Community Enrichment Corporation

Michigan City Community Enrichment Corporation Mayor’s Conferance Room, City Hall Regular Meeting Minutes August 8 , 2018 Call to Order: The meeting was called to order by Vice President George Kazmierczak at 5:03 p.m. Roll Call: Present — Vice President George Kazmierczak, Secretary/Treasurer Steve Janus, Jack Van Etten, Jo Ann Engquist, Chris Carter and Sue Webster. President Ron Miller and David McCray were absent. Attorney Jennifer Koethe was also present. A quorum was reached. Washington Park Zoo Director Jamie Huss was our guest and presented a yearly wrap up of the Zoo’s accomplishments. As of July 31st the Zoo has had 67, 210 visitors. The total for 2017 was 100,122. The Grant Award from last year was used to construct a natural planted Fallow Deer Exhibit, along with a multi purpose barn. The previous unused hillside allows visitors to view the ten Fallow Deers as they graze on the wooded hillside. The barn will provide the deer a home in bad weather and a hay storage area for the Zoo collection. Another large project they are working on is the 1937 Rotary Castle Renovations. The ribbon cutting for the Castle will be in the spring of 2009. Next year will also bring improvements to double the space for the Big Cats area which is what this year’s grant award will be used for. The Expansion will include an outside den area and nose to nose encounters through safety windows. The zoo provides feedback on their facebook and web page and always strive to improve visits to the zoo. The zoo has a wish list for items needed and when they receive too many items or things they can’t use they share them with the Humane Society and other not for profits that can use the items. Approval of Minutes: Board Member Jo Ann Engquist moved to accept the July 11, 2018 Board Meeting Minutes as read, seconded by Jack Van Etten. All in favor. Motion passes. Financial Statement: Secretary/Treasurer Steve Janus presented the July Harbour Trust Financial Statement. Previous beginning balance was $24,488.28. Disbursements totaled $50.00 for Administrative Expences, $510,00 to Catalyst Marketing, Attorney Fees of $1,866.66 to Jennifer Koethe and $240.00 for Susan Webster as Administrative Assistant. Two deposits were made, $3,680.87 from the Salvation Army from a Grant Award and a deposit from the Blue Chip for $373,236.27. Total Investment Income was $33.62. Current balance is $399,848.71. Sue Webster moved to accept the Financial Statement. Jo Ann Enquist seconded. All in favor. Motion carries. Claims: George Kazmierczak presented three invoices for payment. Administrative Assistant Susan Webster's Invoice for $170.00. Jack Van Etten moved to pay the claim. Steve Janus seconded. All in favor. Motion carries. Also presented was General Insurance claim for $315.00. Steve Janus moved to pay the claim, seconded by Jo Ann Engquist. All in favor. Motion carries. Attorney Update: Attorney Koethe discussed the storage of our files regarding our grant applications and quarterly reports. Space was freed up by deleting some unnecessary files. We have used a third of our storage space. We will review this storage capacity issue in May or June of every year. Ms. Koethe also reported that the new contract from Dunebrook has been received for the change in their program name for the grant awarded to them in March of 2018. New Business: Dates for this year’s grant cycle was discussed and will be set at our September 12th Board Meeting. The Board also discussed asking President Ron Miller to contact Mayor Ron Meer to see whether Mayor Meer has had time to discuss a representative from the Blue Chip to be appointed to serve on our Board. We want the new Board Member to be involved with our new grant cycle when it begins this fall. Old Business: One Quarterly Report from the First Quarter has not yet been received. The organization is the Friends of Barker Civic Center. The Board discussed two Quarterly Reports which are still open to correct erros when submitted. The Board further discussed the report submitted by Trinity Episcopal Church and only the furnace repair will be accepted from their submitted report. The Salvation Army grant award #172 for the Men’s Shelter Quarterly Report for March 31, 2018 was reopened for the 3rd time for corrections for an unauthorized receipt for a Michigan City Water and Sanitation bill for July 2017. The issue will need to be addressed and Sue Webster will contact both agencies. Board Comments: Board Member Jo Ann Engquist attended the National Summer Learning Day program presented by the Safe Harbor S.T.E.A.M. Camp. She said it was a wonderful event and got to see first hand their programs. Next Board Meeting: Wednesday, September 12, 2018 at 5:00 p.m. Meeting will be held in the Mayor’s Conference Room. Adjournment: Meeting adjourned at 6:35 p.m.