Community Enrichment Corporation

Michigan City Community Enrichment Corporation Mayor’s West Conference Room Regular Meeting Minutes: September 9, 2015 6:00 P.M. Call to Order: The meeting was called to order by President Sue Webster at 6:10 P.M. Roll Call: Present – President Sue Webster, Vice President Ron Miller, Secretary/Treasurer Steve Janus, George Kazmierczak, Michael McKervey, Jack VanEtten, Jack Elia, Chris Carter, Attorney Jennifer Koethe, and Administrative Assistant Jan Chamberlin. Absent: JoAnn Engquist. Quorum was reached. Approval of August 12, 2015 Minutes: Steve Janus motioned to accept the minutes as presented, Michael McKervey seconded; all in favor. Motion carried. Jan Chamberlin will submit to the City Clerk’s office for filing, and to Catalyst Marketing for online publication. Claims: Jan Chamberlin--$120 for services in August. Ron Miller motioned to approve and pay; Jack VanEtten seconded, all in favor. Motion carried. The claims were signed for submission to Harbour Trust for payment. Financial Statement: Steve Janus presented the Financial Statement. Past balance was $34,600.62. The current balance is $322,769.04. Michael McKervey motioned to approve the financial report; Chris Carter seconded, all in favor. Motion carried. Old Business:  Jan Chamberlin reported on the status of the first quarter grant reporting forms. 2 out of the 45 reports are still missing.  Jan Chamberlin presented an update written by Scott Wills of Catalyst Marketing regarding the status of the online site. Scott emailed that “Development of the application portion, administrative portion, and underlying database has been completed. Testing is in progress. As soon as we are completed with our testing and are comfortable with the application, it will be turned over for Board review and approval prior to going live.” The site will be available to board members so they can test it prior to final approval. Each member will enter a “fake” application in order to become familiar with the site, and to look for any necessary adjustments. Final application due dates will be determined once the site has been tested and is ready for release. Sue Webster commented that the deadline may be a little later this year with no adverse effects since the Board members can begin reading grant applications as soon as they are submitted. A discussion was held on whether there should be a workshop offered for applicants. This might be desired since it is going to be online, and some applicants may need assistance. A decision regarding this will be made at the next board meeting, once members have had a chance to look at the site. New Business:  Board Member Al Whitlow has submitted his resignation. Mayor Meer has appointed JoAnn Engquist to replace Al. JoAnn gave Sue Webster notice she will be attending a family funeral this month, but will be present at the October meeting. Board Comments:  Sue Webster announced that she will be out of town for the November meeting. An alternate date for November’s meeting will be decided upon at the October meeting. th Next Regular Meeting - Wednesday, October 14 at 6:00 p.m. nd Motion to Adjourn: Michael McKervey motioned to adjourn, Jack VanEtten 2 . All in favor. President Sue Webster adjourned the meeting at 6:45 p.m. Minutes recorded by: Jan Chamberlin