Community Enrichment Corporation

Michigan City Community Enrichment Corporation Mayor’s East Conference Room Regular Meeting Minutes: April 13, 2016 at 6:00 P.M. Call to Order: The meeting was called to order by President Sue Webster at 6:10 P.M. Roll Call: Present – President Susan Webster, Secretary/Treasurer Steve Janus, Jack Elia, George Kazmierczak, JoAnn Engquist, Jack VanEtten, Attorney Jennifer Koethe, and Administrative Assistant Jan Chamberlin. Excused: Vice President Ron Miller. Absent: Chris Carter. Quorum was reached. Michael McKervey has resigned. Mayor Meer will appoint a new member. The Board appreciates his assistance during his tenure, especially his knowledge of the homeless in our community. Approval of March 9, 2016 Meeting Minutes: Jack VanEtten motioned to approve the minutes as written. George Kazmierczak seconded. All in favor; Motion carried. Jan Chamberlin will submit the final minutes to the City Clerk’s office for filing, and to Catalyst Marketing for online publication. Claims:  Jan Chamberlin: $225 for services in March. George Kazmierczak motioned to pay, Jack VanEtten seconded; all in favor.  Attorney Jennifer Koethe: $4266.60 for first quarter of this year. George Kazmierczak motioned to pay, JoAnn Engquist seconded; all in favor.  Blue Chip Casino: $2952 for Awards Banquet. George Kazmierczak motioned to pay, Steve Janus seconded; all in favor.  Sue Webster: $37.40 for printing of banquet programs and $47.68 for postage. Steve Janus motioned to pay, Jack VanEtten seconded; all in favor. Financial Statement: Steve Janus reported on the statement of account from Harbour Trust. The past balance was $673,046.31. Cash deposits of $2204.66, Total disbursements of $631,210.22, investment income of $103.46 and investment change of .87. The current balance is $ 44,145.08. JoAnn Engquist motioned to accept the report; Jack VanEtten seconded; all in favor. Attorney Update: MCCEC received an email from a grant recipient that was a “typo”. Jennifer went to speak to him personally. The sender apologized profusely to the Board; no further action will be required. His apology was accepted. Old Business:  Treasurer Update- none  Final Quarterly Reports – Jan Chamberlin reported on several missing reports, and on outstanding unspent monies. Sue Webster has emailed these individuals, explaining that their agreement states all grant money must be spent in the grant year. They were asked to return unused funds.   Online Grant Reporting Forms: Jan will email all 2016-2017 grantees to clarify the deadlines for this year’s online quarterly reporting. She will advise them that there will be no more reminders. Next grant cycle, these dates will be added directly into the Grant Agreements. By-Laws Review: The following changes and corrections will be drafted by Attorney Jennifer Koethe. She will then bring to the Board for approval, followed by submission to the Mayor and Board of Works for their approval:  Article III, Section 2 - George Kazmierczak motioned to stagger the board appointments as follows: 2 each year for mayoral appointments and 2 each year for council appointments. Jack Elia seconded; all in favor.  Article III, Section 4, part a – Jack Elia motioned to replace “independent auditor” with “fiduciary”, and to remove the word auditor from the rest of the section. JoAnn Engquist second; all in favor. Everything in part b will be eliminated.  Article III, Section 5 – George Kazmierczak motioned to change “January” to “April” for elections. JoAnn Engquist seconded; all in favor.  Article V, Section 6 – typographical error. Change “chairman” to “president”  Article VII, Section 1 – George Kazmierczak motioned to change January to August. Michigan City Community to be changed to Michigan City School District. Jack VanEtten seconded; all in favor. New Business: none Board Comments: Debbie Merrill’s (from Harbour Trust) husband, Dr. David Merrill, recently passed away. Sue Webster will send a sympathy card to Debbie from the Board. Banquet Wrap Up-  During the banquet, Jack Elia was made aware of some needs of the grant recipients. He arranged for Blue Chip Casino to donate some items: filing cabinets to the Symphony, pallets of snacks to St. Paul’s Soup Kitchen, various items to the men’s shelter.  A reminder: Board members who wish to bring guests to the Annual Awards Banquet need to make a reservation and pay for that guest.  Jan will compile the online application surveys, filled out by grant recipients, for next month’s meeting. Next Regular Meeting – Wednesday, May 11, 2016 at 6:00 p.m. in the ELC Room (so we can look at the online application and recommend changes/additions to next year’s grant). Motion to Adjourn: Steve Janus motioned to adjourn, Jack VanEtten 2nd. All in favor. President Sue Webster adjourned the meeting at 8:00 P.M. Minutes recorded by: Jan Chamberlin Appendage added per request of Board: 2015-2016 Record of Quarterly Reports on next page.