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Board of Public Works & Safety

Regular Meeting

Michigan City, IN · June 3, 2019

AgendaMinutes

Minutes

REGULAR MEETING – June , The Board of Public Works and Safety of the City of Michigan City, Indiana, met in REGULAR SESSION on Monday morning, June 3, 2019, at the hour of 8:30 a.m., in the Council Chambers, in the City Hall Building, located at 100 East Michigan Boulevard, Michigan City Indiana – a regular meeting room of this Board. The meeting was called to order by President Steve Janus, who presided. Noted present: Steve Janus and Virginia Keating (2) Absent: Rich Murphy (1) A QUORUM WAS NOTED PRESENT. Also noted in attendance: Amber Lapaich, Corporate Counsel John Gorczyca, M.C. Sanitary District Kalon Kubik, Administrator, Mayor’s Office Charles “Spike” Peller, City Engineer Christine Vanderborg, Code Enforcement Paul Ruane, Associate Planner Captain Jeff Loniewski, M.C.P.D. Randy Novak, Fire Chief, M.C.F.D. Abigale Thayer Kuchta, Events Coordinator Sue Downs, Building Commissioner Arber Himaj, M.C. Sanitary District Skyler York, Assistant City Planner Gale Neulieb, City Clerk Kim Sliwa, Deputy Clerk APPROVAL OF MINUTES President Janus stated he was not present at the Regular meeting of May 20, 2019, advising there is only one (1) member that was present; explaining he is tabling the approval of the minutes from the May 20, 2019 meeting to the next meeting on June 17, 2019. OPENING OF BIDS – CITY WIDE PAVEMENT REPAIR PROJECT President Janus asked if there was anyone present wishing to render a bid at this time; there was no response. Virginia Keating made the motion to close the acceptance of bids for the 2019 City Wide Pavement Repair Project. The motion was seconded by President Janus and carried as follows: AYES: MEMBERS Janus and Keating ( ). NAYS: None ( ). Motion Carries. Corporate Counsel, Amber Lapaich addressed the Board advising two (2) sealed bids were received as follows: Regular Meeting – June 3, 2019 Page 2 Walsh & Kelly, Inc. $150,650.00 Reith-Riley Construction Company, Inc. $104,200.00 Virginia Keating made the motion to refer the bids for the 2019 City Wide Pavement Repair Project to Legal and the appropriate City Departments for their review and recommendation at the next meeting on June 17, 2019. The motion was seconded by President Janus and carried as follows: AYES: MEMBERS Janus and Keating ( ). NAYS: None ( ). Motion Carries. OPENING OF BIDS – CITY WIDE SIDEWALK REPAIR PROJECT President Janus asked if there was anyone present wishing to render a bid at this time; there was no response. Virginia Keating made the motion to close the acceptance of bids for the 2019 City Wide Sidewalk Repair Project. The motion was seconded by President Janus and carried as follows: AYES: MEMBERS Janus and Keating ( ). NAYS: None ( ). Motion Carries. Corporate Counsel, Amber Lapaich addressed the Board advising three (3) sealed bids were received as follows: Walsh & Kelly, Inc. $375,661.00 Reith-Riley Construction Company, Inc. $496,041.00 Gariup Construction Company, Inc. $469,691.00 Virginia Keating made the motion to refer the bids for the 2019 City Wide Sidewalk Repair Project to Legal and the appropriate City Departments for their review and recommendation at the next meeting on June 17, 2019. The motion was seconded by President Janus and carried as follows: AYES: MEMBERS Janus and Keating ( ). NAYS: None ( ). Motion Carries. OPENING OF BIDS – Community Crossings Matching Grant (CCMG) Eastport Resurfacing Project – Haas & Associates • Division - Pleasant Avenue from Michigan Boulevard to Holliday Street • Division - Ridgeland Avenue from Michigan Boulevard to Holliday Street President Janus asked if there was anyone present wishing to render a bid at this time; there was no response. Virginia Keating made the motion to close the acceptance of bids for the 2019 Community Crossings Matching Grant (CCMG) Eastport Resurfacing Project – Haas & Associates. The motion was seconded by President Janus and carried as follows: AYES: MEMBERS Janus and Keating ( ). NAYS: None ( ). Motion Carries. Corporate Counsel, Amber Lapaich addressed the Board advising two (2) sealed bids were received as follows: Walsh & Kelly, Inc. Reith-Riley Construction Co. Inc Division $44,087.00 $47,858.00 Division $51,676.50 $55,680.00 Regular Meeting – June 3, 2019 Page 3 Virginia Keating made the motion to refer the bids for the 2019 Community Crossings Matching Grant (CCMG) Eastport Resurfacing Project to Legal and the appropriate City Departments for their review and recommendation at the next meeting on June 17, 2019. The motion was seconded by President Janus and carried as follows: AYES: MEMBERS Janus and Keating ( ). NAYS: None ( ). Motion Carries. OPENING OF BIDS – Michigan City Grant Paving Project (CCMG) – Global Engineering and Land Surveying • Division – Springland Avenue from IN- to Royal Road • Division – Tall Timbers Drive from Springland Avenue to South Dead End • Division – Tall Timbers from Tall Timbers Drive to West Dead End • Division < – Willow Springs Drive from Springland Avenue to South Dead End • Division > – Willow Springs Drive from Willow Springs Drive to West Dead End • Division ? – White Birch Drive from Tall Timbers Drive to Willow Springs Drive • Division @- Barker Avenue from West Dead End to Woodland Avenue • Division B – Vail Street from Michigan Boulevard to Springland Avenue President Janus asked if there was anyone present wishing to render a bid at this time; there was no response. Virginia Keating made the motion to close the acceptance of bids for the 2019 Michigan City Grant Paving Project (CCMG) – Global Engineering and Land Surveying. The motion was seconded by President Janus and carried as follows: AYES: MEMBERS Janus and Keating ( ). NAYS: None ( ). Motion Carries. Corporate Counsel, Amber Lapaich addressed the Board advising two (2) sealed bids were received as follows: Walsh & Kelly, Inc. Reith-Riley Construction Co. Inc Division $475,884.46 $476,591.99 Division $121,328.43 $112,153.59 Division $76,271.05 $71,793.43 Division < $100,867.72 $99,166.14 Division > $71,162.84 $65,592.06 Division ? $99,936.01 $91,990.21 Division @ $807,807.72 - Base Bid $761,254.55 – Base Bid Alternate A. $15,340.00 $15,300.00 Alternate B. $18,040.00 $18,000.00 Division B $195,648.46 $182,148.94 Virginia Keating made the motion to refer the bids for the 2019 Michigan City Grant Paving Project (CCMG) – Global Engineering and Land Surveying to Legal and the appropriate City Departments for their review and recommendation at the next meeting on June 17, 2019. The motion was seconded by President Janus and carried as follows: AYES: MEMBERS Janus and Keating ( ). NAYS: None ( ). Motion Carries. REQUEST FOR SOLICITATION OF BIDS / APPROVAL OF BID PACKET – Sue Downs, Building Commissioner, is requesting approval to solicit bids for the demolition of B ? Pine Street, Michigan City, Indiana and approval of the bid packet Regular Meeting – June 3, 2019 Page 4 Corporate Counsel, Amber Lapaich addressed the Board stating the demolition has already been approved; advising these are the bid documents and they are due at the July 1, 2019 meeting; recommending approval. Virginia Keating made the motion to approve the request for the solicitation of bids for the demolition of 816 Pine Street, Michigan City, Indiana and approval of the bid packet. The motion was seconded by President Janus and carried as follows: AYES: MEMBERS Janus and Keating ( ). NAYS: None ( ). Motion Carries. HORIZONTAL DRILLING PERMIT REQUEST – Mike Palmer, Acme Communications, Inc. is requesting a Horizontal Directional Drill permit to do directional bore to install fiber optic cable to school (Queen of All Saints) – project location South Carroll Avenue and Pear Street to Woodland Avenue; Construction start date: upon approval Charles “Spike” Peller, City Engineer addressed the Board stating he has reviewed the application and it is acceptable. Virginia Keating made the motion to approve the request for a Horizontal Directional Drill permit to do directional bore to install fiber optic cable to Queen of All Saints School – located at South Carroll Avenue and Pear Street to Woodland Avenue; construction date is upon approval. The motion was seconded by President Janus and carried as follows: AYES: MEMBERS Janus and Keating ( ). NAYS: None ( ). Motion Carries. REQUEST FOR STREET CLOSURE – John Sheets, Three Sheets Bar & Grill, is requesting street closure for the block of West Barker Avenue between Washington and Wabash Streets for a fundraiser / Labor Day event on August , between ?: a.m. – : p.m. Captain Jeff Loniewski, M.C.P.D. Traffic Division addressed the Board explaining this is the same event as last year, just a different weekend; stating there were no issues; recommending approval. Corporate Counsel, Amber Lapaich addressed the Board stating we need the necessary Certificate of Liability per the City policy. Virginia Keating made the motion to approve the request for street closure for the 200 block of West Barker Avenue between Washington and Wabash Streets for a fundraiser / Labor Day event on August 31, 2019 between 6:00 a.m. – 11:00 p.m.; contingent on the receipt of their Certificate of Insurance. The motion was seconded by President Janus and carried as follows: AYES: MEMBERS Janus and Keating ( ). NAYS: None ( ). Motion Carries. REQUEST FOR STREET CLOSURE – Joe Zerbes, Michigan City Firefighters Local #<@>, is requesting street closure of Wabash and nd Streets for the <th Annual Fire Fest Fundraiser on Saturday, June , between : a.m. – : a.m. Joe Zerbes, Michigan City Firefighters Local #475 addressed the Board stating this is the same event as last year; asking for approval. Captain Jeff Loniewski, M.C.P.D. Traffic Division addressed the Board stating he had no issues with this request; recommending approval. Regular Meeting – June 3, 2019 Page 5 Virginia Keating made the motion to approve the request for street closure of Wabash and 2nd Streets for the 4th Annual Fire Fest Fundraiser on Saturday, June 29, 2019 between 10:00 a.m. – 12:00 a.m. The motion was seconded by President Janus and carried as follows: AYES: MEMBERS Janus and Keating ( ). NAYS: None ( ). Motion Carries. ACCEPTANCE OF DEED OF DEDICATION – Attorney Barry McDonnell, representing McDonald’s Real Estate Company, is requesting the City of Michigan City to accept the Deed of Dedication for a new Public Right of Way (alley) within the Ridgeland Subdivision Attorney Barry McDonnell, 601 Franklin Street, representing McDonald’s Real Estate Company addressed the Board stating the Planning Department would like his client’s and himself to hold off on the request for the acceptance of the Deed of Dedication until the newly dedicated alley is complete. Discussion ensued between Corporate Counsel, Amber Lapaich and Skyler York, Assistant City Planner regarding when the construction will begin. Mr. York stated they have an open permit. Counsel Lapaich advised she has no problem with the Board giving their approval at this point. Mr. York asked that we hold off on this until the construction is complete and place this matter on the pending items list. President Janus made the motion to accept the Deed of Dedication for a new Public Right of Way (alley) within the Ridgeland Subdivision pending approval of the construction by the Planning Department. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus and Keating ( ). NAYS: None ( ). Motion Carries. CERTIFICATE OF COMPLETION – Glenn Peterson, SEH of Indiana, is requesting approval of the Certificate of Final Completion by Reith-Riley Construction Company for the Parks and Schools Safety Improvements project # @B@> Jay Niec, SEH of Indiana, addressed the Board stating the Parks and Schools Safety Improvements project is complete; recommending the Certificate of Final Completion be issued. Virginia Keating made the motion to approve the Certificate of Final Completion and issuance for Reith-Riley Construction Company for the Parks and Schools Safety Improvements project #137875. The motion was seconded by President Janus and carried as follows: AYES: MEMBERS Janus and Keating ( ). NAYS: None ( ). Motion Carries. RETAINAGE RELEASE REQUEST – Glenn Peterson, SEH of Indiana, is requesting approval of the retainage per their agreement for payments to Reith-Riley Construction Company in the amount of $ , . for the Parks and Schools Safety Improvements project # @B@> Jay Niec, SEH of Indiana, addressed the Board stating as part of the issuance of the Certificate of Final Completion, there is always retainage withheld; recommending the retainage be released. Virginia Keating made the motion to release and pay the retainage per the agreement for Reith-Riley Construction Company in the amount of $12,000.00 for the Parks and Schools Safety Improvements project #137875. The motion was seconded by President Janus and carried as follows: AYES: MEMBERS Janus and Keating ( ). NAYS: None ( ). Motion Carries. Regular Meeting – June 3, 2019 Page 6 REQUEST FOR STREET CLOSURE – Phillip Schalekamp, Superintendent, Vero Design & Build is requesting street closure at the southside in the eastbound lane of <th Street on the northside of LEEDS Public House, < Franklin Street, for a sewer tap connection on June -<, from ?: a.m. – : p.m. Charles “Spike” Peller, City Engineer addressed the Board stating the partial street closure is necessary in order to construct the sewer tap connection; advising MUCTD rules will be followed. Phillip Schalekamp, Superintendent, Vero Design & Build addressed the Board stating the dates will be June 4-5, 2019; advising this will be weather permitting. Virginia Keating made the motion to approve the request for street closure at the southside in the eastbound lane of 4th street on the northside of LEEDS Public House, 401 Franklin Street for a sewer tap connection on June 4-5, 2019 from 6:00 a.m. – 3:00 p.m.; weather permitting. The motion was seconded by President Janus and carried as follows: AYES: MEMBERS Janus and Keating ( ). NAYS: None ( ). Motion Carries. MEMORANDUM OF UNDERSTANDING – Abigale Thayer Kuchta, Event Coordinator, is requesting approval of the Memorandum of Understanding between the City of Michigan City and Michigan City Mainstreet Association for the Taste of Michigan City to be held the weekend of August -<, in the amount of $ >, . Abigale Thayer Kuchta, Event Coordinator addressed the Board explaining the updated Memorandum of Understanding for the 2019 Taste of Michigan City. Abby May, President, Mainstreet Association addressed the Board stating they will provide a specific Certificate of Insurance for the Taste of Michigan City; advising we will receive it in July. Virginia Keating made the motion to approve the Memorandum of Understanding between the City of Michigan City and Michigan City Mainstreet Association for the 2019 Taste of Michigan City to be held the weekend of August 2-4, 2019 in the amount of $15,000.00; contingent on the receipt of the Certificate of Insurance in the Clerk’s Office. The motion was seconded by President Janus and carried as follows: AYES: MEMBERS Janus and Keating ( ). NAYS: None ( ). Motion Carries. MICHIGAN CITY FARMER’S MARKET AGREEMENT – Abigale Thayer Kuchta, Event Coordinator, is requesting approval of the Farmer’s Market Agreement between the City of Michigan City and Jill Grabowski (Note: this was tabled at the May , meeting) Corporate Counsel, Amber Lapaich addressed the Board stating everything is in order. Virginia Keating made the motion to approve the request of the 2019 Farmer’s Market Agreement between the City of Michigan City and Jill Grabowski that was tabled at the May 20, 2019 meeting. The motion was seconded by President Janus and carried as follows: AYES: MEMBERS Janus and Keating ( ). NAYS: None ( ). Motion Carries. REQUEST FOR STREET CLOSURE – Abigale Thayer Kuchta, Event Coordinator, is requesting street closure of Lakeshore Drive at Washington Park from Krueger Avenue to Blaine Street – Blaine Street to Lake Avenue – Lake Avenue to Lakeshore Drive to Colfax Regular Meeting – June 3, 2019 Page 7 Avenue – Colfax Avenue to Stop and back to Lakeshore Drive to Fedder’s Alley on Sunday, September B, between B: a.m. – : a.m. for a >K to raise money to provide AED’s (Automatic External Defibrillators) in all Police cars and emergency vehicles in LaPorte County Abigale Thayer Kuchta, Event Coordinator addressed the Board explaining the event; advising Captain Jeff Loniewski, M.C.P.D. Traffic Division has seen the route and has approved it. Corporate Counsel, Amber Lapaich addressed the Board stating we have not received the updated Certificate of Liability at this time. Virginia Keating made the motion to approve the request for street closure of Lakeshore Drive at Washington Park from Krueger Avenue to Blaine Street – Blaine Street to Lake Avenue – Lake Avenue to Lakeshore Drive to Colfax Avenue – Colfax Avenue to Stop 1 and back to Lakeshore Drive to Fedder’s Alley on Sunday, September 8, 2019 between 8:00 a.m. – 10:00 a.m. for a 5K to raise money to provide AED’s (Automatic External Defibrillators) in all Police cars and emergency vehicles in LaPorte County; subject to the receipt of the updated Certificate of Insurance. The motion was seconded by President Janus and carried as follows: AYES: MEMBERS Janus and Keating ( ). NAYS: None ( ). Motion Carries. APPROVAL OF CONTRACTS - Abigale Thayer Kuchta, Event Coordinator is requesting approval of the following contracts to secure performances at the Michigan City Patriotic Parade to be held on Saturday, June , • Soul Steppers Drill Team Inc. in the amount of $ ,> . • Miss Duneland Samantha Shank in the amount of $ . • Miss Indiana in the amount of $ . • Variety Productions in the amount of $< >. • LaPorte High School Marching Band in the amount of $> . • Michiana Clowns in the amount of $ > . Abigale Thayer Kuchta, Event Coordinator addressed the Board explaining each of these are the same fees as last year. Virginia Keating made the motion to approve the contracts to secure performances at the Michigan City Patriotic Parade to be held on Saturday, June 29, 2019; those contractors being: Soul Steppers Drill Team in the amount of $2,500.00; Miss Duneland Samantha Shank in the amount of $200.00; Miss Indiana in the amount of $200.00; Variety Productions in the amount of $425.00; LaPorte High School Marching Band in the amount of $500.00; Michiana Clowns in the amount of $250.00. The motion was seconded by President Janus and carried as follows: AYES: MEMBERS Janus and Keating ( ). NAYS: None ( ). Motion Carries. CONTRACT PROPOSAL – Robert Nicksic, P.E., James F. Giannini & Associates, is requesting the acceptance of the contract proposal for Structural Engineering services for the Historic Steel Catwalk at Washington Park in the sum of $ , >. ; Alternate No. – add $ ,> . ; Alternate No. – add $@, >. Corporate Counsel, Amber Lapaich addressed the Board explaining the need for this; advising the Council approved the additional appropriation for the funding of the engineering work; stating this is the contract with the Engineer to figure out the nature and extent of the problem and prepare bid documents; further advising the funding at this time is only for the Regular Meeting – June 3, 2019 Page 8 Engineer; asking the Board to approve the base and alternate No. 1 and No. 2 for this contract. Virginia Keating made the motion to approve the contract proposal for Structural Engineering services between the City of Michigan City and James F. Giannini & Associates for the Historic Steel Catwalk at Washington Park in the base sum of $12,935.00; with Alternate No. 1 adding an additional $1,500.00 and Alternate No. 2 adding an additional $7,315.00. The motion was seconded by President Janus and carried as follows: AYES: MEMBERS Janus and Keating ( ). NAYS: None ( ). Motion Carries. REQUEST TO DISPOSE OF PROPERTY – Chief Randy Novak, M.C.F.D. is requesting approval to dispose of two ( ) old GT Cub Cadet lawn mowers that have no trade-in value Chief Randy Novak, M.C.F.D. addressed the Board stating these two (2) mowers have no trade-in value at all; asking for approval to dispose of the two (2) mowers. Virginia Keating made the motion to approve the disposal of two (2) GT Cub Cadet lawn mowers from the Michigan City Fire Department that have no trade-in value. The motion was seconded by President Janus and carried as follows: AYES: MEMBERS Janus and Keating ( ). NAYS: None ( ). Motion Carries. CONTRACT APPROVAL – Collective Bargaining Agreement between the International Union of Operating Engineers, Local > , Public Employees Division and the City of Michigan City, Indiana – January , B to December , Corporate Counsel, Amber Lapaich addressed the Board stating we are going back and retro because it wasn’t executed in a timely matter; explaining the few changes that were made to the contract; recommending approval. Virginia Keating made the motion to approve the Collective Bargaining Agreement between the International Union of Operating Engineers, Local 150, Public Employees Division and the City of Michigan City, Indiana – January 1, 2018 to December 31, 2020. The motion was seconded by President Janus and carried as follows: AYES: MEMBERS Janus and Keating ( ). NAYS: None ( ). Motion Carries. CLAIMS AND PAYROLL Virginia Keating moved that the claims set forth in the Register of Claims (in possession of the City Controller) and appearing in the Register be severally allowed and ordered paid and proper warrants for payment thereof hereby ordered issued in the stated amounts to person(s) and/or firm(s) as set forth, and payrolls approved. The motion was second by President Steve Janus and carried as follows: AYES: MEMBERS Janus and Keating ( ). NAYS: None ( ). Motion carries. The Board signed: Payroll items in Register of Claims for informational purposes (which Register is in the possession of the City Controller) as follows: Page Date Amount of < 05/24/2019 $626,651.49 of 05/31/2019 $231,612.71 Regular Meeting – June 3, 2019 Page 9 Allowance of claims as set forth in the Register of Claims for the Board of Public Works and Safety and the Department of Redevelopment (which Register is in the possession of the City Controller) as follows: Page Amount 1 of 9 06/03/2019 $3,062,482.42 UNFINISHED BUSINESS President Janus stated the first item on the Pending Item List - Employee Payroll Deductions – Kris Pate, United Way of LaPorte County, is requesting modification of the City policy regarding employee payroll deductions for United Way contributions Discussion ensued between President Janus, Virginia Keating and Corporate Counsel, Amber Lapaich on the matter. Ms. Keating stated the Controller’s Office is still in the process of researching this matter. President Janus recommended this item stay on the pending items/unfinished business list. President Janus stated the next item on the Pending Item List is a request for Signage – James Tomcheck, St. Paul Lutheran School, is requesting a “school zone speed limit sign(s) fifteen ( >) MPH when children are present” posted for child safety on Bth, th and Pine Street Charles “Spike” Peller, City Engineer addressed the Board stating he has reviewed the situation; advising Captain Jeff Loniewski, M.C.P.D. Traffic Division, Jay Niec, SEH of Indiana and himself are recommending placement of the signs. Virginia Keating made the motion to approve the request from James Tomcheck, St. Paul Lutheran School for school zone signs - fifteen (15) MPH when children are present at 8th, 9th and Pine Streets and remove this matter from the pending items/unfinished business list. The motion was seconded by President Steve Janus and carried as follows: AYES: MEMBERS Janus and Keating ( ). NAYS: None ( ). Motion carries. President Janus stated the next item on the Pending Item List is a request for use of City Streets – Julie McGinnis and Shellie Kermin, Pedal Pub Michiana, is requesting permission to be allowed to operate on the streets of Michigan City from May thru December from : a.m. – : p.m. Skyler York, Assistant City Planner addressed the Board advising he has questions for the petitioners regarding the open container law in Michigan City and some of the routes the pedal pub would use; explaining he has not heard back from Pedal Pub Michiana; stating he has met with Chief Mark Swistek, M.C.P.D. and Chief of Operations, Kevin Urbanczyk, M.C.P.D. regarding these issues. Discussion ensued between Corporate Counsel, Amber Lapaich, Mr. York and President Janus regarding Michigan City’s alcohol laws. Mr. York stated if the Pedal Pub Michiana changes their mind and does not serve alcohol or they change their business plan, they can come back before the Board for with a new request. President Janus made the motion to deny the request for permission to be allowed to operate on the streets of Michigan City from May 2019 thru December 2019 from Regular Meeting – June 3, 2019 Page 10 9:00 a.m. – 10:00 p.m. and remove this matter from the pending items/unfinished business list. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus and Keating ( ). NAYS: None ( ). Motion carries. President Janus stated the next item on the Pending Item List is a request for Sean Fitzpatrick – request for street lights on Pahs Road for pedestrian safety Charles “Spike” Peller, City Engineer addressed the Board stating he is still working with the County on this request; this will be revisited at the next Board of Public Works and Safety meeting on June @, . President Janus stated the next item on the Pending Item List is a request for the order to demolish Franklin Street This item was continued for 60 days; will be revisited at the Board of Public Works and Safety meeting on July , . President Janus stated the next item on the Pending Item List is +WeCreate Media- Marketing Contract for – the ? -day update will be on the July , at the B.O.W. meeting. President Janus stated the last item on the Pending Item List is a request for the sale of Fogarty Street Property – Parcel #<? ? > (this was tabled from the May ?, meeting) This item will stay on the pending items/unfinished business list for six (6) months – report back at the November 18, 2019 meeting. PUBLIC COMMENTS President Janus asked if there were any public comments; there was no response. BOARD COMMENTS President Janus asked if there were any Board comments; stating he had a resident in the Marsh School area ask about the new poles NIPSCO put up; advising the lights are still laying on the ground; asking if they are going to be re-connected. Charles “Spike” Peller stated he will find out. ADJOURNMENT President Janus stated as there were no other items on the agenda to be considered by the Board at this time, declared the meeting ADJOURNED (approximately 9:17 a.m.). Virginia Keating made the motion to adjourn. The motion was seconded by President Steve Janus and carried as follows: AYES: MEMBERS Janus and Keating ( ). NAYS: ( ). Motion Carries. Regular Meeting – June 3, 2019 Page 11 _________________________________________ Gale A. Neulieb, City Clerk

Agenda

AGENDA BOARD OF PUBLIC WORKS & SAFETY Monday, June 3, 2019 Meeting to be held at 8:30 a.m., local time, in the Common Council Chambers, City Hall Building APPROVAL OF MINUTES . . . . . . . . . . . . . . . . . . Regular Meeting May 20, 2019 OPENING OF BIDS 2019 City Wide Pavement Repair Project OPENING OF BIDS 2019 City Wide Sidewalk Repair Project OPENING OF BIDS 2019 Community Crossings Matching Grant (CCMG) Eastport Resurfacing Project – Haas & Associates • Division 1- Pleasant Avenue from Michigan Boulevard to Holliday Street • Division 2- Ridgeland Avenue from Michigan Boulevard to Holliday Street Page 1 Agenda June 3, 2019 Posted May 30, 2019 OPENING OF BIDS 2019 Michigan City Grant Paving Project (CCMG) – Global Engineering and Land Surveying • Division 1- Springland Avenue from IN-212 to Royal Road • Division 2- Tall Timbers Drive from Springland Avenue to South Dead End • Division 3- Tall Timbers from Tall Timbers Drive to West Dead End • Division 4 - Willow Springs Drive from Springland Avenue to South Dead End • Division 5 -Willow Springs Drive from Willow Springs Drive to West Dead End • Division 6- White Birch Drive from Tall Timbers Drive to Willow Springs Drive • Division 7- Barker Avenue from West Dead End to Woodland Avenue • Division 8- Vail Street from Michigan Boulevard to Springland Avenue REQUEST FOR Sue Downs, Building Commissioner, is requesting approval to SOLICITATION OF solicit bids for the demolition of 816 Pine Street, Michigan City, BIDS / APPROVAL OF Indiana and approval of the bid packet BID PACKET HORIZONTAL Mike Palmer, Acme Communications, Inc. is requesting a DRILLING PERMIT Horizontal Directional Drilling permit to do directional bore to install REQUEST fiber optic cable to school (Queen of All Saints) – project location South Carroll Avenue and Pear Street to Woodland Avenue; Construction start date: upon approval Page 2 Agenda June 3, 2019 Posted May 30, 2019 REQUEST FOR John Sheets, Three Sheets Bar & Grill, is requesting street closure STREET CLOSURE for the 200 Block of West Barker Avenue between Washington and Wabash Streets for a fundraiser / Labor Day event on August 31, 2019 between 6:00 a.m. – 11:00 p.m. REQUEST FOR Joe Zerbes, Michigan City Firefighters Local #475, is requesting STREET CLOSURE street closure of Wabash and 2nd Streets for the 4th Annual Fire Fest Fundraiser on Saturday, June 29, 2019 between 10:00 a.m. – 12:00 a.m. ACCEPTANCE OF Attorney Barry McDonnell, representing McDonald’s Real Estate DEED OF Company, is requesting the City of Michigan City to accept the DEDICATION Deed of Dedication for a new Public Right of Way (alley) within the Ridgeland Subdivision CERTIFICATE OF Glenn Peterson, SEH of Indiana, is requesting approval of the COMPLETION Certificate of Final Completion by Reith-Riley Construction Company for the Parks and Schools Safety Improvements project #137875 RETAINAGE RELEASE Glenn Peterson, SEH of Indiana, is requesting approval of the REQUEST retainage per their agreement for payment to Reith-Riley Construction Company in the amount of $12,000.00 for the Parks and Schools Safety Improvements project #137875 Page 3 Agenda June 3, 2019 Posted May 30, 2019 REQUEST FOR Phillip Schalekamp, Superintendent, Vero Design & Build is STREET CLOSURE requesting street closure at the southside in the eastbound lane of 4th Street on the northside of LEEDS Public House, 401 Franklin Street, for a sewer tap connection on June 3-4, 2019 from 6:00 a.m. – 3:00 p.m. MEMORANDUM OF Abigale Thayer Kuchta, Events Coordinator, is requesting approval UNDERSTANDING of the Memorandum of Understanding between the City of Michigan City and Michigan City Mainstreet Association for the 2019 Taste of Michigan City to be held the weekend of August 2-4, 2019 in the amount of $15,000.00 MICHIGAN CITY Abigale Thayer Kuchta, Event Coordinator, is requesting approval FARMER’S of the 2019 Farmer’s Market Agreement between the City of MARKET Michigan City and Jill Grabowski AGREEMENT (Note: this was tabled at the May 20, 2019 meeting) REQUEST FOR Abigale Thayer Kuchta, Event Coordinator, is requesting street STREET CLOSURE closure of Lake Shore Drive at Washington Park from Krueger Avenue to Blaine Street - Blaine Street to Lake Avenue - Lake Avenue to Lakeshore Drive to Colfax Avenue –Colfax Avenue to Stop 1 and back to Lakeshore Drive to Fedder’s Alley on Sunday, September 8, 2019 between 8:00-10:00 a.m. for a 5K to raise money to provide AED’s (Automatic External Defibrillators) in all Police cars and emergency vehicles in Laporte County Page 4 Agenda June 3, 2019 Posted May 30, 2019 APPROVAL OF Abigale Thayer Kuchta, Event Coordinator is requesting approval of CONTRACTS the following contracts to secure performances at the Michigan City Patriotic Parade to be held on Saturday, June 29, 2019 • Soul Steppers Drill Team Inc. in the amount of $2,500.00 • Miss Duneland Samantha Shank in the amount of $200.00 • Miss Indiana in the amount of $200.00 • Variety Productions in the amount of $425.00 • LaPorte High School Marching Band in the amount of $500.00 • Michiana Clowns in the amount of $250.00 CONTRACT Robert Nicksic, P.E., James F. Giannini & Associates, is requesting PROPOSAL the acceptance of the contract proposal for Structural Engineering services for the Historic Steel Catwalk at Washington Park in the sum of $12,935.00; Alternative NO. 1 – add $1,500.00; Alternative NO. 2- add $7,315.00 REQUEST TO Chief Randy Novak, M.C.F.D. is requesting approval to dispose DISPOSE OF of two (2) old GT Cub Cadet lawn mowers that have no trade-in PROPERTY value CONTRACT Collective Bargaining Agreement between the International Union APPROVAL of Operating Engineers, Local 150, Public Employees Division and the City of Michigan City, Indiana – January 1, 2018 to December 31, 2020 Page 5 Agenda June 3, 2019 Posted May 30, 2019 CLAIMS AND PAYROLL UNFINISHED BUSINESS – Pending Items PUBLIC COMMENTS Page 6 Agenda June 3, 2019 Posted May 30, 2019 BOARD COMMENTS ADJOURNMENT ____________________________ Gale A. Neulieb, City Clerk Please contact the Clerk’s Office at 219-873-1410 if you require information regarding building accessibility or Reasonable accommodations. Office hours are Monday – Friday from 8:00 a.m. to 4:30 p.m. Page 7 Agenda June 3, 2019 Posted May 30, 2019

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