Community Enrichment Corporation

Michigan City Community Enrichment Corporation Michigan City Council Chambers Regular Meeting Minutes: March 8, 2017, 6:00 p.m. Call to Order: The meeting was called to order by President Ron Miller at 6:05 p.m. Roll Call: Present – President Ron Miller, Vice President Jack Elia, Secretary/Treasurer Steve Janus, George Kazmierczak, Jo Ann Engquist, Jack Van Etten, David McCray, Chris Carter and Sue Webster. Attorney Jennifer Koethe was also present. Quorum was met. Approval of February 8, 2017 Regular Meeting Minutes: Jo Ann Engquist moved that Minutes be approved as read. Jack Van Etten seconded the motion. All in favor. Motion passes. Claims: One claim was submitted. Steve Janus read the claim: Sue Webster for $450.00 for administrative duties and $64.83 for postage of Grant Contracts and letters for a total of $514.83 David McCray made a motion to approve the claim, seconded by Jack Van Etten. All in favor. Motion passes. Financial Statement: Steve Janus presented the Financial Statement for February 2017. Starting Balance for February 1, 2017 was $690,927.14. Ending Balance for February 28, 2017 was $690,413.16. Jo Ann Engquist moved to accept the Financial Statement as read, Jack Van Etten seconded. All in favor. Motion passes. Salvation Army Presentation: Lt. Kerry Bartsch of the Salvation Army attended the Board Meeting at the request of the Board Members. Discussions included the importance of submitting correct Quarterly Report Forms. New employees will be submitting the reports and none of the present employees had any experience with submitting the correct documents. Six Grants were awarded to the Salvation Army during the 2016/2017 Grant Cycle. The reports were projected on the screen so that the Board Members and Lt. Bartsch could discuss four of the reports for the incorrect expenses or documents submitted. Steve Janus made a motion to reopen the Quarterly Reports so that the errors could be corrected. Seconded by David McCray. Lt. Bartsch will have until April 15, 2017 to correct all reports. All in favor. Motion passes. Attorney Update: Attorney Koethe reported that LDA report was prepared by Sue Webster and that Attorney Koethe reviewed the report, made corrections and that it was submitted in a timely manner. The Amended Grant Award Contract’s for the North Central Community Action Agency and Catholic Charities Diocese of Gary for the Wheelchair Ramp and Vision Screening programs were mailed out and returned for the grant awards to be transferred over after April 1, 2017 when the programs change hands from one organization to the other. New Business: Several agencies notified Board Members regarding why they did not receive Grant Awards. They were told of the grant ranking process and that we received just over two million dollars requested in the grant applications. Once we award the $650,000, the amount we have to award we cannot award any additional funds. They were told to watch for our next grant cycle which will available in late September 2017 and we hope that they will apply for those grant funds. Old Business: The Third Quarterly Report Forms were discussed by the Board Members. Two agencies have not submitted their December 2016 Quarterly Reports, Northwest Paddling Association and St. Stanislaus Kostka School. March 30th is the deadline for this Grant Cycles’ Reporting Forms. We will have a detailed wrap up of all the Grant Reporting Forms at the next Board Meeting. Banquet details were discussed for the March 22nd Awards Banquet. The discussion included members of the public who do not receive grants from us but would like to attend to hear about the organizations that did receive grants from us. This will be decided in the future as the requests are presented to us and that these Banquet attendees will be charged a fee to cover the cost of the dinners. BOARD COMMENTS: Board Member David McCray announced that he has a new job and will be working on Wednesday evenings. He may be missing some future meetings however will be able to attend as many as possible depending on special scheduling thru his employer. Board Member Jo Ann Engquist stated that she will not be able to attend our April 2017 Board Meeting. The Site Visits were to be discussed at that meeting so she said she could put some ideas on paper and have them read at the April Meeting during the discussion. The Board discussed not having an April Meeting. Jack Van Etten moved, seconded by Jack Elia to cancel the April 12th Meeting. All in favor. Motion passes. Next Regular Meeting: May 10th, 2017 at 6:00 pm in the Mayor’s Conference Room. Adjournment: Meeting adjourned at 7:45 pm. Minutes recorded by: Sue Webster