER – Change Order No. 003 – Cleveland Park ffi ff ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ffi ti ti ti ti ti ffi ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ft ft ti ti ti ffi ffi ti ti ti ti ti ti ti ffi ti ti fi ti ti ti ft ti ti ti ffi ffi fi  Regular Mee ng – August 21, 2017 Page 3 Je Oltmanns, Global Engineering, 601 Franklin Street, addressed the Board explaining the Change Order is a deduc on Change Order that would credit the City back $8,974.00, which is the remaining balance of an allowance that was used for landscaping and anything that would come up during the project; advising the project is complete; asking the Board for approval. Discussion ensued between the Board, Mr. Oltmanns and Asst. Chief Royce Williams regarding the playground area and the installa on of lights. Mr. Oltmanns advised there was a light placed around the basketball area, and that the police requested that the park not be open a er dark. Asst. Chief Williams advised a few mee ngs back he approached the Board and received approval for the installa on of a light on the NIPSCO pole facing the park, which has yet to be installed; further advising the park is closed a er nigh all, but the requested light would be to illuminate the park as they have had damage done there. Virginia Kea ng made a mo on to approve the request for the Change Order No. 003, which returns $8,974.00 from the landscaping allowance that was not used for the Cleveland Park project. The mo on was seconded by Vice-President Murphy and carried as follows: AYES: Members Janus, Murphy and Kea ng (3). NAYS: None (0). Mo on carries. PRODUCT AND SERVICE AGREEMENT – Agreement between the City of Michigan City and BridgePay Network Solu ons, LLC – conversion support Corporate Counsel Amber Lapaich addressed the Board explaining this product goes hand in hand with the new nancial so ware technology that the City is in the process of implemen ng; further explaining the purpose of this agreement is basically they are a company that works with Tyler New World ERP Solu ons, and they convert everything so that Tyler can automa cally upload it; advising this is for credit card processing, so this would create the le that gets uploaded into our nancial so ware. Vice-President Murphy made a mo on to approve the Agreement between the City of Michigan City and BridgePay Network Solu ons, LLC for conversion support. The mo on was seconded by Virginia Kea ng and carried as follows: AYES: Members Janus, Murphy and Kea ng (3). NAYS: None (0). Mo on carries. AGREEMENT – Agreement between the City of Michigan City and Tyler New World ERP – addi onal conversion support Corporate Counsel Amber Lapaich addressed the Board explaining when the City got into the heart of the nancial conversion they discovered another component of so ware that could be extremely bene cial for the City for our work orders for various departments to u lize this so ware component (examples: Vector Control, Central Maintenance, Street Department, etc…); further explaining the City would be asking for ve (5) years of this so ware component in the amount of $24, 875.00. Vice-President Murphy made a mo on to approve the Agreement between the City of Michigan City and Tyler New World ERP for addi onal conversion support in the amount of $24,875.00. The mo on was seconded by Virginia Kea ng and carried as follows: AYES: Members Janus, Murphy and Kea ng (3). NAYS: None (0). Mo on carries. CLAIMS AND PAYROLL Virginia Kea ng moved that the claims set forth in the Register of Claims (in possession of the City Controller) and appearing in the Register be severally allowed and ordered paid and proper warrants for payment thereof hereby ordered issued in the stated amounts to person(s) and/or rm(s) as set forth, and payrolls approved. The mo on was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Janus, Murphy and Kea ng (3). NAYS: None (0). Mo on carries. The Board signed: Payroll items in Register of Claims for informa onal purposes (which Register is in the possession of the City Controller) as follows: Page Date Amount 1 of 4 08/21/2017 $267,228.85 ti ti ti ti ft ti ti fi tf ti ti ti ti ft ti ti ti ti ti ti ft ti ft ti ti ti ti ti ft fi ti ti fi ti ti ti ti ft ti fi ti ti ft ti ti ff fi fi fi  Regular Mee ng – August 21, 2017 Page 4 Allowance of claims as set forth in the Register of Claims for the Board of Public Works and Safety and the Department of Redevelopment (which Register is in the possession of the City Controller) as follows: Page Date Amount 1 of 1 08/21/2017 $2,015.22 UNFINISHED BUSINESS Board Demoli ons – President Janus asked if there was any update on the list of demoli ons. Sue Downs, Code Compliance O cer, addressed the Board sta ng she will provide them with an updated copy of the list; and that there are mul ple demoli ons coming. Request for Stop Sign Replacement – Johnny S mley, Zoological Society, requests to replace the current roll out stop sign with a cut-out of an animal holding the stop sign at the crosswalk to the zoo entrance President Janus asked if there was an update on the request to replace the current roll out stop sign with a cut-out of an animal holding the stop sign at the crosswalk to the zoo entrance. Charles “Spike” Peller, City Engineer, addressed the Board sta ng he will be mee ng this Wednesday, August 23, 2017 with Johnny S mley to look at what he is proposing; advising he has some ideas on how it can work; and will report at the next mee ng on September 5, 2017. Discussion ensued between the Board and Corporate Counsel Lapaich as to whether or not a mo on was needed to hold the item over. Counsel Lapaich advised it was on the Pending Item List and therefore did not need a mo on. Village Green Entrance Signs – Daniel Nieding, represen ng the Village Green Neighborhood Associa on requests maintenance be done on the entrance signs at the east and west ends of Broadbrook Lane President Janus asked if there was an update on the request to have maintenance done on the entrance signs at the east and west ends of Broadbrook Lane; there was no response; sta ng the item would be carried over to the next mee ng on September 5, 2017. Signage Placement – Robert Solomon, 1102 Lake Shore Drive is reques ng the installa on of “No Public Parking” signage and “Dead End” sign when the Smith Valley Li Sta on is completed President Janus asked if there was an update on the request for the installa on of “No Public Parking” signage and “Dead End” sign when the Smith Valley Li Sta on is completed; there was no response; sta ng the item would be carried over to the next mee ng on September 5, 2017. PUBLIC COMMENT President Janus asked if there was any public comment. Mike Dempsey, 234 Lake Hills Road, addressed the Board thanking them for approving the placement of the new signs on Lake Hills Road; commen ng that even though it’s going to be a block away from Wayne Street, and that Wayne Street is at the bo om of the hill on Lake Hills Road; asking since the signs are going to be place a block away could a sign possibly be placed at Wayne Street and Lake Hills Road to indicate there is a “stop sign ahead” or “slow for stop”, as that is where the children are in the street going to school and there is no sidewalks there; further commen ng on slowing the tra c before it gets to the bo om of the hill, which is Wayne Street. President Janus stated the City Engineer will take a look at it. President Janus asked if there was anyone else from the public who wished to speak at this me; there was no response. ti ti ti ti ti ti ti ft ti ti tt ti ft ti ti ti ti tt ti ti ti ti ti ti ti ffi ffi ti ti ti ti ti ti  Regular Mee ng – August 21, 2017 Page 5 BOARD COMMENTS President Janus asked if there were any Board comments. President Janus stated he was asked about the web page and not being able to access the applica on for the Board of Public Works and Safety; asking who is responsible for this. Gale Neulieb, City Clerk, stated she did speak with Catalyst Marking who hosts our emichigancity.com web page about this and it can be opened; further sta ng she did go to the site and was able to open it; advising there is no problem with the site. President Janus commented in the past few months a number of Special mee ngs that have had to be called; most of which were for items that should have been brought to the Board earlier and didn’t get done; further commen ng that the Board may be reluctant to have Special mee ngs for things that should have been addressed before their due date; asking department heads to remember that for the future. President Janus asked if there were any board comments, there was no response. ADJOURNMENT President Janus stated as there was no other items on the agenda to be considered by the Board at this me, declared the mee ng ADJOURNED (approximately 8:50 a.m.). Virginia Kea ng made the mo on to adjourn. The mo on was seconded by Vice President Murphy and carried as follows: AYES: MEMBERS Janus, Murphy and Kea ng (3). NAYS: (0). Mo on Carries. _________________________________________ Gale A. Neulieb, City Clerk ti ti ti ti ti ti ti ti ti ti ti ti ti