Board of Public Works & Safety

SPECIAL MEETING – August , The Board of Public Works and Safety of the City of Michigan City, Indiana, met in SPECIAL SESSION on Monday morning, August 12, 2019, at the hour of 8:30 a.m., in the Council Chambers, in the City Hall Building, located at 100 East Michigan Boulevard, Michigan City Indiana – a regular meeting room of this Board. The meeting was called to order by President Steve Janus, who presided. Noted present: Steve Janus and Virginia Keating (2) Absent: Rich Murphy (1) A QUORUM WAS NOTED PRESENT. Also noted in attendance: Amber Lapaich, Corporate Counsel Kim Sliwa, Deputy Clerk Dawn Debald, Assistant Deputy Clerk AWARDING OF BIDS – Michigan City Paving Project – Engineer – SEH of Indiana Corporate Counsel, Amber Lapaich addressed the Board stating that Rieth-Riley Construction Company was the lowest most responsive bidder for the 2019 Michigan City Paving Project in the amount of $968,440.21; recommending approval. Virginia Keating made the motion to award the bid for the 2019 Michigan City Paving Project to Rieth-Riley Construction Company, Inc. the lowest most responsive bidder in the sum of $968,440.21. The motion was seconded by President Janus and carried as follows: AYES: MEMBERS Janus and Keating ( ). NAYS: ( ). Motion Carries. AWARDING OF BIDS – City Wide Pavement Markings Project – Engineer – SEH of Indiana Corporate Counsel, Amber Lapaich addressed the Board stating the Engineers of the project and herself reviewed the documents; advising The Airmarking Company, Inc. was the only bidder for the project; explaining this bid is being deemed non-responsive because the bidders signed the local hiring agreement but in a separate paragraph indicated they cannot guarantee compliance; further advising in addition to that, the bid came in much higher than what the Engineer’s estimate would be; recommending the Board rejects this bid. Jay Niec, SEH of Indiana addressed the Board stating he agrees with Counsel Lapaich’s recommendation. Virginia Keating made the motion to reject the bid for the 2019 City Wide Pavement Markings Project that was bid by The Airmarking Company, Inc. The motion was seconded by President Janus and carried as follows: AYES: MEMBERS Janus and Keating ( ). NAYS: ( ). Motion Carries. Special Meeting – August 12, 2019 Page 2 ADJOURNMENT President Janus stated as there were no other items on the agenda to be considered by the Board at this time, declared the meeting ADJOURNED (approximately 8:34 a.m.). Virginia Keating made the motion to adjourn. The motion was seconded by President Janus and carried as follows: AYES: MEMBERS Janus and Keating ( ). NAYS: ( ). Motion Carries. _________________________________________ Gale A. Neulieb, City Clerk