Community Enrichment Corporation

Michigan City Community Enrichment Corporation Mayor’s West Conference Room Regular Meeting Minutes: May 13, 2015 6:00 P.M. Call to Order: The meeting was called to order by President Sue Webster at 6:04 P.M. Roll Call: Present – President Sue Webster, Vice President Ron Miller, Michael McKervey, Jack Elia, George Kazmierczak, Attorney Jennifer Koethe, and Jan Chamberlin. Absent – Secretary/Treasurer Steve Janus, Allan Whitlow, Jack VanEtten, Chris Carter. Quorum was reached. Presentation: A short presentation was given by Dr. Jim Callahan, President, and Tony Englert, Executive Director of St. Anthony Franciscan Alliance. They presented each member with a folder of information about their Foundation. Approval of April 8, 2015 Minutes: One correction was made. “…if any grantee has less than $100 remaining $100 or less remaining, at the end of the grant year, they can keep that money for their agency.” Jan Chamberlin will make the correction to the draft before submitting for filing and publication. George Kazmierczak motioned to accept the minutes as corrected, Jack Elia seconded; all in favor. Jan Chamberlin will submit to the City Clerk’s office for filing, and to Catalyst Marketing for online publication. Claims: Jan Chamberlin--$120.00 for services in April. Ron Miller motioned to accept and pay; Michael McKervey seconded, all in favor. The claims were signed for submission to Harbour Trust for payment. Financial Statement: George Kazmierczak presented the financial report due to the absence of Steve Janus. Prior balance $45,476.76, Total disbursements -$6057.22, the current balance is $39,315.15. The next deposit from Blue Chip is expected in July. Ron Miller motioned to accept the financial report; Michael McKervey seconded, all in favor. Old Business:  Grant Reporting Forms – Sue Webster contacted the following 5 agencies regarding their late reports: o Essence Rare – rectified o Habitat for Humanity – rectified o Hours for Ours – was mailed to old PO Box in error, has now been received and Sue Webster gave it to Jan Chamberlin to go over the numbers and verify its accuracy. o Barker Woods – still outstanding. There has been correspondence between their Director and Sue Webster, but it still has not arrived. Jennifer Koethe will send out a letter, giving them 10 days to comply. o Stepping Stone Shelter – according to their report, they didn’t spend all of their money (in excess of $20,000 left). Jennifer Koethe wrote them a letter requesting return of their excess funds; the Director of Stepping Stone called and said the report was filled out incorrectly by mistake. The Director brought a new report to Jennifer which was only $475 different from the original report. According to Jennifer, after looking at all quarterly reports for the year, there is still a $17,000 miscalculation. On May 11, Jennifer wrote the agency with the following stipulations: return $2,695, re-review all  of their quarterly reports for the year, and provide invoices and receipts for the $17,000 within 21 days. They will be given no more extensions. Failure to do so could jeopardize their grant and future grants. The Executive Director and President of their Board will be asked to come to the next Board Meeting.  Catalyst Marketing – discussion of online applications/contract with Catalyst Marketing o Jennifer Koethe discussed and explained the highlights of the contract and the Board’s responsibilities. Several modifications were suggested. Jennifer will take those to Scott Wills of Catalyst Marketing. o Jennifer, Al Whitlow and Jan Chamberlin were designated to work directly with Catalyst Marketing as they build the website. o Michael McKervey motioned to accept the contract, subject to approval of the modifications, to pay $3,750 for down payment and $510 for annual fees, subject to acceptance of the modifications, and for any 2 Officers to sign the contract upon approval of modifications and agreements. Ron Miller seconded, all in favor. New Business: Shannon Eason, from the Zoo, will be presented their annual check at the August Board Meeting. Board Comments: none th Next Regular Meeting: (NOTE CHANGE OF NIGHT FOR JUNE ONLY) TUESDAY, June 9 , 2015 Motion to Adjourn: President Sue Webster adjourned the meeting at 7:55 p.m. Minutes recorded by: Jan Chamberlin