Community Enrichment Corporation

Michigan City Community Enrichment Corporation Mayor’s Conferance Room, City Hall Regular Meeting Minutes November 14, 2018 Call to Order: The meeting was called to order by President Ron Miller at 5:05 p.m. Roll Call: Present — President Ron Miller, Vice President George Kazmierczak, Chris Carter, Jo Ann Engquist, David McCray and Sue Webster. Secretary/Treasurer Steve Janus and Jack Van Etten were absent. A quorum was reached. Members of the public in attendance were Vince Kisala and Nick Moreno. Approval of Minutes: George Kazmierczak abstained from voting on the October 10, 2018 Minutes since he was not in attendance. Board Member Jo Ann Engquist moved to accept the October Board Meeting Minutes as read, seconded by Ron Miller. All in favor. Motion passes. Financial Statement: With the absence of Treasurer Steve Janus, George Kazmierczak presented the September Harbour Trust Financial Statement which had not been received prior to our October Board Meeting. Beginning balance was $299,245.84, dispursements included $170.00 for Administrative Assistant Susan Webster and $62.34 for Administrative Expenses for Harbour Trust, Investment Expenses totaled $338.75, Investment Change was -$97.67 for an ending balance of $299,254.58. The October Harbour Trust Financial Statement was also presented. Beginning Balance was $299,254.58, Cash Deposits was $541.01 which was a check from Salvation Army to correct expenses they included in a Quarterly Report which was not eligible to be included in the report, Payments included $300.00 Administrative Assistant invoice to Susan Webster, $157.50 reimbursement to Susan Webster for Board Attorney ad in the News-Dispatch, $1,800.00 for legal services to Board Attorney Jennifer Koethe, and $62.35 to Harbour Trust for Administrative Expenses, Investment Income was $160.46, Investment Change was $13.07. Ending Balance was $297,649.27. Claims: Two invoices were presented for payment by Administrative Assistant Susan Webster. The October Invoice for $280.00 and Meijer for $20.32 for an ink cartridge. Attorney Jennifer Koethe presented an Invoice for $100.00. George Kazmierczak moved to accept and pay, Chris Carter seconded. All in favor. Motion carries. Attorney Update: A Special Meeting was held on Tuesday, October 23rd to interview two candidates for the position of Board Attorney. The Board Members present reported to the Board at this meeting as to what was discussed during the interviews with Attorneys Larry Arness and Mary Lake. Those present felt that both were exceptional attorneys. It was discussed in great detail what each attorney would bring to the Board. George Kamierczak made a motion that Lake be retained as our new Board Attorney and that the Board Members be polled to vote aye or nay for her, seconded by Ron Miller. The results were George Kazmierczak, Chris Carter, David McCray, Ron Miller and Sue Webster all voting aye. Jo Ann Engquist voted nay. Motion passes that Mary Lake be offered the position. Sue Webster will notify her. Ron Miller will send a letter to Attorney Arness thanking him for his interest in our Board and that we would keep his resume on file if the position would become available at a future date. New Business: Eight grant applications have been submitted and many have been started and are in different stages of completion. Administrative Assistant Susan Webster discussed with the Board that last year she reviewed the submitted documents which include the current and prior year Financial Statements, The Board of Directors, the Board Grant Approval, the Exemption in Force Statement and the IRS Determination Letter and made any comments she thought would help the Board, and also made comments if there had been any issues with the filing of their Quarterly Reports. The Board said they would like for her to do that this year also. The Comments do not include anything regarding the Narrative Statements. Jo Ann Engquist provided to each Board Member information she prepared to assist them in ranking the grant applications for our January Board Meeting. The Board Members reviewed them and thanked Jo Ann for preparing the ideas. Old Business: The Grant Writing Workshop was presented to the public on October 23rd. Approximately 36 were in attendance and over an hour spent on answering questions that were answered by Sue, Jo Ann and Ron. The majority of questions were regarding the IRS Determination Letter updated every year. The only Quarterly Report discussed by the Board was the Friends of Barker Civic Center. After discussing the Invoice submitted in the June report which was submitted in October George Kazmierczak made a motion to invite the Director to our December Board Meeting to discuss the importance of submitting the Quarterly Reports correctly and on time. Seconded by Jo Ann Engquist. All in favor, motion passes. Any further discussion will be tabled until our December Board Meeting. Board Comments: Ron Miller thanked the Board Members for their dedication to the Board and we all know we will have a lot of interesting reading of the grants that are applied for and it will take a great deal of time to go thru them. We all appreciate the chance to help our local not for profits. Next Board Meeting: Wednesday, December 12, 2018 at 5:00 pm Mayor’s Conference Room. Adjournment: Meeting adjourned at 6:18 p.m.