Community Enrichment Corporation

Michigan City Community Enrichment Corporation Mayor’s Conferance Room, City Hall Regular Meeting Minutes September 12 , 2018 Call to Order: The meeting was called to order by President Ron Miller at 5:03 p.m. Roll Call: Present — President Ron Miller, Vice President George Kazmierczak, Secretary/Treasurer Steve Janus, Jack Van Etten, Jo Ann Engquist, and Sue Webster. Chris Carter and David McCray were absent. Attorney Jennifer Koethe was also present. A quorum was reached. Two representatives from the Arise & Shine Breakfast Ministry’s, Inc., Alisa and James Simmons, appeared at the Board Meeting and requested to be put on the next meeting agenda to discuss their grant award. President Ron Miller told them yes they could appear at the next Board Meeting scheduled for October 10th at 5:00 pm. Approval of Minutes: Sue Webster stated that she left off the day of the month at the top of page 1 for the August 10th Board Meeting Minutes. Board Member Steve Janus moved to accept the August 10th, 2018 Board Meeting Minutes with the date corrected, seconded by Jack Van Etten. All in favor. Motion passes. Financial Statement: Secretary/Treasurer Steve Janus presented the August Harbour Trust Financial Statement. Previous beginning balance was $399,848.71. Disbursements totaled $83.30 for Administrative Expenses, $315.00 to General Insurance Services, Inc. and $170.00 for Susan Webster as Administrative Assistant. Income Investment totaled $163.01. Current balance is $299,245.84. George Kazmierczak moved to accept the Financial Statement. Jack Van Etten seconded. All in favor. Motion carries. Claims: One invoice was presented for payment. Administrative Assistant Susan Webster's Invoice for $170.00. George Kazmierczak moved to pay the claim, Jack Van Etten seconded. All in favor. Motion carries. Attorney Update: Attorney Koethe had no Board business to discuss however she notified the Board that she would be resigning her position as of October 1st, 2018. She will be moving out of state in the very near future. The Board members stated what an excellent attorney she has been for us. We will miss her and wish her the best in her future endeavors. Sue Webster will place an advertisement in the local newspaper for her replacement. New Business: Dates for this year’s grant cycle were discussed and set as follows: The 2019-2020 Grant Applications will be available on line on September 24th, the deadline for submitting grants will be November 21st at 11:59 pm and a Grant Writing Workshop will be presented to the public on October 23rd from 5:30 – 7:30 pm. Press Releases will be submitted to the local newspapers and radio stations. Old Business: The Quarterly Report from the First Quarter has not yet been received from the Friends of Barker Civic Center. The Board discussed two Quarterly Reports which are still open to correct errors when originally submitted. The Board further discussed the report for Trinity Episcopal Church. They have previously submitted purchases that were not accepted since they were for items not included in their Grant Application. They requested by email two projects they hope to be accepted. The Board members discussed them and one was not accepted but one for repairing a wall that was water damaged may be if it is in the Food Pantry area. The Salvation Army grant award #172 for the Men’s Shelter Quarterly Report for March 31, 2018 was reopened for the 4th time for corrections for Michigan City Water and Sanitation bills of July, August and September of 2017 which need to be prorated for only the percentage used for the Homeless Shelter. The issue will need to be addressed and Sue Webster will contact both agencies. Board Comments: Board Member Jo Ann Engquist said she would like to make the grant applications we will be receiving for the new grant cycle easier to rank. She will compose the changes she would like to suggest in an email to send to Administrative Assistant Sue Webster who will forward them to the Board Members. The Board will table this matter until the October Board Meeting to discuss at that time. Next Board Meeting: Wednesday, October 10, 2018 at 5:00 p.m. Meeting will be held in the Mayor’s Conference Room. Adjournment: Meeting adjourned at 6:10 p.m.