Board of Public Works & Safety

REGULAR HYBRID/ZOOM MEETING – September 5 , 2023 The Board of Public Works and Safety of the City of Michigan City, Indiana, met in REGULAR SESSION on Tuesday, September 5, 2023, at 8:30 a.m., hosted by “Hybrid/Zoom” and streaming live on “My Michigan City” Facebook page. The meeting was called to order by President, Virginia Keating, who presided. Noted present in person: Virginia Keating, Michael Vinson, and Mayor Parry (3), Absent: None (0) A QUORUM WAS NOTED PRESENT. Also noted in attendance: Amber Lapaich Stalbrink, Corporate Counsel Andrew White, Alco TV Brad Minnick, Interim City Engineer Skyler York, Planning Director Kyle Petter, Associate Planner Terry Greetham, Special Events Director Steve Forker, Chief of Police Ed Shinn, Park Superintendent Robin Tillman, Transit Director Councilman Paul Przybylinski Councilman Don Przybylinski Shong Smith, Street Department Superintendent Gale Neulieb, City Clerk Amanda Pickens, Assistant Deputy Clerk APPROVAL OF MINUTES President Keating asked if there were any corrections to the minutes of the Regular “Hybrid/Zoom” meeting of August 21, 2023, there was no response. Vice President Vinson made a motion to approve the minutes as read of the Regular “Hybrid/Zoom” meeting of August 21, 2023; seconded by Mayor Parry and was approved by the following vote: AYES: Board members, Mayor, Vinson, and Keating (3). NAYS: None (0). Motion Carries. President Keating read the following item on the agenda. REQUEST FOR WALK- Kisha Ward, representing Minority Health Partners of LaPorte County, is requesting approval to have a “Breast Cancer Awareness Walk- Real Men Wear Pink ” utilizing sidewalks however the location has changed and will now be starting at 2722 Wabash Street (Pentecostal Church of God) going right on Wabash to Barker Avenue, right on Barker Avenue to Franklin Street to Coolspring Avenue, right on Coolspring Avenue to Wabash Street returning to the church on Saturday, September 30, 2023 from 10:00 a.m.- 1:00 p.m . President Keating asked if there were any comments from the public, there was no response. President Keating asked if the board had any questions or comments. Mayor Parry stated since the route is still using sidewalks this change will be okay. Mayor Parry made a motion to approve to have a “Breast Cancer Awareness Walk- Real Men Wear Pink” utilizing sidewalks however the location has changed and will now be starting at 2722 Wabash Street (Pentecostal Church of God) going right on Wabash to Barker Avenue, right on Barker Avenue to Franklin Street to Coolspring Avenue, right on Coolspring Avenue to Wabash Street returning to the church on Saturday, September 30, 2023 from 10:00 a.m.- 1:00 p.m., second by Vice President Vinson and the motion carried Regular Hybrid/Zoom Meeting – August 7, 2023 Page 2 by the following vote: AYES: BOW members Mayor, Vinson, and Keating (3) NAYS (0) Motion carries. President Keating read the following item on the agenda. REQUEST FOR STREETLIGHT - Aisha Branch, 1810 E. Michigan Blvd, is requesting a streetlight be placed in the alleyway between Michigan Blvd and Helen Street for public safety. Aisha Branch 1810 E. Michigan Blvd, addressed the board stating this alleyway is very dark and there have been shootings and other violence going on in the alley and she believed this will help and prevent violence. Brad Minnick Haas & Associates, LLC., address the board stating he spoke with Assistant Chief Corley regarding this matter and agreed this light needs to be done, he also stated he will contact NIPSCO and provide them with a couple of locations for placement of this light. President Keating asked if there were any comments from the public, there was no response. President Keating asked if the board had any comments. Mayor Parry stated there may need to be more than one light in the alleyway as this is a rather long alley. Vice President Vinson made a motion to approve streetlight be placed in the alleyway between Michigan Blvd and Helen Street for public safety; second by Mayor Parry and the motion carried by the following vote: AYES: BOW members Mayor, Vinson, and Keating (3) NAYS (0) Motion carries. President Keating read the following item on the agenda. REQUEST FOR STREET CLOSURE - Candy Feare, Michigan City Highschool is requesting a street closure from Elston parking lot West on Ripley Street to Franklin Street to Ames Field for the annual M.C.H.S. Homecoming Parade on Friday, September 29, 2023, beginning at 5:30 p.m.- 7:00 p.m. Chief Forker, MCPD, addressed the board stating this is an annual event, there is no issue with this request and recommends approval. Attorney Lapaich Stalbrink, stated everything is in order. President Keating asked if there were any comments from the public. Tommy Kulavik, 1316 Ohio Street, stated he hopes everyone comes out to the game and Go Wolves! President Keating asked if the Board had any comments, there was no response. Vice President Vinson made a motion to approve street closure from Elston parking lot West on Ripley Street to Franklin Street to Ames Field for the annual M.C.H.S. Homecoming Parade on Friday, September 29, 2023, beginning at 5:30 p.m.- 7:00 p.m.; second by Mayor Parry and the motion carried by the following vote: AYES: BOW members Mayor, Vinson, and Keating (3) NAYS (0). Motion carries. President Keating read the following item on the agenda. EASEMENT AGREEMENT - Skyler York Planning Director, is requesting approval of an easement agreement between the City if Michigan City of Board of Public Works and Safety and Whisper Dunes Homeowners Association, Inc for one hundred fifty (150) feet of the city ’s public right- of- way. Skyler York Planning Director, addressed the board stating he has been working with Attorney LaPaich Stalbrink as the Whisper Dunes Homeowners Association would like to maintain responsibility of the maintenance of the pillars and the way this would happen is Regular Hybrid/Zoom Meeting – August 7, 2023 Page 3 through an Easement Agreement, the City will retain the actual right-of-way of the street but the side of the street that has a lot of planting and trees will all be included in the easement. President Keating asked if needed to be insurance for this. Attorney Lapaich Stalbrink stated there is but we just have not received the insurance policy yet. President Keating asked if there were any comments from the public, there was no response. President Keating asked if the board had any comments. Mayor Parry asked does this just takes responsibility away from the City and just puts it to redevelopment. Skyler York responded, “Yes”. Vice President Vinson asked if there was any infostructure, piping or electrical work. Skyler stated that is all in the right-of-way and has been taken care of by the Sanitary District. Vice President Vinson made a motion to approve the easement agreement between the City if Michigan City Board of Public Works and Safety and Whisper Dunes Homeowners Association, Inc for one hundred fifty (150) feet of the city’s public right- of- way pending a COI; second by Mayor Parry and the motion carried by the following vote: AYES: BOW members Mayor, Vinson, and Keating (3) NAYS (0). Motion carries. President Keating read the following item on the agenda. REQUEST FOR SIGNAGE - Jessica Briscoe, 115 S. Park Street, is requesting the placement of a 15 mph “Speed Limit ” sign and “Children Playing ” sign located on Park Street. Vice President Vinson stated Park Street is 4 blocks long with a stop sign on every block but is a very narrow street and 2 cars are unable to pass at the same time with the results that one car has to pull off into the easement and the children are playing there; is also a daycare is located in this area, cars are speeding down this road as there is no speed limit sign posted. Chief Forker addressed stating the posted speed limit would be 30 mph in a residential area. Brad Minnick addressed this matter stating he will look into this along with MCPD Traffic and come back with a potential solution. Attorney Lapaich Stalbrink stated the “Children in Play” signs are not recognized as a uniformed sign under the uniformed traffic manual, it’s been the position of the board to deny the request for children at play signs. Brad Minnick stated he will look into a Speed Limit sign and come back with his recommendation at the next board meeting. President Keating stated we will table this until the September 18, 2023 meeting. President Keating read the following item on the agenda. REQUEST FOR STREET CLOSURE - Krista Rose representing Amereco Engineering is requesting a street closure to remove all 27 groundwater monitoring wells Associated with State Cleanup Site #201342122 (2107 Franklin Street) with the closure of Franklin Street and Tillotson Avenue 9/20 and the closure of Franklin Street and May Avenue from 9/21/2023-9/22/2023 starting at 8:00 a.m.- 4:30 p.m . Regular Hybrid/Zoom Meeting – August 7, 2023 Page 4 Brad Minnick addressed the board stating that everything is good and that they will need to follow the permit procedure. President Keating asked if there were any comments from the public, there was no response. President Keating asked if the board had any questions or comments, there was no response. Mayor Parry made a motion to approve a street closure to remove all 27 groundwater monitoring wells Associated with State Cleanup Site #201342122 (2107 Franklin Street) with the closure of Franklin Street and Tillotson Avenue 9/20 and the closure of Franklin Street and May Vice President Vinson Parry seconded the motion and the motion carried by the following vote: AYES: BOW members Mayor, Vinson, and Keating (3) NAYS (0) Motion carries. President Keating read the following item on the agenda. REQUEST TO USE CITY PROPERTY - Kelsey Bunner, Bulls, LLC. is requesting to shoot a film on Michigan City property from 9/20/2023-10/11/2023 to show off the beauty of Michigan City. Dan Meyer, owner of Bulls, LLC. address the board stating he is very excited to possibly film a movie downtown to show off the beauty of Michigan City that he wrote and is directing, their COI has been approved and has submitted the scheduling for filming. President Keating what is the subject of this film. Dan Meyer stated the film is about 2 best friends who owns a struggling bar and get into their pubs tournaments; they didn’t think they would win but with the support of their friends and family and community they start believing in themselves and they got the opportunity to play for the World Championship. President Keating asked if this is a commercial endeavor. Dan Meyer stated it is, we received permits to film in a couple of parks and one day we will shoot on the street in the Uptown Arts District. Attorney Lapaich Stalbrink, stated we can’t give permission for third parties like businesses, people to be filmed, are you securing all of the permissions ahead of time. Dan Meyer stated, he will not be using them just people walking and talking. Attorney Lapaich Stalbrink asked specifically your asking permission in certain areas downtown on Franklin Street to the street itself and actors. Dan Meyer responded to Attorney Lapaich Stalbrink, “Yes, the people being recorded are actors. Vice President Vinson asked if this would involve street or sidewalk closures Dan Meyer responded to Vice President Vinson; no closures are needed. President Keating asked if a MOU is needed. Attorney Lapaich Stalbrink, stated she assumed this was being done for free and no royalty would come back. Dan Meyer stated they are just asking to shoot here for one evening on October 8, 2023 from the 400 -800 blocks on Franklin Street. President Keating clarified that if stated if this board approved this request approval would be limited to 10/8/2023 with the location of 400-800 blocks of Franklin Street not from 9/20/2023-10/11/2023 but just specific to the of 10/8/2203. Regular Hybrid/Zoom Meeting – August 7, 2023 Page 5 President Keating asked if there were any comments from the public, there was no response. President Keating asked if the board had any questions or comments, there was no response. Mayor Parry made a motion to approve the request to shoot a film on Michigan City property specific to the evening of 10/8/2023 with the location of the 400-800 blocks on Franklin Street.; second by Vice President Vinson and the motion carried by the following vote: AYES: BOW members Mayor, Vinson, and Keating (3) NAYS (0) Motion carries. President Keating read the following item on the agenda. MAINTENANCE REQUEST - Councilman Don Przybylinski, is requesting the following items be addressed Roeske Avenue Rail Road Bridge- needs sidewalks cleaned weeds cuts around bridge str ucture, Replace ADA signage around town, and repaint black decorative poles throughout the City. President Keating asked if there were any comments from the public, there was no response. President Keating asked if the board had any questions or comments. Mayor Parry, stated he does not see an issue with the Roeske Avenue Rail Road Bridge, the ADA signage does not all need to be replaced; that we would need to be quantified and repainting the black decorative light poles the paint needs to be looked at to see it finish that will accept paint or if its canonized and he recommends adding this request to the pending list. Vice President Vinson, asked is this a Board of Works items or a work order item with the Street Department. Attorney Lapaich Stalbrink, stated there are just multiple requests and directed to various departments. Brad Minnick Haas and Associates LLC., stated regarding ADA signage he requested a quote from Midwestern Electric to quantify the number of crosswalks poles in the City once received he will request a budgetary number to that and similarly to repaint the black decorative light poles, they would need to be disassembled taken back to the shop and repainted and he has requested a budgetary number for this as well. President Keating asked if this is in the budget and can it be completed this year. Brad Minnick responded to President Keating, not without a cost and completing these requests this year would depend on the cost and the quantity and he recommends placing this on the pending list and addressing it at the first meeting in October. Mayor Parry made a motion to table the following items Roeske Avenue Rail Road Bridge- needs sidewalks cleaned weeds cuts around bridge structure, Replace ADA signage around town, and repaint black decorative poles throughout the City until the October 2, 2023 meeting, second by Vice President Vinson and the motion carried by the following vote: AYES: BOW members Mayor, Vinson, and Keating (3) NAYS (0) Motion carries. President Keating read the following item on the agenda. OPEN DOOR WORKSHOP REQUEST - Robin Tillman Transit Director, is requesting to hold two (2) open door workshop located at the Michigan City Public Library on 9/13/2023 at 1:00 p .m. and 9/28/2023 at 3:00 p.m. regarding minor route changes, reactivating Transit Route Service and introducing the Bus Shelter Project. Robin Tillman Transit Director, addressed the board stating she would like to inform the public of what is new and what is currently going on as the routes will be adjusted slightly for safety reasons and reduce the distance they travel for timeline deadlines, the transit triangle project has received 100& federal funding to re-establish routes that were lost Regular Hybrid/Zoom Meeting – August 7, 2023 Page 6 during the pandemic and also introducing what is going on with the bus shelter project as construction is set begin this month President Keating asked if there were any comments from the public. Tommy Kulavik 1316 Ohio Street, addressed the board stating Robin needs a raise she is doing a great job and he would love to see a transit mobile app. President Keating asked if the board had any questions or comments. Attorney Lapaich Stalbrink, asked Robin if the triangle route is re-activated, what date would that start again. Robin Tillman stated she would like to start by January 1, 2024. Mayor Parry stated Robin is doing a great job, and further explained how the transit triangle started with Michigan City. Vice President Vinson made a motion to approve the request to hold two (2) open door workshop located at the Michigan City Public Library on 9/13/2023 at 1:00 p.m. and 9/28/2023 at 3:00 p.m. regarding minor route changes, reactivating Transit Route Service and introducing the Bus Shelter Project, second by Mayor Parry and the motion carried by the following vote: AYES: BOW members Mayor, Vinson, and Keating (3) NAYS (0) Motion carries. President Keating read the following item on the agenda. SPECIAL EVENT REPORT – Terry Greetham, Special Event Director- updates and details as to all events per BOW Resolution No. 2836 Terry Greetham gave an overview of the Oktoberfest and the support it received for members of the community and looking forward to next year, he would also like to express thanks to many departments but a special thanks the parks maintenance department they are an amazing team. President Keating read the following item on the agenda. PARK DEPARTMENT REPORT - Park Department updates and details as to all upcoming community events per BOW Resolution No. 2836 . Ed Shinn Park Superintendent, gave an overview of the events happening at the Park for the rest of the year such as Boo at the Zoo, Grandparents Day at the Zoo and ending the year with the Festival of Lights. President Keating read the following item on the agenda. REQUEST TO SOLICIT BIDS- Brad Minnick, Hass & Associates, LLC . is requesting to solicit bids and the approval of specs for a city-wide pavement striping project. President Keating asked there is anyone here to submit a bid do so now. Vice President Vinson made a motion close the bids, second by Mayor Parry and the motion carried by the following vote: AYES: BOW members Mayor, Vinson, and Keating (3) NAYS (0) Motion carries. Attorney Lapaich Stalbrink stated there were 2 bids received  CE Hughes Milling, INC. with a total base bid for division 1,2,4, and 5 in the amount of $238,787.42 with the Alternate bid 1(Woodland Avenue) $35,680.22, Alternate bid 2 (CR400 N/ Kiefer Road) $28,953.00 and Alternate bid 3 (Parking Lots- PL1- PL-4) $20,000.00  Traffic Control Specialist with a total base bid for division 1,2,4 and 5 in the amount of $204,122.03 with the Alternate bid 1 (Woodland Avenue) $31,518.26, Alternate bid 2 (CR400 N/ Kiefer Road) $27,661.50, Alternate Bid 3 (Parking Lots -PL1-PL4) $11,926.00. Regular Hybrid/Zoom Meeting – August 7, 2023 Page 7 President Keating asked if there were any comments from the public, there was no response. President Keating asked if the board had any questions or comments, there was no response. Vice President Vinson made a motion to table the bids so the legal department and City interim engineer for review, second by Mayor Parry and the motion carried by the following vote: AYES: BOW members Mayor, Vinson, and Keating (3) NAYS (0) Motion carries. President Keating read the following item on the agenda. AWARDING OF BIDS- Marty Corley Assistant Chief of MCPD- the lease of ten (10) 2023 Police Vehicles seven (7) Dodge Chargers and three (3) Dodge Durango ’s. Chief Forker MCPD, addressed the board stating the bids were reviewed and have met all parameters needed and are within the budget. Attorney Lapaich Stalbrink stated these vehicles are for a 2-year lease from LaPorte Chrysler in the amount of $115,992.00. President Keating asked if the board had any questions or comments, there was no response. Vice President Vinson made a motion to approve the award of bid to LaPorte Chrysler for the lease of ten (10) 2023 Police Vehicles seven (7) Dodge Chargers and three (3) Dodge Durango’s in the amount of $115,992.00, second by Mayor Parry and the motion carried by the following vote: AYES: BOW members Mayor, Vinson, and Keating (3) NAYS (0) Motion carries. REVISED STREET CLOSURE- Michael Cox representing Flaharty and Collins Construction Company is requesting a street closure on 10 th Street and Pine Street to begin construction of the six-story precast parking garage, two 12 and 6 story apartment “tower” and two-story retail/commercial space, by the train station, starting Monday August 28, 2023, (2 to 21/2 years). President Keating stated this request supersedes the request that was tabled on the 8/21/2023 BOW meeting and they are withdrawing the previous request. Skyler York Director of Planning, addressed the Board stating a workshop with the Department Heads had taken place and he received input and believes to have the routes worked out. Stephen Eppink Flaharty and Collins, addressed the Board stating a synopsis was put together from the Department Head workshop which highlighted the company commitment to safety both on the job site and with the delivery process. The work week will be Monday through Friday, possibly Saturdays depending on the weather with a 7:00 a.m. to 5:00 p.m. with no overnight operations schedule. The beam and precast deliveries are scheduled to be delivered in early October with a duration of 3-4 months. In the last meeting with Mayor Parry, the Mayor asked Mr. Eppink if the crane weighted 19 tons. Mr. Eppink wanted to correct this and inform the mayor that the crane actually weighed 40 tons and it was his misunderstanding when he originally told Mayor it was 19 tons. Mr. Eppink advised that their transporter will be providing axels and wheels as many as 3, which will distribute the weight evenly on the crane. Mr. Eppink advised that he would like to stay in contact with the Board and agrees to come to the Board of Works Public Safety meetings starting in October to provide updates and receive input from the board and community. Mr. Eppink then discussed the power point screen with the route options including Ohio Street and the Chrysler Building/lot. President Keating asked if there were any comments from the public. Councilman Don Przybylski, asked what is the route that the precast will be coming into the City. Regular Hybrid/Zoom Meeting – August 7, 2023 Page 8 Brad Minnick Haas and Associates, LLC., stated the Primary route is 94 to 421 to West Barker Avenue to the Hospital site, once there the precast will be picked up 12 beams per load per day and delivered traveling Northbound on Wabash Street and then East bound on 10th Street to the construction site. The secondary route is along 94 to West US 20 to North Ohio Street to the same staging site and the third route would be 94 to 400 up to Ohio Street to the staging site, from the staging site they will be taken to construction site by jockey trucks which have a shorter wheel base and more maneuverable. On the east end of the old Chrysler building the trucks will use the Blvd to 10th Street to 8th Street to the project site. Skyler York stated the sizing has significantly changed, they are using semi-truckload and have confirmed with MCPD that semi-trucks turn down that location with deliveries all the time, also confirmed the streets weights bearing capacity is 100,000 as the Fire Department hold approximately 73,000 pounds already. Stephen Eppink stated the sizing of the loads have changed the semi is about 15 ft shorter than the trucks that were originally going to be used the sizing of the panels changed from 24 foot to 12 foot wide and the height is now 11 feet. Chief Forker MCPD, stated MCPD agrees with the primary route because semi-trucks already use this route for deliveries. In addition, they will be having guide trucks and escort vehicles in the front and rear which will help significantly with any traffic issues. Brad Minnick, has reviewed the 10th Street parking and there should be no issues. President Keating asked if street signs will be posted, press release and schools in the area be alerted. Brad Minnick stated “Parking Prohibited” signs will be posted during operations and in advance of the beam’s arrival. Skyler York stated Michigan City Area Schools Sue Harris director of Transportation was present at the meeting regarding the bus routes along with Robin Tillman MC Transit they are working together to shift the 10th Street pick up to 9th Street. Councilman Don Przybylinski asked if the letters or notices will be hand delivered. Mayor Parry stated it will be sent in the water bills, press release in the newspaper along with local radio stations. Councilman Don Przybylinski stated his suggestion would be to have Skyler and his staff walk Wabash to hand deliver the letter and answer any question and complete this in a day. Skyler York stated he will do this with his staff as they did this for a Franklin Street project. Paul Przybylinski addressed the board stating he believes the route should be 94 to Michigan Blvd to 5th Street because this is an improved highway. Tommy Kulavik 1316 Ohio Street, asked how much Franciscan Alliance getting paid for letting them use this lot. President Keating asked if the Board had any questions or comments, there was no response. Vice President Vinson made a motion to approve the street closure on 10th Street and Pine Street to begin construction of the six-story precast parking garage, two 12 and 6 story apartment “tower” and two-story retail/commercial space, by the train station, starting Monday August 28, 2023, (2 to 21/2 years), second by Mayor Parry and the motion carried by the following vote: AYES: BOW members Mayor, Vinson, and Keating (3) NAYS (0) Motion carries. CLAIMS AND PAYROLL President Keating read the BOW Claim Docket for August 21, 2023: Regular Hybrid/Zoom Meeting – August 7, 2023 Page 9 PAYROLL DOCKET August 25, 2023 City Payroll $ 713,691.81 CLAIMS DOCKET September 5 , 2023 Municipal $ 1,909,853.57 Health & Life Ins. Fund $ 569,96160 CDBG $ 0.00 WORKERS COMP TRUST $ 0.00 Total Claims: $ 2,479,821.17 Vice President Vinson made a motion to approve the City Payroll Dockets and the Claims Docket in the amount of $2,479,821.17 second by Mayor Parry and carried as follows: AYES: BOW members Parry, Vinson, and Keating (3). NAYS: None (0). Motion Carries. UNFINISHED BUSINESS President Keating stated the first item on the pending items list. Councilman Don Przybylinski- the bridge over Michigan Boulevard and Trail Creek the sidewalk s need cleaned up on both sides . Mayor Parry stated he called INDOT and did not have a date that they would come out. President Keating this will be revisited on the October 2, 2023 BOW meeting. President Keating stated the next item on the pending items/unfinished business list is STREET CLOSURE- Kevin Kegebein, Walsh-Herzog is requesting the following R/R crossing/street closures for the NICTD Double Track project; Huron to Willard, Willard to Hancock and Hancock to Sheridan Avenue; School Street to Carroll Avenue, Grace Street to Vail Street starting on Tuesday, August 22, 2023 for one month. President Keating asked there were any comments from the public, there was no response. Kevin Kegebein, Walsh-Herzog, addressed the board and gave an update to the street closure list that is set to begin on September 11, 2023. President Keating asked if the board had any questions or comments, there was no response. Vice President Vinson made a motion to approve the request for R/R crossing/street closures for the NICTD Double Track project; Huron to Willard, Willard to Hancock and Hancock to Sheridan Avenue; School Street to Carroll Avenue, Grace Street to Vail Street starting on Tuesday, August 22, 2023 for one month, second by Mayor Parry and the motion carried by the following vote: AYES: BOW members Mayor, Vinson, and Keating (3) NAYS (0) Motion carries. President Keating stated the next item on the pending items/unfinished business list is REQUEST TO HANG BANNERS- Rose Tejeda, Mainstreet Association is requesting the placement of twenty – six (26) double sided banners celebrating “Noami Anderson ” on the poles on both sides if Michigan Boulevard staring at 9 th Street heading north, ending at the Charles Westcott Park. Attorney Lapaich Stalbrink, stated this was put on the list for a COI from Mainstreet and coordination with the Street Department to make sure these banners will be acceptable to hang on the City poles. Nancy Moldenhauer 107 Kay Lane, addressed the board and introduced Vern Beck, Vice President of United Steel Workers Union, and Abraham Dudley, co-chair of the union Civil Human Rights with the Union, who are present with here today and that these gentlemen work with NIPSCO and will be installing these banners. She advised that their committee did meet with Shong Smith Street Department Director and have incorporated his suggestion and further explained to the board what will be completed so that the banners will be hung correctly. Regular Hybrid/Zoom Meeting – August 7, 2023 Page 10 Shong Smith Street Department Director, addressed the board stating he does not see an issue as long they are complying and following the certain specifications that he discussed and would like to have a personal contact for Mainstreet while these banners are hung on City property. Nancy Moldenhauer, asked if Justin Post from Mainstreet submitted insurance. City Clerk Neulieb responded that, “we have not received it”. Nancy Moldenhauer, stated Abraham Dudley of the Steel workers Union will be the contact person for this project. Also, after discussion they would like to wait until Spring 2024 probably March 2024 to hang these banners President Keating asked if there were any comments from the public, there was no response. President Keating asked if the board had any questions or comments. Vice President Vinson, stated with the original request there was no end date as previously discussed and that duration of time the banners should be up should be for one (1) year. Attorney Lapaich Stalbrink asked Ms. Moldenhauer to define the beginning and end date of their request to hang banners. Nancey Moldenhauer, responded that the beginning date would be March 31, 2024 for a year. She understood that if additional time was requested to have the banners displayed, she would have to put a request in front of the Board asking for additional time. Mayor Parry made a motion to approve the placement of twenty – six (26) double sided banners celebrating “Noami Anderson” on the poles on both sides of Michigan Boulevard staring at 9th Street heading north, ending at the Charles Westcott Park pending COI from Mainstreet, second by Vice President Vinson and the motion carried by the following vote: AYES: BOW members Mayor, Vinson, and Keating (3) NAYS (0) Motion carries. President Keating stated that the next item on the pending items/unfinished business list is REQUEST FOR REMOVAL OF SIGNAGE- Abdou Ibrahim, All Brick LLC, is requesting the removal of two (2) 15- minute parking signs that are in the front of 218 7 th Street (Langes Meat Market) and place a “No Parking “sign in front of the driveway apron at the same location. Brad Minnick Haas and Associates, LLC., addressed the Board presenting an exhibit which provided photo history of parking and agreed with MCPD traffic division and suggest painting the driveway apron yellow to indicate no parking there would be no need for additional signage and this will allow access for the owner to access his property. Chief Forker MCPD, addressed the Board stating that Corporal Wright has been working with Mr. Minnick on this and also suggest painting the driveway apron yellow for no parking in front of the driveway apron and leave the signs up President Keating asked if the board had any questions or comments. Mayor Parry asked the Board if the two (2) “15 Minute Parking” signs will still be in place. Vice President Vinson responded to Mayor Parry and stated they will still up they will not be removing or adding signage. Mayor Parry made a motion to approve painting the driveway apron yellow for no parking in front of, second by Vice President Vinson and the motion carried by the following vote: AYES: BOW members Mayor, Vinson, and Keating (3) NAYS (0) Motion carries. President Keating stated the next item on the pending items/unfinished business list is Regular Hybrid/Zoom Meeting – August 7, 2023 Page 11 VENDOR APPLICATION – Jesus Tapia, Taco M Fren is requesting a mobile food vendor license application approval for one year to sell authentic Mexican food located at 621 Franklin Street, Sunday -Saturday from 10:00 am- 8:00 pm. President Keating stated this was place on the pending list for insurance approval and approving through 12-31-2013 for him to renew his food handling permit. Attorney Lapaich Stalbrink, the insurance was approved through Matt Weber at GIS, the other issue was the truck must be removed every night it is not allowed to stay at the location as it would violate the City Ordinance so if the Board does approve it would just have to be removed every day, the approval is only for the exact location. Jesus Tapia, Taco M Fren, agreed to remove every night. President Keating asked if the board had any questions or comments, there was no response. Vice President Vinson made a motion to approve a mobile food vendor license application approval for one year to sell authentic Mexican food located at 621 Franklin Street, Sunday -Saturday from 10:00 am- 8:00 p.m. and to come back before the Board on or before 12/31/2023 with proof that his food handling permit has been renewed; second by Mayor Parry and the motion carried by the following vote: AYES: BOW members Mayor, Vinson, and Keating (3) NAYS (0) Motion carries. President Keating stated the next item on the pending items/unfinished business list is EXTENSION OF SIDEWALK- John Barron, 11 Jamestown Drive, is requesting for the completion of the extension of the sidewalk on the south curb of Jamestown Drive from #2 extended to the existing curb cut and ramped crosswalk at Duneland Drive. Brad Minnick Haas and Associates, LLC., addressed the Boad providing exhibits which will add 216 lunar feet of sidewalk to complete the sidewalk in that subdivision, but it does not tie into anything. The approximate cost is $10,000.00 that is based on the current CCGM project that was bid for the Spring with some escalation for next year’s cost, his recommendation is to remain on the Street Paving list but will be coupled with additional walk possibly to the school for connectivity and remove it from the pending items list. Mayor Parry made a motion to remove the request from the pending items list and keep on the street paving list, second by Vice President Vinson and the motion carried by the following vote: AYES: BOW members Mayor, Vinson, and Keating (3) NAYS (0) Motion carries. President Keating stated the last item on the pending items/unfinished business list is REMOVAL AT&T BOXES- Don Przybylinski to remove AT&T wire boxes throughout the city. Councilman Don Przybylinski addressed the Board stating the status is still the same, this would take a massive inventory and you can remove this request from the pending items list. Brad Minnick Haas and Associates LLC, stated he took a sample of the three (3) AT&T boxes on Michigan Boulevard and asked AT&T to refurbished and restore them Tommy Kulavik 1316 Ohio Street, stated he worked on this project with the late Jeff Santana regarding this issue in LaPorte County and it is almost impossible to have these boxes fixed or removed. President Keating stated this will stay on the list for an update from Brad Minnick. PUBLIC COMMENT President Keating stated that the City ’s Website has the forms and explains the requirements and procedures for being placed on the Board Agenda. The forms are also available from the Clerk ’s office. Also called attention to the Board ’s Resolution #2823 enacted on December 6, 2021 and reading in pertinent part that Public Comment Regular Hybrid/Zoom Meeting – August 7, 2023 Page 12 is limited to three (3) minutes. All comments are addressed to the Board President not to the individual Board members. All comments must be germane to and within the mandate authority of this Board. President Keating asked if there were any public comments. Tommy Kulavik 1316 Ohio Street, on behalf of the Fire Merit Commission he gave an overview of the testing and the potential firefighters. Councilman Don Przybylinski, he would like to comment on his request that was on the Agenda today, he believes that Vector Control should clean this bridge, once a month cleaning this bridge, and survey the ADA signage to make sure they are readable and check the poles throughout the City. Brad Minnick stated he is waiting on a quote from Midwestern Electric regarding the ADA Signage and the decorative polls have to be disassemble and taken back to the shop and painted. Don Przybylinski stated that Shong Smith painted the ones on the boulevard. Brad Minnick stated once he received the quotes, he will also meet with Shong. Mayor Parry would like to make a comment as a public comment, Duane Parry 2206 Maple Street, stated he was made aware of the chatter regarding his campaign activities and putting up signs too early, this is a municipal election year and verified with the County and the State of Indiana website that both LaPorte County and the State of Indiana defer to municipalities, cities, and town to set their own guidelines our code compliance department has no such language in our Municipal Code, he encourages all running candidates to get your signs out so the public knows who you are and can make a responsible vote November 7th, 2023. BOARD COMMENT President Keating asked if there were any Board comments. Vice President Vinson addressed the board stating the Flock system that was put up in town It seems to be effective and is doing what we hoped it would and would like to request at a future meeting MCPD can put together a short data report and let us know what is happening monthly. Also, the board has been getting a lot of requests regarding street light in alleyways to detour crime and safety for the citizens, he would also like to receive some data to see if these lights are making a difference. President Keating stated she would like to have a Streetlight program put in place and review how many we have and how many are needed as well as if there are any issues regarding installing them in the alleyways. Mayor Parry stated to President Keating that he agrees with putting this policy in place. Attorney LaPaich Stalbrink, advised the board and stated Deputy Attorney Ryan Beall is working on a policy draft and her suggestion to have a workshop with the department heads and planning together to come to other to review this. ADJOURNMENT The presiding officer inquired whether there was anything else to be considered by the Board at this time and, there being none, asked for a motion to ADJOURN the meeting at approximately 10:15 a.m. Vice President Vinson made the motion to Adjourn. The motion was seconded by Mayor Parry. AYES: Board of Public Works and Safety members Keating, Vinson, and Parry (3). NAYS: None (0). Motion Carries . _________________________________________ Gale A. Neulieb, City Clerk