Community Enrichment Corporation

Michigan City Community Enrichment Corporation EOC Room Regular Meeting Minutes: October 12, 2016, 6:00 p.m. Call to Order: The meeting was called to order by President Sue Webster at 6:04 p.m. Roll Call: Present – President Sue Webster, Vice President Ron Miller, Treasurer/Secretary Steve Janus, George Kazmierczak, Jack Elia, and Attorney Jennifer Koethe were present. Chris Carter, Jack VanEtten, David McCray and JoAnn Engquist were absent. A quorum was reached. Approval of September 14, 2016 Regular Meeting Minutes: Minutes are carried over until next month’s meeting, as there was no quorum to approve them. Claims: Sue Webster $14.43 for reimbursement for an ink cartridge and Attorney Jennifer Koethe for quarterly attorney fees of $2366.67. Steve Janus moved and George Kazmierczak seconded the motion to pay the claims. All in favor. Financial Statement: Steve Janus presented the Financial Statements for August and September. Balance for August 1, 2016 was $37,728.30. Ending Balance for August 31, 2016 was $338,345.12 which reflected funds from Blue Chip Casino. Balance for September 1, 2016 was $338,345.12. Ending Balance for September 30, 2016 was $337,720.83. Ron Miller moved and Jack Elia seconded the motion to approve the Financial Statements. All in favor. New Business: George Kazmierczak made a motion for Sue Webster to resign as President beginning on October 13, 2016 to allow her to serve as the Board’s Administrative Assistant, with Ron Miller to serve as the Board’s new President and Jack Elia to serve as the Board’s new Vice President. Steve Janus seconded the motion. All in favor. Sue Webster will prepare a resolution on behalf of the Board regarding the new election appointments. Old Business: Attendance and participation at the Workshop was a success. Several new organizations, who had not previously submitted grant applications attended and there was a good turn-out from organizations for the workshop. Sue Webster used the YSB’s grant application, quarterly reports and receipts for training during the workshop after a release was obtained from the organization. The information was used to show workshop attendees how to submit the online application, quarterly reports and down load supporting documents. Examples were given to attendees such as how to submit a quarterly report when no funds were used and that no additional quarterly reports are required to be submitted after all funds have been spent. Scott and Kim Wills also attended the workshop and provided suggestions to the Board based upon discussions during the workshop. No approval from the Board was given regarding the suggestions.  There was an update from Sue Webster regarding the status of quarterly reports. LaSalle Boy Scouts had contacted Sue Webster about the process of submitting quarterly reports and she responded by email, however no quarterly report have been received. Jack Elia moved for Attorney Jennifer Koethe to send the LaSalle Boy Scouts a letter outlining their violation of the contract by failing to file quarterly reports and requesting that the grant funds be returned. George Kazmierczak seconded the motion. All in favor. Sue Webster reported that for the September quarterly reports, Dunebrook, Meals on Wheels and the Salvation Army Camp program needed to have their quarterly reports unlocked so that they can submit receipts or clarify the receipts that have been submitted. The Open Door Adolescent Health program has also not submitted a quarterly report for September and an email will be sent by Sue Webster for this program and to clarify the receipts for the Salvation Army Camp program. Festival Players filed their June quarterly report in September and the Young People’s Theatre filed their June quarterly report in September, however they were unable to upload a receipt for approximately $700.00 and the system will be unlocked for them to resubmit it. St. Stans has also corrected their quarterly report. Receipts will need to be submitted for the YSB Teen Court Program. Also, an email was received from Karen Biernacki with a request to unlock the quarter report for Court Appointed Youth Advocate Program, so corrected information could be submitted. The Board’s Tax Returns are due on November 15th as a result of the extensions filed by Rowley Bushue. The Board will discuss accountants after the grant cycle. Attorney Update: Nothing new to report. Additional New Business: Three grant applications have been received. January’s deliberation Board Meeting will be held on January 25, 2017 at 6 p.m. at Blue Chip. Board Comments: None. Next Regular Meeting: November 9, 2016 at 6 p.m. in the Mayor’s West Conference Room. Motion to Adjourn: President Sue Webster adjourned the meeting at 7:38 p.m. Minutes recorded by: Attorney Jennifer Koethe