Board of Public Works & Safety

REGULAR MEETING - June 4 , 2’2’ ZOOM MEETING The Board of Public Works , and Safety of the City of Michigan City, Indiana met in regular session on Wednesday afterno , June 4 , 2’2’, at the hour of 8:3’ a.m., local time , hosted by “ZOOM” and streamed live on “My Michigan City” Facebok page. The meeting was caled to order by President Harris , who presided. Noted present: Keith Harris, Virginia Keating, Duane Parry (3) Absent: (’ ) A QUORUM WAS NOTED PRESENT. Also noted in attendance: Amber Lapaich, Corporate Counsel (Absent) Kaleb Godwin, IT Gale Neulieb, City Clerk Dawn Debald, Deputy Clerk Kristina Zawacki, Assistant Deputy Clerk APPROVAL OF MINUTES President Harris asked if there were any corrections to the minutes from the Regular Meeting of May 6, 2’2’. Vice-President Keating made the motion to aprove the minutes from the Regular Meeting of May 6, 2’2’. The motion was seconded by Mayor Parry and carried as folws: AYES: MEMBERS Harris, Keating and Parry (3). NAYS: (’). Motion Carries. PLACEMENT OF BANNERS- Lorraine Coners -Cates, representing Michiana Humane Society, 722 IN-212 is requesting aproval for use of City lamp posts to display 18 baners in various locations in Michigan City; from June-July 2’2’ Council Pr esident Keith Harris stated that according to their propsal the baners are created by students at Pine Schol with a grant that was provided by the Michigan City Public Arts Comittee. Mr. Harris questioned if they are required to provide a certificate of insurance in order to hang the baners. Mayor Parry agreed that he did not have an answer and that he would make the motion to aprove this pending clarification of these requirements; that they are providing their own insurance. The motion was seconded by Vice President Virginia Keating and carried as folws: AYES: MEMBERS Harris, Keating and Parry (3). NAYS: (’). Motion Carries. LEASE AGREEMENT- Aproval of agreement (Extension of term) between the City of Michigan City, Indiana and The American Red Cross; extension is for a period of three (3) years comencing on August 1, 2’2’ expiring July 31, 2’23 Regular Meeting - June 4 , 2’2’ Page 2 President Harris stated this is the EMA building on Washington Park Boulevard. Mr. Harris spoke with Corporate Counsel Amber Lapaich and she has no issues with this contract; he also talked to EMA and they are in favor of it as wel and that it was a god deal. President Harris asked the Board if they had any questions or coments. Mayor Parry stated that he would be interested in knowing the dolar amounts associated with the lease or paid usage for the use of the facility. President Harris replied that the lessee shal pay $2,35’ per each calendar year in the begining of the year. This lease expires July 31, 2’23. We either purchased or were given the building when the American Red Cross moved, but they stil utilize the building for certain things and storage and that is why the lease comes into play. Vice President Keating stated that this has been an ongoing arrangement and the base rent is a dolar a month; also they are to pay the utilities that are $2,35’ per year and they pay that in advance. Mayor Parry suports this agreement stating that having the Emergency Response Organization is vital to the city and he would not penalize the Red Cross financialy in any way. Mayor Parry made the motion to renew the lease for another three (3) years between the City of Michigan City and The American Red Cross comencing on August 1, 2’2’ and expiring on July 31, 2’23 . The motion was seconded by Vice President Keating and carries as folw s: AYES: MEMBERS Harris, Keating and Parry (3). NAYS: (’). Motion Carries. APPROVAL OF AGREEMENT-Agreement between The Board of Public Works and Safety and Indiana Landmarks-contract term comences January 1, 2’2’ and shal be completed by December 1, 2’2’; in the amount of $7,’’’.’’ plus membership President Keith Harris stated that this has been an ongoing issue; Indiana Landmarks Association helps the city with identifying landmarks, properties, and historical values. They have been doing work since the 1st of the year; they also have presented a bil to the Controlers ofice. It can not be paid until the Board aproved the bil; we are behind due to the Corona Virus issue and the way we have dealt with meetings. Mayor Parry asked for clarity on how many years we have had this contract/agreement in place with Indiana Landmarks. Ms. Keating said we have had it at least the last three (3) years but can’t recal beyond that. Mayor Parry also asked for clarity on how much the membership costs. Mr. Harris stated that the discounted membership for each comission member is $35 per year. Mayor Parry stated that he is okay with that amount to be spent. President Harris asked if there were any other questions or coments for this agreement. With hearing noe he asked to have the motion for aproval. Vice President Keating made the motion to aprove the agreement between The Board of Public Works and Safety and Indiana Landmarks-contract term comences January 1, 2’2 ’ and shal be completed by December 1, 2’2’ in the amount of $7,’’’.’’ plus membership. The motion was seconded by Mayor Parry and carried as folws: AYES: MEMBERS Harris, Keating and Parry (3). NAYS: (’). Motion Carries. CLAIMS AND PAYROLL Alowance of claims as set forth in the Register of Claims for the Board of Public Works and Safety and the Department of Redevelopment (which Register is in the possession of the City Controler) as folws: Regular Meeting - June 4 , 2’2’ Page 3 CLAIMS DOCKET May 18, 2020 Municipal Claims $ 1,326,762.88 Worker ’s Comp $ 13,565.76 Health & Life $ 139,126.68 CDBG $43.95 Total Claims $ 1,479,499.27 June 1, 2020 Municipal $666,396.22 Workers Comp $25,883.34 Health & Life $111,919.34 Medical Trust $196,116.83 Total Claims- $1,’’’,315.73 Mayor Parry made the motion to aprove the claims docket for May 18, 2’2’. The motion was seconded by Vice President Keating. Mayor Parry questioned the diference in the amount of Health and Life between May 18, 2’2’ claims and June 1, 2’2’ claims. President Keith stated that he thinks that would be a better question to ask City Controler Yvone Hofmaster as she would be able to explain better. Mayor Parry stated he would get in contact with her and report back at the next meeting. Mayor Parry made the motion to aprove the June 1, 2’2’ claims. Vice President Keating seconded the motion and carried as folws: AYES: MEMBERS Harris, Keating and Parry (3). NAYS: (’). Motion Carries. PAYROLL DOCKET May 8, 2020 City Payrol Total: $ 515,467.51 May 22, 2020 City Payrol Total: $565,43’.89 Vice President Keating made the motion to aprove the Payrol Claims as presented. The motion was seconded by Mayor Parry and carried as folws: AYES: MEMBERS Harris, Keating, and Parry (3). NAYS: (’). Motion Carries. President Harris stated that there was one more item that didn’t make it on the agenda in time . Mainstreet Association is aplying for a preserving women ’s legacy grant. It is from the Indiana Humanities and Indiana O fice of Comunities and Ru ral Afairs. This is a matching grant; the grant is up to an amount of $4’,’’’.’’ they have already raised their matching portion of $4’,’’’.’’ so there is no money outlay from the city whatsoever. Before they can submit their grant, what they are loking for from the Board is permission to locate a sculpture; they would like to put it at Charles Westscott Park on Michigan Boulevard. The only drawback is that they need an aproval of the design for this sculpture from the Public Arts Comittee. So , if they Board were to aprove this there is no cash outlay from the city. If the Board aproves the location for the sculpture it would have to be pending the aproval th of the design by the Public Arts Comittee. Mainstream Association has until June 15 to submit their grant; they need their location to put into their grant. Regular Meeting - June 4 , 2’2’ Page 4 President Harris asked if there were any questions or coments. Mayor Parry stated that considering Mainstreet Association needs aproval by June 15 th Mayor Parry would make a motion to aprove the placement of the sculpture pending the aproval of the Public Arts Comission and an acceptable location. President Harris stated that they need to specify the location in their grant. Their asking for placement in Charles Westscott Park due to the artwork Honring Michigan City born Naomi Anderson an important th sufragette in the 19 century. That is why they are loking for this location, and they must give a general area of where it is going to be. Mayor Parry made the motion to aprove pending the exact location sculpture. Vice President Keating seconded the motion and carried as folws: AYES: MEMBERS Harris, Keating, and Parry (3). NAYS: (’). Motion Carries. BOARD COMMENTS President Harris asked if there were any Board coments. ADJOURNMENT President Harris stated as there were no coment from the Board , declared the meeting ADJOURN ED (aproximat ely 8:48 a.m .). Vice President Virginia Keating made the motion to adjourn . The motion was seconded by Mayor Parry and carried as folws: AYES: MEMBERS Harris, Keating and Parry (3). NAYS: (’). Motion Carries. _________________________________________ Gale A. Neulieb, City Clerk