Board of Public Works & Safety

REGULAR MEETING – November 16, 2020 ZOOM MEETING The Board of Public Works, and Safety of the City of Michigan City, Indiana met in regular session on Wednesday afternoon, November 16, 2020, at the hour of 8:30 a.m., local time, hosted by “ZOOM” and streamed live on “My Michigan City” Facebook page. The meeting was called to order by President Harris, who presided. Noted present: Keith Harris, Virginia Keating, (2) Absent: Duane Parry (1) A QUORUM WAS NOTED PRESENT. Also noted in attendance: Amber Lapaich, Corporate Counsel Kaleb Goodwin, IT Kristina Zawacki, Assistant Deputy Clerk APPROVAL OF MINUTES President Harris asked if there were any corrections to the minutes from the Regular Meeting of November 2, 2020. President Harris made the motion to approve the minutes from the Executive Session of November 5, 2020. The motion was seconded by Vice-President Keating and carried as follows: AYES: MEMBERS Harris and Keating and (2). NAYS: (0). Motion Carries. Vice-President Keating made the motion to approve the minutes from the Regular Meeting of November 2, 2020. The motion was seconded by President Harris and carried as follows: AYES: MEMBERS Harris and Keating and (2). NAYS: (0). Motion Carries. AWARDING OF BIDS-Demolition of 702 S. Ashland Ave, Owners-Terry Logmann, Sr., Richard Gersch and Terrance L. Logmann Jr. Corporate Counsel, Amber Lapaich, stated that she had the opportunity to look over the bid packets; the lowest responsive bidder is Acting Contracting LLC. in the amount of $9,100.00 and that the Board should issue the award to Acting Contracting LLC. and inform them that they have seven (7) days to sign the contract and submit their certificate of insurance. Vice-President Keating made the motion to send notice of award to Acting Contracting LLC., in the sum of $9,100.00 for the demolition of 702 S. Ashland Ave; and inform them they have 7 days to sign the contract and submit their certificate of insurance. The motion was seconded by President Harris and carried as follows: AYES: MEMBERS Harris and Keating (2). NAYS: (0). Motion Carries. AWARDING OF BIDS-Demolition of 235 F. Street-Owner Jamaal Taylor Corporate Counsel, Amber Lapaich stated that Smith and Sons were the lowest bidder in the amount of $12,500.00; however, their bid is not responsive because they failed to fully complete and sign State form 96 and the bid documents are required to do so. Counsel Lapaich is recommending the next lowest responsive bidder, Acting Contracting LLC., in the sum of $12,950.00. They would need to be issued a notice of award indicating they have seven (7) days to sign the contract and submit their certificate of insurance. Vice-President Keating made the motion to send notice of award to Acting Contracting LLC., for demolition of 235 F. Street in the sum of $12,950.00 informing them they have seven (7) days to sign the contract and submit their certificate of insurance. The motion was seconded by President Harris and carried as follows: AYES: MEMBERS Harris and Keating (2). NAYS: (0). Motion Carries. CORRESPONDENCE- The Clerk’s Office received correspondence on November 9, 2020 from Mayor Parry regarding the Michigan City Fire Chief President Harris stated this was for informational purpose only. CORRESPONDENCE- The Clerk’s Office received correspondence on November 9, 2020 from Mayor Parry regarding the Michigan City Deputy Fire Chief President Harris stated this was for informational purpose only. DICSCIPLINARY EXTENSION REQUEST-Chief Doug Legault, Michigan City Fire Department is requesting to extend the time to investigate a disciplinary issue until December 18, 2020 Corporate Counsel, Amber Lapaich stated that per the contract the Fire Chief has 30 days from an alleged incident to discipline, if he can not complete the investigation within that 30 days; per the Regular Meeting – June 4, 2020 Page 2 contract he is to notify the Board of Public Works and Safety and the Firefighters Union of an extension. Counsel Lapaich mentioned that her understanding is this extension surrounds an event that happened on, or about November 5, 2020; so Chief Legault is asking for a 30-day extension so he can investigate and hopes to have it completed within that time frame. President Harris made the motion to approve Chief Legault’s request for the extension to investigate a disciplinary issue until December 18, 2020. The motion was seconded by Vice- President Keating and carried as follows: AYES: MEMBERS Harris and Keating and (2). NAYS: (0). Motion Carries. CLAIMS AND PAYROLL Allowance of claims as set forth in the Register of Claims for the Board of Public Works and Safety and the Department of Redevelopment (which Register is in the possession of the City Controller) as follows: CLAIMS DOCKET November 16, 2020 Municipal Claims $1,548,069.41 Health & Life $262,887.41 Total Claims $1,810,956.82 Vice-President Keating made the motion to approve the claims docket for November 16, 2020. The motion was seconded by President Harris and carried as follows: AYES: MEMBERS Harris and Keating (2). NAYS: (0). Motion Carries. PAYROLL DOCKET November 6, 2020 City Payroll Total: $540,590.77 President Harris made the motion to approve the Payroll Claims as presented. The motion was seconded by Vice-President Keating and carried as follows: AYES: MEMBERS Harris, Keating, and Parry (3). NAYS: (0). Motion Carries. October 30, 2020 City Pension Total: $221,012.53 President Harris made the motion to approve the City Pension Claims as presented. The motion was seconded by Vice-President Keating and carried as follows: AYES: MEMBERS Harris and Keating (2). NAYS: (0). Motion Carries. UNFINISHED BUSINESS- President Harris stated the first item on the Pending Items List is a request from Paul Przybylinski, concern over old hanging poles/wires that belong to NIPSCO or Comcast that need to be removed from City right-of-way President Harris recommended to leave this item on the pending items list until the meeting on December 7, 2020. President Harris stated the next item on the Pending Items List is a request from Michael and Rineda Samuels, 215 South Woodland Avenue, requesting to have the city install a “deaf child in area sign” for both the South and Northbound traffic lanes at their residence President Harris stated that he believed the paperwork was turned in and the signs were installed. President Harris asked Assistant Deputy Clerk, Kristina Zawacki if that was correct. Ms. Zawacki stated that they completed the required paperwork and the signs were installed. President Harris made the motion to remove this item from the pending list. Vice-President Keating seconded the motion and carried as follows: AYES: MEMBERS Harris and Keating (2). NAYS: (0). Motion Carries. President Harris stated the next item on the Pending Items List is a request from James Taylor, requesting roadway access on Huron Avenue and would also like a streetlight installed President Harris stated that this item will remain on the pending items list until the December 7, 2020 meeting; there was a letter sent out from Jeff Wright regarding this request dealing with financial data that still needs to be examined. Regular Meeting – June 4, 2020 Page 3 President Harris stated the next item on the Pending Items List is a request from Cora Cambridge, 220 Gladys Street, is requesting NIPSCO to switch the pole around in front of 227 for the light to hang over the street and not on the private property President Harris stated this item will also remain on the pending items list until the December 7, 2020 meeting; the mayor wanted to talk with Police Chief Campbell regarding this area and City Engineer, Jeff Wright has not got a solid quote on the light and pole. President Harris stated the next item on the Pending Items List is a request from Pamela Utterback, representing the Shoreland Hills Property Owners Association, 203 Maplewood Trail, is requesting paving in the Shoreland Hills Subdivision President Harris stated that this item was decided at the last meeting to be tabled until the first meeting in March of 2021. President Harris stated the next item on the Pending Items List is a request from John Chalikian, 609 Franklin Street-No access to property-and drainage issues President Harris stated that this item was decided at the last meeting to be tabled until the first meeting in March of 2021. President Harris stated the next item on the Pending Items list is an order to demolish – 710 W. 10th Street-Owner-Aleksandar Ristevski; Jason and Jane Straton President Harris stated that this item will remain on the pending items list until the December 21, 2020 meeting. PUBLIC COMMENTS President Harris asked if there were any Public comments BOARD COMMENTS President Harris asked if there were any Board comments. ADJOURNMENT President Harris stated as there was no comment from the Board, declared the meeting ADJOURNED (approximately 8:49 a.m.). Vice-President Virginia Keating made the motion to adjourn. The motion was seconded by President Harris and carried as follows: AYES: MEMBERS Harris and Keating (2). NAYS: (0). Motion Carries. _________________________________________ Gale A. Neulieb, City Clerk