Board of Public Works & Safety

REGULAR MEETING – September 18, 2017 The Board of Public Works and Safety of the City of Michigan City, Indiana, met in REGULAR SESSION on Monday morning, September 18, 2017 at the hour of 8:30 a.m., in the Council Chambers, in the City Hall Building, located at 100 East Michigan Boulevard, Michigan City Indiana – a regular mee ng room of this Board. The mee ng was called to order by President Steve Janus, who presided. Noted present: Steve Janus, Rich Murphy and Virginia Kea ng (3) Absent: None (0) A QUORUM WAS NOTED PRESENT. Also noted in a endance: Amber Lapaich, Corporate Counsel Lt. Je Loniewski, M.C.P.D. Tra c Division Sue Downs, Code Compliance O cer Joe Plunk, Code Compliance O cer Skylar York, Assistant City Planner Aaron Borngraber, Associate City Planner Judy Pinkston, C.D.B.G. Kalon Kubik, Mayor’s Administrator Charles “Spike” Peller, City Engineer Jamie Huss, Michigan City Zoo David Farmer, Director M.C. Central Services Steve Stanford, M.C. Sanitary District Gale Neulieb, City Clerk Kim Sliwa, Deputy City Clerk APPROVAL OF MINUTES President Janus asked if there were any correc ons to the minutes of the Regular mee ng of September 5, 2017. Vice-President Murphy made the mo on to approve the minutes from the September 5, 2017 Regular mee ng. The mo on was seconded by Virginia Kea ng and carried as follows: AYES: MEMBERS Janus, Murphy and Kea ng (3). NAYS: None (0). Mo on Carries. AWARDING OF BIDS – 201 Vail Street Corporate Council Amber Lapaich addressed the Board advising Pavey Excava ng Company, Inc. was the lowest and most responsive bidder in the amount of $16,600.00.; and also on le will be Sue Downs a davit of service that all reasonable e orts have been made to serve those necessary par es of this no ce. Virginia Kea ng made the mo on to approve the bid awarding the demoli on of 201 Vail Street to Pavey; they being the lowest most responsive bid at $16,600.00. The mo on was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Janus, Murphy and Kea ng (3). NAYS: None (0). Mo on Carries. AWARDING OF BIDS – 207 Vail Street Corporate Council Amber Lapaich addressed the Board advising Pavey Excava ng was the lowest most responsive bidder in the amount of $12,300.00; and again for purposes of this demoli on, Sue Downs also has her a davit on le a es ng to all of her reasonable e orts to give no ce of this demoli on. Virginia Kea ng made the mo on to approve the awarding of bid to Pavey; they being the lowest most responsive for the demoli on of 207 Vail Street in the sum of $12,300.00. The mo on was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Janus, Murphy and Kea ng (3). NAYS: None (0). Mo on Carries. PARKING REQUEST – Jamie Morford, Blue Chip Casino, is reques ng permission to park the King of the Road Food Truck on Franklin Street on Friday, October 13, 2017 from 7:30 p.m. to 12:00 midnight for the Michigan City Chamber’s Young Professional’s Uptown Center Halloween Party ti fi ti ti ti ff ti ti ti ti ti ti ff ti ti tt ti fi ti ti ffi ti ffi ffi ti ti ti ffi ti ti tt ti ffi ti ti ti ti ti ff ti ti ti ti ti  Regular Mee ng – September 18, 2017 Page 2 President Janus asked the representa ves of Blue Chip if they had anything to add; they replied they did not. Lt. Je Loniewski, M.C.P.D. Tra c Division, addressed the Board sta ng he has reviewed the request and sees no problems with it; recommending approval. Vice-President Murphy made the mo on to approve the parking request of Blue Chip Casino King of the Road Food Truck on Franklin Street on Friday, October 13, 2017 from 7:30 p.m. to 12:00 midnight for the Michigan City Chamber’s Young Professional’s Uptown Center Halloween Party. The mo on was seconded by Virginia Kea ng and carried as follows: AYES: MEMBERS Janus, Murphy and Kea ng (3). NAYS: None (0). Mo on Carries. REQUEST FOR LANE CLOSURE – Brian Manske, D.J.M. Inc., is reques ng sidewalk and lane closure for facade work at 411 Franklin Street from September 18, 2017 thru November 18, 2017 Brian Manske, D.J.M. Inc., addressed the Board sta ng this is his second request for this; explaining he was held up in sourcing some 100 year old glass for the front of the building that he purchased from the town of North Judson and that he was just able to get it about three weeks ago, and this was an intragyral part to what they will be doing to the front of the building; advising he is now ready to install the glass and is reques ng the sidewalk/lane closure. Discussion ensued between the Board and Mr. Manske regarding the sidewalk/lane closure. Mr. Manske advised the project will take about 3-4 weeks to complete the whole project, but they will not be closing the sidewalk and the 1 lane of tra c every day. Virginia Kea ng made the mo on to approve the request for lane closure and the west sidewalk on Franklin Street in front of 411 Franklin Street; for the period of September 18, 2017 thru November 18, 2017. The mo on was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Janus, Murphy and Kea ng (3). NAYS: None (0). Mo on Carries. REQUEST FOR LANE CLOSURE – Sam Langley, Langley Construc on Inc., is reques ng the lane closure of the right, northbound lane of Franklin Street in front of Edgewood Dental, 3008 Franklin Street, to complete the sewer connec on on September 19, 2017 from 7:00 a.m. to 4:00 p.m. Sco with Langley Construc on Inc. addressed the Board, explaining they are going to be tying in the sewer line to the main lateral coming o the center of Franklin Street, explaining they will be cu ng the rst lane (right/northbound lane) in front of 3008 Franklin Street and then will re-patch the road; advising the closure will be for only one (1) day. Lt. Je Loniewski, M.C.P.D. Tra c Division, addressed the Board sta ng they have nothing going on tomorrow, there are no special events; recommending approval. Vice-President Murphy made the mo on to approve the request for lane closure for Langley Construc on Inc. on September 19, 2017 from 7:00 a.m. to 4:00 p.m. The mo on was seconded by Virginia Kea ng and carried as follows: AYES: MEMBERS Janus, Murphy and Kea ng (3). NAYS: None (0). Mo on Carries. REQUEST FOR ROAD CLOSURE – Shawne Sheldon, Washington Park Zoo, is reques ng road closure of Lake Shore Drive from the main Washington Park Entrance down to Fedder’s Alley for the Boo at the Zoo on October 21, 2017 from 9:00 a.m. to 7:00 p.m. Shawne Sheldon, Washington Park Zoo, addressed the Board, explaining the road closure for the Boo at the Zoo to be held on October 21, 2017 from 9:00 a.m. to 7:00 p.m. that would close a sec on of Lake Shore Drive from the end of the main entrance of Washington Park down to Fedder’s Alley; advising last year they had 3,640 a end the event and this would make it safer for the parents and children; further advising this would only make a li le detour. Lt. Je Loniewski, M.C.P.D. Tra c Division, addressed the Board sta ng they would recommend approval; advising it was somewhat hec c last year and they did route tra c through the park a er the Board’s approval. Vice-President Murphy made the mo on to approve the request for road closure of Lake Shore Drive for the Boo at the Zoo on October 21, 2017 from 9:00 a.m. to 7:00 p.m. The mo on was seconded by Virginia Kea ng and carried as follows: AYES: MEMBERS Janus, Murphy and Kea ng (3). NAYS: None (0). Mo on Carries. REQUEST FOR STREET CLOSURE – James Maurer, Haas & Associates, is reques ng the closure of Washington Street from 8th Street to 9th Street for Storm Sewer Construc on, by Woodru & Sons, on September 21, 2017 thru September 22, 2017 from 7:00 a.m. to 5:00 p.m. ti ti ti ti ti ti ffi ti ti tt ti ti ti ti ti tt ffi ti ti ff ti ti ti ti ti ti ti ti ffi ffi ffi ti ti ti ti ti ti ti ti ti ti fi ti ti ff ff ff tt ti tti ft ti ti ff  Regular Mee ng – September 18, 2017 Page 3 James Maurer, Engineer with Haas & Associates, addressed the Board; explaining he is before the Board on behalf of the Sanitary District and Woodru & Sons for the requested road closure, which involves pu ng a drainage inlet in a driveway approach and then running out to the middle of the street and connec ng that drainage inlet with the storm sewer to an exis ng storm sewer manhole; further explaining Woodru & Sons has requested two (2) days and would like the en re street closed for that block of Washington Street from 8th Street to 9th Street. President Janus asked if the Tra c Division had any concerns. Lt. Loniewski advised they did not. Vice-President Murphy made the mo on to approve the street closure for Washington Street from 8th Street to 9th Street for Storm Water Sewer Construc on on September 21, 2017 thru September 22, 2017 from 7:00 a.m. to 5:00 p.m. The mo on was seconded by Virginia Kea ng and carried as follows: AYES: MEMBERS Janus, Murphy and Kea ng (3). NAYS: None (0). Mo on Carries. REQUEST FOR ALLEY CLOSURE – Jessica Rosier, Director, Barker Mansion, is reques ng the closure of the alley located between the Barker Mansion and Geisen-Carlisle Funeral Home beginning on Tuesday, September 19, 2017 for up to two (2) weeks Vice-President Murphy advised the Board that Ms. Rosier had sent an email earlier advising that she would not be able to a end the mee ng, but if the Board had any ques ons to give her a call as she had to be at the Mansion today. Vice-President Murphy made the mo on to approve the request for alley closure for Barker Mansion and Geisen-Carlisle Funeral Home beginning on Tuesday, September 19, 2017 for up to two weeks. The mo on was seconded by Virginia Kea ng and carried as follows: AYES: MEMBERS Janus, Murphy and Kea ng (3). NAYS: None (0). Mo on Carries. President Janus advised that Ms. Rosier did contact Geisen-Carlisle Funeral Home and they do not have any issues with the requested closure. DONATION OF PROPERTY – Robert H. Ellis, through his agent-Joy W. Pawlak, is reques ng to donate six (6) parcels of land on the NW corner of Barker Avenue and Woodland Avenue Corporate Counsel Amber Lapaich addressed the Board explaining Robert Ellis reached out to the City about a month ago and is o ering to donate six (6) parcels on South Woodland Avenue to the City; advising she has researched this and spoken with the Mayor, and he would like the Board to accept this dona on of property as he believes it could bene t the City at some point in me with our inventory. Discussion ensued between the Board and Counsel Lapaich regarding this elimina ng the taxes on the property. Counsel Lapaich explained a er the City received the dona on she would have to le a special pe on asking that the back taxes be waived. Virginia Kea ng made the mo on to accept the dona on of property; that being six (6) parcels of land on the Northwest corner of Barker Avenue and Woodland Avenue in the City of Michigan City. The mo on was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Janus, Murphy and Kea ng (3). NAYS: None (0). Mo on Carries. VENDOR LICENSE – Ronald Landtroop, 425 Ogden Avenue, is reques ng a Vendor License for his “A Slice of Heaven” food stand to be located at Brandt’s Old Fashion Emporium located at 309 W. Michigan Boulevard Ronald Landtroop, 425 Ogden Avenue, appeared before the Board advising he had his Cer cate of Insurance with him. Vice-President Murphy made the mo on to approve the request for a Vendor License for Ronald Landtroop, “A Slice of Heaven” to be located at Brandt’s Old Fashion Emporium. The mo on was seconded by Virginia Kea ng and carried as follows: AYES: MEMBERS Janus, Murphy and Kea ng (3). NAYS: None (0). Mo on Carries. CLAIMS AND PAYROLL Virginia Kea ng moved that the claims set forth in the Register of Claims (in possession of the City Controller) and appearing in the Register be severally allowed and ordered paid and proper warrants for payment thereof hereby ordered issued in the stated amounts to person(s) and/or rm(s) as set forth, and payrolls approved. The mo on was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Janus, Murphy and Kea ng (3). NAYS: None (0). Mo on carries. ti ti ti ti ti ti ti ti ti ti fi ti ti ti ti ti ff ti ti ti ft ti ti ti ti ff ff ffi ti tt ti ti ti ti ti ti ti ti ti ti ti ti tti ti ti fi ti ti ti ti fi fi ti  Regular Mee ng – September 18, 2017 Page 4 The Board signed: Payroll items in Register of Claims for informa onal purposes (which Register is in the possession of the City Controller) as follows: Page Date Amount 1 of 8 09/18/2017 $410,407.94 1 of 1 09/18/2017 $534,143.89 Allowance of claims as set forth in the Register of Claims for the Board of Public Works and Safety and the Department of Redevelopment (which Register is in the possession of the City Controller) as follows: Page Date Amount 1 of 4 09/18/2017 $380,203.97 1 of 1 09/18/2017 $308,198.40 1 of 1 09/18/2017 $19,942.12 UNFINISHED BUSINESS President Janus asked if there was anyone from the Street Department present. David Farmer, Director, Street Department, addressed the Board advising he would like the Board to go over the list of items. President Janus listed the items as follows: 1) maintenance on the Village Green Entrance signs. Mr. Farmer stated they did repair one (1) sign in Village Green, and he was not aware of any other issues. Discussion ensued between the Board and Mr. Farmer regarding the request for the maintenance of the entrance signs for Village Green. President Janus stated the next item is: 2) the installa on of a ‘No Parking’ sign and ‘Dead End’ signage at the Smith Valley Li Sta on on Lake Shore Drive. Vice-President Murphy advised the Board and Mr. Farmer that they just nished the paving at that site. Mr. Farmer advised he will get that taken care of. President Janus stated the next item is: 3) the installa on of a “slow stop ahead” sign at Wayne Street and Lake Hills Road. Mr. Farmer advised he will get that taken care of as well. PUBLIC COMMENT President Janus asked if there was any public comment. fi ti ti ti ti ft ti  Regular Mee ng – September 18, 2017 Page 5 Charles “Spike” Peller, City Engineer addressed the Board regarding the recent passing of his mother, and a er 100 years on this earth, she deserved some rest; expressing his “thanks” to his Michigan City family for their cards, prayers and beau ful owers. President Janus stated on behalf of the Board they were sorry for his loss. President Janus asked if there was any other public comment. Steve Stanford, Opera ons Manager, Michigan City Sanitary District, addressed the Board reques ng a temporary west-bound lane restric on to facilitate the installa on of a storm water slot drain at 1802 Lake Shore Drive. President Janus addressed Lt. Je Loniewski, M.C.P.D. Tra c Division regarding the request. Lt. Loniewski stated if this was just one (1) lane closure and not a complete road closure the Tra c Division would recommend approval. Vice-President Murphy made the mo on to approve the request for the installa on of a storm sewer slot drainage at 1802 Lakeshore Drive. The mo on was seconded by Virginia Kea ng and carried as follows: AYES: MEMBERS Janus, Murphy and Kea ng (3). NAYS: None (0). Mo on Carries. President Janus asked if there was any other public comment; there was no response. BOARD COMMENTS President Janus asked if there were any Board comments, there was no response. ADJOURNMENT President Janus stated as there was no other items on the agenda to be considered by the Board at this me, declared the mee ng ADJOURNED (approximately 8:48 a.m.). Virginia Kea ng made the mo on to adjourn. The mo on was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Janus, Murphy and Kea ng (3). NAYS: (0). Mo on Carries. _________________________________________ Gale A. Neulieb, City Clerk ti ti fl ffi ti ti ti ti ti ff ti ti ti ft ti ti ti ti ti ti ti ti ffi ti