Community Enrichment Corporation

Michigan  City  Community  Enrichment  Corporation     City  Hall  Mayor's  Conference  Room   100  East  Michigan  Boulevard,  Michigan  City,  Indiana     Meeting  Minutes:    January  8,  2014      6:00  P.M.     Call  to  Order:  The  meeting  was  held  in  the  Mayor’s  West  Conference  Room,  and  was  called  to  order  by   Chair  Larry  Silvestri  at  6:05  P.M.     Roll  Call:    Present  –  Larry  Silvestri,  Sue  Webster,  Michael  McKervey,  George  Kazmierczak,  Ron  Miller,   Chris  Carter,  Jack  VanEtten,  Steve  Janus,  Attorney  Atley  Price  and  Jan  Chamberlin.    Joan  Wiseman  was   not  in  attendance.   Election  of  New  Officers  per  2006  Bylaws,  Article  III,  Section  5:  George  Kazmierczak  motioned  to  keep   the  same  slate,  Jack  VanEtten  seconded,  all  in  favor.    Larry  Silvestri  suggested  we  consider  revising   future  elections  to  April  when  the  bylaws  are  changed.    This  would  be  timelier  since  the  Board’s  year   actually  begins  after  the  banquet  and  distribution  of  grant  funds.   Approval  of  December  11,  2013  Minutes:    Michael  McKervey  motioned  to  accept  the  minutes  as   presented,  Sue  Webster  seconded,  motion  carried  unanimously.   Claims:    Jan  Chamberlin  -­‐  $320,  Attorney  Atley  Price  -­‐  $900.    Motion  to  accept  and  pay:  Jack  VanEtten,   Second:  Steve  Janus.    The  vote  was  unanimous.    The  claims  were  then  signed  for  submission  to  Harbour   Trust.     Financial  Statement:    Balance  is  currently  $517,223.89.    The  January  deposit  is  anticipated  to  be   $356,073.48.    This  will  make  the  balance  $873,297.37.    Once  the  exact  total  is  determined,  the  Board   may  consider  paying  out  a  larger  sum  this  year,  if  possible.  Excerpts  of  the  Gaming  Agreement  and   Amendments  detailing  Blue  Chip  payment  dates  and  amounts  were  distributed  to  the  board.  George   asked  for  the  complete  versions  of  the  Gaming  Agreement  and  Amendments.  The  complete  documents   from  the  Gaming  Commission  will  be  forwarded  by  email  to  the  board  members.   John  Weithers,  Trust  Officer,  Harbour  Trust,  did  not  present  a  report.   Old  Business:    Rudy  Kohn,  former  Chair,  sent  an  email  indicating  the  Secretary  of  State  Business  entity   report  is  due.    Attorney  Atley  Price  will  file  this.   The  IRS  extension  was  approved.       Set  time  and  place  of  regular  meetings  per  2006  Bylaws,  Article  III,  Article  6:    Sue  Webster  motioned  to   continue  meeting  the  2nd  Wednesday  of  each  month.    Ron  Miller  seconded.    All  voted  in  favor.          Turn  in  Score  Sheets:    All  9  score  sheets  were  submitted  to  Jan  Chamberlin,  including  Joan  Wiseman’s   who  sent  hers  via  email.   Grant  Reporting  progress:    Jan  Chamberlin  will  call  those  who  have  not  sent  their  December  2013   report.    She  will  also  go  through  the  applications  and  quarterly  reports  to  try  to  determine  why  some   have  not  spent  all  of  their  funds  yet.    She  will  then  ask  those  recipients  if  they  have  accrued  debt  that   just  has  not  shown  up  on  their  reports,  or  when  they  expect  to  spend  their  funds.    Any  funds  that  are   not  used  by  the  end  of  the  last  reporting  period  are  to  be  returned  to  MCCEC.    Jan  will  bring  a  complete   report  on  this  to  the  next  meeting  to  help  the  Board  in  their  2013-­‐2014  determinations.   Update  Grant  Reporting  Form:  An  updated  grant  reporting  form,  including  4  copies,  will  be  mailed  with   the  contracts  after  the  February  Board  Meeting.    Better  contact  information,  including  an  email  address,   will  be  requested  on  this  new  form.   Update  Website:    The  old  grant  application  needs  to  be  removed  from  the  site.   New  Business:    A  short  discussion  was  held  about  possibly  switching  to  online  applications  next  year.     Chris  Carter  suggested  it  be  on  the  agenda  in  April.    The  pros  and  cons  were  briefly  discussed;  board   members  were  encouraged  by  Larry  Silvestri  to  think  about  this.    This  issue  will  be  placed  on  the  agenda   and  thoroughly  addressed  after  the  banquet.     The  bylaws  will  be  revisited  in  April,  also.   The  next  regular  Meeting  will  be  Wednesday,  February  12,  2014,  at  6:00  P.M.   Adjourn:      At  7:15  p.m.,  Ron  Miller  motioned  to  adjourn,  Sue  Webster  seconded,  and  all  approved.     Minutes  recorded  by  Jan  Chamberlin