Community Enrichment Corporation

Michigan City Community Enrichment Corporation Mayor's Conference Room — Michigan City, City Hall Regular Meeting Minutes May 9, 2018 Call to Order: The meeting was called to order by President Ron Miller at 6:06 p.m. Roll Call: Present — President Ron Miller, Jack Van Etten, George Kazmierczak, Jo Ann Engquist and Sue Webster. Vice-President Jack Elia Secretary/Treasurer Steve Janus. David McCray and Chris Carter were absent. Attorney Jennifer Koethe was also present. A quorum was reached. Approval of Minutes: Jo Ann Engquist abstained on approving the Minutes for the April 11, 2018 since she did not attend the meeting. The Minutes will need to be approved at the June 2018 Board Meeting. Financial Statement: George Kazmierczak presented the Financial Statement. Past balance was $31,477.16. Disbursements totaled $6901.44 Administrative Expences totaled $540.00. Current balance is $24,539.00. Jo Ann Engquist moved to approve the Financial Statement. Sue Webster seconded. All in favor. Motion carries. Claims: Ron Miller presented Administrative Assistant Susan Webster's claim for $60.00. George Kazmierczak moved to pay the claim. Jo Ann Engquist seconded. All in favor. Motion carries. Attorney Update: Attorney Koethe contacted Harbour Trust regarding the March 2018 Financial Statement which had mislabeled two disbursements to Sue Webster as small gifts, instead of office supplies along with the administrative expenses. The small gifts items were corrected to read Office Supplies and a new March 2018 Harbour Trust Financial Statement was issued to us. At this point the Board discussed inviting a representative of Harbour Trust to attend an upcoming Board Meeting. The Board has many concerns regarding the services provided to us by Harbour Trust. Attorney Koethe contacted the Samaritan Center regarding the March 2018 Quarterly Report which had not been filed. They had an outstanding balance of $350.00 that needed to either be submitted or the unspent grant award be returned to the MCCEC Board. The Quarterly Report was submitted but lacked some needed information and was unlocked to correct. As of this date the report had not been re-submitted. Additionally, the Salvation Army was also contacted by Attorney Koethe regarding the Men’s Shelter March 2018 Quarterly Report. The Report had included expenses that were not listed as allowable expenses under the grant contract. Jessica O’Brien contacted the MCCEC Board by email regarding what items needed to be addressed. The email was forwarded to Attorney Koethe. The report has not been re-submitted as of this date. New Business: Ron Miller discussed the possibility of moving the MCCEC Board Meeting to 5:00 instead of 6:00 on the 2nd Wednesday of the month. The Board has met twice this year at 5:00 due to scheduling conflicts and the meetings were well attended. Administrative Assistant Sue Webster will email the four Board Members not in attendance to see if they would be available for 5:00 pm for the June 13th Board Meeting. Old Business: Each Board member and Attorney Koethe received a letter from the Dunes Art Foundation at our April Board Meeting regarding the denial of their grant applications. Ron Miller sent a letter to the Dunes Art Foundation correcting information in the letter that was sent to the Board. Board Comments: George Kazmierczak reported to the Board that several people have mentioned to him in the past several weeks what good work this Board accomplishes in helping our community. Next Board Meeting: Wednesday, June 13, 2018 at 5:00 p.m. Meeting will be held in a meeting room at the Michigan City, City Hall. Adjournment: Jack Van Etten moved to adjourn the meeting, seconded by Jo Ann Engquist. All in favor. Meeting adjourned at 6:25 p.m.