Community Enrichment Corporation

Michigan City Community Enrichment Corporation Emergency Management Room 100 East Michigan Boulevard, Michigan City, Indiana Meeting Minutes: September 10, 2014 6:00 P.M. Call to Order: The meeting was called to order by Chair Sue Webster at 6:07 P.M. in the Emergency Management Room in City Hall. Roll Call: Present – Chair Sue Webster, Vice-Chair Ron Miller, Secretary/Treasurer Larry Silvestri, George Kazmierczak, Michael McKervey, Steve Janus, Jack Elia, Attorney Atley Price, and Jan Chamberlin. Absent – Jack VanEtten, Chris Carter Approval of August 13, 2014 Minutes: Larry Silvestri motioned to accept the minutes as corrected, Ron Miller seconded, all in favor. Each month, Jan Chamberlin will email all approved minutes to City Clerk Gale Neulieb, Assistant City Clerk Kim Sliwa, Scott Mills of Catalyst Marketing, and MCCEC. Claims: Jan Chamberlin -$90.45 for services in August plus postage charges; $200 to Rowley Bushue Company LLC. Motion to accept and pay: Ron Miller. Second: Steve Janus. The vote was unanimous. The claims were signed for submission to Harbour Trust. Financial Statement: Treasurer Larry Silvestri presented the financial statement. The current balance is $336,428.24. Steve Janus motioned to accept the financial report; Jack Elia seconded, all in favor. Presentation by Fluid Review Presentation: Nicole Yu, account representative from Fluid Review, presented by speaker phone. She gave an explanation of their cloud-based software which is able to offer computer- based grant applications along with management of said applications. Fluid Review is a branch of Survey Monkey. Annual costs would most likely be in the $5000-$7000 range. This is their basic package which can handle up to 2,000 applications and up to 20 reviewers. A set- up cost of $1,800 would be waived since MCCEC is considered a government entity by Fluid Review. Nicole Yu’s contact email is nicole@fluidreview.com A discussion followed. It was agreed to look at several other options. Jack Elia will invite Dave Sisk who is associated with the United Way’s grant application software. Attorney Atley Price will contact Scott Mills of Catalyst Marketing. These gentlemen will be invited, if interested, to present to the MCCEC Board in October and November. Old Business: By-Laws Update: Attorney Atley Price sent out copies of the new bylaws, along with cover letters, to the Board of Works, Mayor Meer, the City Council, and the Gaming Commission. He also presented copies to the Board members. Grant Writing Workshop: Sue Webster reported on possible dates. It was decided that Purdue North st Central will offer the workshop on Wednesday, Oct. 1 from 6:00-8:00, with registration starting at 5:30. The workshop will be held at City Hall in the Emergency Management Room. The cost to MCCEC will be $500 for up to 40 participants. Above that, there will be a $10 per participant charge. Jan Chamberlin and  Sue Webster will sit at the registration table. Sue will handle the press releases. She and Larry Silvestri will set a date with Ron Miller for a session on WEFM. Board members were encouraged to attend the Grant Writing Workshop. Grant Contract Update: Open Door Health wanted approval for a different group than originally requested to perform a play. Board approval was granted. The new grant contracts for 2015 will need date changes and the addition of Sue Webster’s name as President. In the bold words regarding the requirement to fill out quarterly reports, change “may” to “will”. Larry Silvestri will make the required changes. Funding Requests Outside of the Grant Cycle Process: Tabled to next meeting when Chris Carter is present since he was the one who requested this as an agenda item. New Business: Larry Silvestri will archive the 2012-2013 grant applications and files to a shelf in City Hall. Board Comments: none The next regular Meeting will be Wednesday, October 8, 2014, at 6:00 P.M. Adjourn: At 8:12 P.M., Ron Miller motioned to adjourn; Larry Silvestri seconded, and all approved. Minutes recorded by Jan Chamberlin