Community Enrichment Corporation

Michigan City Community Enrichment Corporation Mayor’s West Conference Room Regular Meeting Minutes: June 9, 2015 6:00 P.M. Call to Order: The meeting was called to order by President Sue Webster at 6:08 P.M. Roll Call: Present – President Sue Webster, Vice President Ron Miller, Michael McKervey, Allan Whitlow, Jack VanEtten, Chris Carter, Attorney Jennifer Koethe, and Jan Chamberlin. Absent – Secretary/Treasurer Steve Janus, Jack Elia, George Kazmierczak. Quorum was reached. Grant Reporting Forms Update: Cassandra “Kay” Hill, Director of Stepping Stone and C. Campbell, Board President of Stepping Stone were present to return $2,695.80 of unused funds from last year’s grant cycle. They also have submitted amended quarterly reports, which appear accurate per Board Attorney Jennifer Koethe. The Stepping Stone Representatives explained they have a new accounting system, and have “smoothed out their wrinkles”. They apologized for any misunderstanding on their part, and they understand that in the future they need to double check their accounting when submitting quarterly reports. President Sue Webster commented that all agencies need to be accountable with their reporting. Approval of May 13, 2015 Minutes: Ron Miller motioned to accept the minutes as corrected, Michael McKervey seconded; all in favor. Jan Chamberlin will submit to the City Clerk’s office for filing, and to Catalyst Marketing for online publication. Claims: Jan Chamberlin--$40.00 for services in May. Ron Miller motioned to accept and pay; Al Whitlow seconded, all in favor. The claims were signed for submission to Harbour Trust for payment. Financial Statement: Ron Miller presented the financial report due to the absence of Steve Janus. The current balance is $39,342.66. The next deposit from Blue Chip is expected in July. Ron Miller motioned to accept the financial report; Michael McKervey seconded, all in favor. Old Business:  Catalyst Marketing – discussion of online applications/contract with Catalyst Marketing o Jennifer Koethe submitted the Board’s counter requests to Catalyst Marketing, and reported the results. o Jack VanEtten motioned to accept the contract as amended. Michael McKervey seconded, all in favor. o Al Whitlow motioned to pay the original claim for $3,750 for down payment and an adjusted $590 for annual fees. Ron Miller seconded, all in favor.  Grant Application Discussion: A brief discussion regarding possibly changing how the Board accepts MCAS grant applications occurred, but was tabled until a time when more members are present.  Barker Woods responded to the Board’s request for a 2014-2015 final report; their reports are accurate. New Business: none Board Comments: none Next Regular Meeting - Wednesday, July 8, 2015 at 6:00 p.m. nd Motion to Adjourn: Michael McKervey motioned to adjourn, Ron Miller 2 . President Sue Webster adjourned the meeting at 7:00 p.m. Minutes recorded by: Jan Chamberlin