Community Enrichment Corporation

Michigan City Community Enrichment Corporation Michigan City Planning Department Conference Room Regular Meeting Minutes: June 14, 2017, 6:00 p.m. Call to Order: The meeting was called to order by President Ron Miller at 6:10 p.m. Roll Call: Present – President Ron Miller, Vice President Jack Elia, Secretary/Treasurer Steve Janus, George Kazmierczak, Jo Ann Engquist, Jack Van Etten, Chris Carter and Sue Webster. David McCray was absent. Attorney Jennifer Koethe was also present. Quorum was met. May 10th Board Meeting was not held due to lack of Quorum. Present in the Mayor’s Conference Room until 6:25 were President Ron Miller, George Kazmierczak, Jo Ann Engquist, Sue Webster and Attorney Jennifer Koethe. Election of Officers: George Kazmierczak moved that we keep the same slate of officers. Jack Van Etten seconded. All in favor, motion carries. Next Election of Officers will be at the April 2018 Board Meeting. Approval of March 8, 2017 Regular Meeting Minutes: Jo Ann Engquist requested a correction be made that in the Board Comments she did not request the April Board Meeting not be held. She requested that since she could not attend the April Board Meeting that she could provide some ideas regarding the Site Visits for the Board to discuss at the meeting. The Board discussed not having an April Meeting. Jack Van Etten moved, seconded by Jack Elia to cancel the April 12th Meeting. All in favor, Motion passes. Jack Elia motioned the Minutes be approved as corrected, George Kazmierczak seconded. All in favor. Motion passes. Claims: Five claims were submitted. Steve Janus read the claims: Jennifer Koethe, Legal Services Provided for First Quarter, 2017 totaling $3,033.33, Catalyst Marketing Innovations Annual Web Site Hosting and Annual SSL Certificate and Installation totaling $510.00, Sue Webster for $250.00 for administrative duties dated May 10, 2017, $110.00 for administrative duties dated June 14, 2017 and Sue Webster, $66.40 for March Banquet Program and Hello Badges for Banquet at Office Max on March 19, 2017. Steve made a motion to approve all claims, seconded by Jack Elia. All in favor. Motion passes. Steve mentioned that we had not received a statement from Blue Chip Casino Hotel and Spa for our March Banquet. Jack Elia will check on it. Financial Statement: Steve Janus presented the Financial Statements for March, April and May, 2017. Starting Balance for March 1, 2017 was $690,413.16. Starting Balance for April 1, 2017 was $29,958.68. Starting Balance for May 1, 2017 was $29,616.73. Ending Balance for May 31, 2017 was $33,222.49. A deposit of $3,640.00 from St. Stanislaus Foundation for unspent funds was made on May 1, 2017. Jo Ann Engquist moved to accept the Financial Statements as read, Jack Van Etten seconded. All in favor. Motion passes. Attorney Update: Attorney Koethe reported that she had no update at this time. New Business: None Old Business: Site visits were discussed by Jo Ann Engquist and the Board, especially organizations offering Summer Camp Programs. Chris Carter also expressed interest in participating in Site Visits. It was discussed that two Board Members would go to each Site Visit. If Chris Carter cannot go with Jo Ann, Sue Webster volunteered to go. Since it would be difficult to arrange Site Visits and set up a protocol at this time no further action was taken by the Board. The Quarterly Report Forms were discussed by the Boards Members. Three agencies have not submitted their final Quarterly Report, Northwest Paddling Association, The Southern Shore Art Association and St. Stanislaus Kostka School. Attorney Koethe will contact the Northwest Paddling Association regarding the return of the $2,000.00 awarded to them in last year’s grant cycle. They have not filed their December or March Quarterly Reports. The June and September reports were filed showing zero expenses spent. St. Stanislaus filed Quarterly Reports showing $210.00 of the award had been spent in the September and December reports. They returned $3640.00 to the MCCEC they had not spent. Attorney Koethe will contact them regarding the additional outstanding funds. Sue presented copies of emails to the Board Members concerning the problems the SSAA is going thru due to all Board Members except one resigning in early May, a new Board was elected on May 11th and they haven’t had enough time to go thru the paperwork from the previous Board and what is outstanding from the March Quarterly Report and will then also submit the June Report in June. Jack Van Etten moved that the organizations will be given until June 30th, 2017 for submitting the proper documents or we will request the return of the outstanding funds. Jack Elia seconded. All in favor, motion passes. BOARD COMMENTS: The Board discussed revising the Grant Application if needed and the need for the Grant Application Workshop in October again this year. We will discuss these further at the July Meeting. Next Regular Meeting: July 12, 2017 at 6:00 pm in the Mayor’s Conference Room. Adjournment: George Kazmierczak moved to adjourn, seconded by Steve Janus. Meeting adjourned at 7:20 pm. Minutes recorded by: Sue Webster