Board of Public Works & Safety

REGULAR MEETING – January 2, 2018 The Board of Public Works and Safety of the City of Michigan City, Indiana, met in REGULAR SESSION on Tuesday morning, January 2, 2018, at the hour of 8:30 a.m., in the Council Chambers, in the City Hall Building, located at 100 East Michigan Boulevard, Michigan City Indiana – a regular meeting room of this Board. The meeting was called to order by President Steve Janus, who presided. Noted present: Steve Janus, Rich Murphy and Virginia Keating (3) Absent: NONE (0) A QUORUM WAS NOTED PRESENT. Also noted in attendance: Amber Lapaich, Corporate Counsel Sue Downs, Code Compliance Officer Lt. Jeff Loniewski, M.C.P.D. Traffic Division Kalon Kubic, Mayor’s Administrator Gale Neulieb, City Clerk Dawn Debald, Assistant Deputy City Clerk ELECTION OF OFFICERS Virginia Keating made the motion to nominate Steve Janus for President and Richard Murphy for Vice-President. The motion was seconded by Richard Murphy and carried as follows: AYES: MEMBERS Janus, Murphy and Keating (3). NAYS: None (0). Motion Carries. APPROVAL OF MINUTES President Janus asked if there were any corrections to the minutes of the Regular meeting of December 18, 2017. Vice-President Murphy made the motion to approve the minutes from the December 18, 2017 Regular meeting. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Murphy and Keating (3). NAYS: None (0). Motion Carries. REQUEST TO PURCHASE CITY PROPERTY – Eleanore & Larry Hartman, 230 Fogarty Street, are requesting to purchase a vacant City lot located between Fogarty and Blaine Streets, parcel #460121361005000022 (note: held over from the December 18, 2017 meeting) Corporate Counsel, Amber Lapaich addressed the Board explaining last year the City tried twice to bid this parcel out; public bids were done, and no one bid on the property; advising the minimum starting bid is $95,500.00; this bid is based upon 2 appraisals that were done; and under Indiana law you can’t go lower than the appraised value; stating if there is interest she can start the process again. Vice-President Murphy made the motion to request that Corporate Counsel, Amber Lapaich initiate the bidding process for the vacant City lot between Fogarty and Blaine Streets. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Murphy and Keating (3). NAYS: None (0). Motion Carries. INTERLOCAL AGREEMENT – Interlocal Agreement by and between the City of Michigan City, Indiana and the Town of Pottawatomie Park in Michigan City to temporarily store the Towns’s (1) Police Vehicle at the Michigan City Police Station from January 1, 2018 through December 31, 2018 Corporate Counsel, Amber Lapaich addressed the Board stating this is technically not a Interlocal agreement; this is a separate agreement to temporarily store Pottawatomie Park’s police vehicle at the Michigan City Police Station; explaining that since M.C.P.D will be providing law enforcement services to Pottawatomie Park in 2018, Chief Mark Swistek was asked if the vehicle could be stored at the Michigan City Police Station; the vehicle could then be used by the M.C.P.D. if needed; asking for approval. Virginia Keating made the motion to approve the agreement between the City of Michigan City and the Town of Pottawatomie Park to temporarily store (1) police vehicle temporarily beginning January 1, 2018 through December 31,2018; allowing M.C.P.D to use the vehicle if necessary. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Janus, Murphy and Keating (3). NAYS: None (0). Motion Carries. CONTRACT – Contract by and between the City of Michigan City and Global Engineering and Land Surveying, LLC for professional engineering, surveying and related services, effective January 1, 2018 Corporate Counsel, Amber Lapaich addressed the Board stating this is the annual contract with Global Engineering which sets forth the hourly rates and the services they will be providing the City of Michigan City in 2018; advising Charles “Spike” Peller, City Engineer was not present at the meeting; explaining this is just the general agreement; asking for approval. Regular Meeting – January 2, 2018 Page 2 Vice-President Murphy made the motion to approve the Contract between the City of Michigan City and Global Engineering and Land Surveying, LLC., for professional engineering, surveying and related services for 2018. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Murphy and Keating (3). NAYS: None (0). Motion Carries. CONTRACT – Contract by and between the City of Michigan City and Haas & Associates, LLC for professional engineering, surveying and related services, effective January 1,2018 Corporate Counsel, Amber Lapaich addressed the Board stating this is the annual contract for Haas & Associates which sets forth the hourly rates and the services they will be providing the City of Michigan City in 2018; asking for approval. Virginia Keating made the motion to approve the Contract between the City of Michigan City and Haas & Associates, LLC., for professional engineering, surveying and related services for 2018. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Janus, Murphy and Keating (3). NAYS: None (0). Motion Carries. DISIPLINARY EXTENTION REQUEST – Randy Novak, Chief M.C.F.D. is requesting to extend the time to investigate a disciplinary issue until January 31, 2018 President Janus advised the Board, this is for informational purposes only. CLAIMS AND PAYROLL Virginia Keating moved that the claims set forth in the Register of Claims (in possession of the City Controller) and appearing in the Register be severally allowed and ordered paid and proper warrants for payment thereof hereby ordered issued in the stated amounts to person(s) and/or firm(s) as set forth, and payrolls approved. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Janus, Murphy and Keating (3). NAYS: None (0). Motion carries. The Board signed: Payroll items in Register of Claims for informational purposes (which Register is in the possession of the City Controller) as follows: Page Date Amount 1 of 8 01/02/2018 $405,071.86 1 of 3 01/02/2018 213,951.64 Allowance of claims as set forth in the Register of Claims for the Board of Public Works and Safety and the Department of Redevelopment (which Register is in the possession of the City Controller) as follows: Page Date Amount 1 of 9 01/02/2018 $986,672.28 UNFINISHED BUSINESS Donation of 131 Edward Street – Corporate Counsel, Amber Lapaich Corporate Counsel, Amber Lapaich addressed the Board stating she is waiting to get the fully executed purchase agreement from the Trust Company; asking for this to be carried over. PUBLIC COMMENTS President Janus asked if there were any Public comments, there was no response. BOARD COMMENTS President Janus asked if there were any Board comments. President Janus thanked the Street and Sanitation Departments for the fine work they have done the last week keeping our streets open. Discussion ensued between President Janus and Corporate Counsel, Amber Lapaich regarding the banners the M.C.A.S put up along Franklin Street; Mr. Janus stated a few of the banners look a little weathered; Counsel Lapaich advised she believed they would be replaced as needed. President Janus thanked Mayor Meer for allowing him to continue to serve the people and the City he loves. ADJOURNMENT Regular Meeting – January 2, 2018 Page 3 President Janus stated as there was no other items on the agenda to be considered by the Board at this time, declared the meeting ADJOURNED (approximately 8:39 a.m.). Virginia Keating made the motion to adjourn. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Janus, Murphy and Keating (3). NAYS: (0). Motion Carries. _________________________________________ Gale A. Neulieb, City Clerk