Community Enrichment Corporation

Michigan City Community Enrichment Corporation Mayor's Conference Room — Michigan City, City Hall Regular Meeting Minutes March 14, 2018 Call to Order: The meeting was called to order by President Ron Miller at 6:03 p.m. Roll Call: Present — President Ron Miller, Secretary/Treasurer Steve Janus, Jack Van Etten, Jo Ann Engquist, George Kazmierczak and Sue Webster. Chris Carter, David McCray, and Jack Elia were absent. Attorney Jennifer Koethe was not present. A quorum was reached. Approval of Minutes: Jo Ann Engquist moved to approve the February 14, 2018 Minutes as read. Steve Janus seconded, George Kazmierczak abstained. All in favor, Motion carries. Financial Statement: Steve Janus presented the Financial Statement. Past balance was $667,273.33. Disbursements totaled $642.64. Investment Income totaled $806.11. Current balance is $667,415.07. George Kazmierczak moved to approve the Financial Statement. Sue Webster seconded. All in favor. Motion carries. Claims: Steve Janus presented the Administrative Assistant Susan Webster's claim for $340.00, and postage claims of $58.84. Sue Webster commented that included in the invoice was the LDA Report which takes many hours to complete. The $58.84 postage claim was the postage cost of mailing out the Grant Contracts and other information for this year’s Grant Awards. The Board discussed the possibility of hand delivering the local contracts in person next year with each Board Member taking several of the organizations contracts to them. The Board will discuss this in more detail before next February. Jack Van Etten moved to pay the claims. Jo Ann Engquist seconded. All in favor. Motion carries. Attorney Update: Attorney Koethe was unable to attend the meeting. Sue Webster advised the Board that she has been in contact with Attorney Koethe about a matter and Ms. Koethe will discuss this with the Board at the April Board Meeting. New Business: Sue Webster distributed copies of a press release sent to her by the Open Door Adolescent Health Center for publication in the Michigan City High School newspaper. The Board approved the request with a minor change and suggested a couple of other additions. Sue Webster will follow up with Ms. Briggs with the approval to submit it. The Board discussed the closing of an agency that has received a grant award from the MCCEC in past years however this year their grant request was not awarded. One other agency that did receive a grant from us had sent out a newsletter in February that due to funding cutbacks at the federal and state levels they will be creative and responsible in maintaining the quality of their services. Old Business: The Awards Banquet on March27th was briefly updated and the Board is ready and happy to be able to distribute the award checks to the organizations that evening at the Blue Chip Casino Stardust Event Center. The Grant Reporting Forms deadline for the final Grant Report due for the 2017-2018 grant cycle is March 31st. This past month we received a check for $3,000 requested by the Board at last month’s Board Meeting from one agency for not filing the Quarterly Reports in a timely manner. Board Comments: Sue Webster presented to the Board many thank you notes we received from organizations for awarding them a grant in this grant cycle. The Board also discussed the possibility of staggering payments for the grant awards distributed throughout the year instead of all of the award given at one time. This will be discussed further by the Board later in the year. Next Board Meeting: Wednesday, April 11, 2018 at 6:00 p.m. Meeting will be held in a meeting room at the Michigan City, City Hall. Adjournment: Meeting adjourned at 6:50 pm.