Board of Public Works & Safety

AGENDA BOARD OF PUBLIC WORKS & SAFETY Monday, February 3, 2020 Meeting to be held at 8:30 a.m., local time, in the Common Council Chambers, City Hall Building PLEDGE OF ALLEGIANCE TO THE FLAG APPROVAL OF MINUTES . . . . . . . . . . . . . . . . . . . Regular Meeting January 21, 2020 . . . . . . . . . . . .Executive Session Meeting January 21, 2020 REQUEST TO PLACE Andy Matura, Larson-Danielson Construction Company, Inc. is A TEMPORARY requesting approval to install a temporary construction entrance SIGN sign at the corner of E. Michigan Boulevard and Motts Parkway for a construction project (GAF Millennium Park project) starting on January 22, 2020 thru December 31, 2020 REQUEST TO USE Bennie Edwards, Director for the Patch Harborside Heritage WESTCOTT PARK Organization is requesting to have the 17th annual Celebration on Saturday, August 15, 2020 from 9:00 a.m. to 9:00 p.m.; also asking for approval of numerous requests from the City for the event Page 1 Agenda February 3, 2020 Posted January 30, 2020 APPROVAL OF Tim Haas, President Haas & Associates, is requesting approval CONTRACT of the engineering contract by and between the Michigan City Board of Public Works and Safety and Haas & Associates, LLC. for on call professional engineering services, surveying and related services; effective January 1, 2020 thru the end of the year; the sum of the contract not to exceed $175,000.00 REQUEST FOR Shannon Eason, Assistant Park Superintendent, is requesting the STREET CLOSURE closure of Washington Street from 10th Street to Highway 12 and Franklin Street from 10th Street to Ames Field and 8th, 9th, and 10th Streets east and west of Franklin Street between Pine and Washington Streets for the annual Patriotic Parade on Saturday, June 27, 2020 from 7:00 a.m. to 1:00 p.m. PENSION BOARD The Michigan City Fire Department Pension Board Election for a TRUSTEE ELECTION Trustee will be held on February 10, 2020 (note: For Informational Purposes Only) CLAIMS DOCKET Municipal Claims $1,276,010.32 Medical Trust Claims $372,521.38 Ohio Street Project $188,869.79 Health & Life Ins $141.24 CDBG $225.00 Total Claims - $1,837,767.73 PAYROLL DOCKET City Payroll Total: $570,747.30 Pension Total: $225,571.39 Page 2 Agenda February 3, 2020 Posted January 30, 2020 NEW BUSINESS FYI: The Board of Public Works and Safety has (1) appointment to the Michigan City Plan Commission. (expired 01/01/2020) Incumbent: Ms. Faye Moore UNFINISHED BUSINESS – Pending Items PUBLIC COMMENTS BOARD COMMENTS ADJOURNMENT ____________________________ Gale A. Neulieb, City Clerk Please contact the Clerk’s Office at 219-873-1410 if you require information regarding building accessibility or Reasonable accommodations. Office hours are Monday – Friday from 8:00 a.m. to 4:30 p.m. Page 3 Agenda February 3, 2020 Posted January 30, 2020  2020 BOARD OF PUBLIC WORKS AND SAFETY UNFINISHED BUSINESS Date of request Item referred Department(s) referred to No. of Days referred 10/07/2019 Cora Cambridge, 220 City Engineer 02/03/2020 –President Harris made the motion to refer this matter back Gladys Street, requesting lighting to the City Engineer – M.C.P.D Traffic made the recommendation to install on Gladys Street and sidewalks on a NIPSCO light in front of 227 Gladys Street on Pole #223/062…this is to be Gladys Street paid for by the City…keep on pending till it is completed… 10/21/2019 John Chalikian, 609 Franklin Street Planning Department, 02/03/2020 – Skyler York asked this matter stay on the pending items list – No access to property – and City Engineer for 2 more weeks so that he can work with the new City Engineer…then it drainage issues can be decided if they are paving or giving access to the property; advising the new City Engineer can figure out if they want to accept the road… 01/06/2020 Lori Dudek, Director Human Mayor Parry, Robin 02/03/2020 – Mayor Parry made the motion to place this matter on the Resources, Francisan Barzoni-Tillman pending items/unfinished business list for 30 days…there will be an onsite Health…request to move current meeting with Franciscan Health and the Transit Department to come up bus stop with a resolution on this matter…this will be revisited at the meeting on February 3, 2020… 11/18/2019 Harvey Pokorny, 905 Colfax Planning Department, 03/02/2019- Skyler York, Planning Director stated millings have been Avenue – request to place gravel City Engineer, Central placed in the alleyway; looking into the possibility of getting the alley in alleyway Services paved sometime this year…will work with the City Engineer on this matter; keep on pending items/unfinished business list…B.O.W. meeting on March 2, 2020… 09/04/2019 ORDER TO DEMOLISH - 710 W. Inspection 03/16/2019 – Sue Downs, Building Commissioner is expecting the bond 10th Street – Owner – Aleksandar Department, City this week…the Insurance Company needed more information; asking this Ristevski; Jason & Jane Straton Attorney matter stay on the pending items/unfinished business list for up to three (3) months until the work is complete…B.O.W. meeting on March 16, 2020… 1