Community Enrichment Corporation

Michigan City Community Enrichment Corporation Mayor’s Conferance Room, City Hall Regular Meeting Minutes December 12, 2018 Call to Order: The meeting was called to order by President Ron Miller at 5:09 p.m. Roll Call: Present — President Ron Miller, Vice President George Kazmierczak, Secretary/Treasurer Steve Janus, Chris Carter, Jo Ann Engquist, Jack Van Etten and Sue Webster. David McCray and Bret Cox were absent. Also in attendance was Board Attorney Mary Lake. A quorum was reached. Emily Reth Director of the Barker Mansion and Civic Center, was present to discuss the Quarterly Reports for her organization for the $2,000 grant award presented to them on March 27, 2018. A Quarterly Report was submitted by her in October 2018 including a receipt dated October 2017 from Alick’s Home Medical. The MCCEC Board explained to her that this receipt cannot be accepted as the monies were spent before the grant was awarded. Ms. Reth did not have a copy of the MCCEC Grant Contract and was provided a copy at the meeting. She will discuss the grant award with the former Barker Mansion director and see what invoices covering the Handicap Accessibility Improvements requested on their grant application may be applied to our MCCEC Quarterly Reports. Ms. Reth will contact Sue Webster when she has something to report. Approval of Minutes: Steve Janus and Jack Van Etten abstained from voting on the Approval of Minutes as they were absent from the November Meeting. Board Member Jo Ann Engquist moved to accept the November 14th Board Meeting Minutes as read, seconded by Chris Carter. All in favor. Motion passes. Financial Statement: Treasurer Steve Janus presented the November Harbour Trust Statement of Account. Beginning balance was $297,649.27. Dispursements included $260.00 for Administrative Assistant Susan Webster and $62.01 for Administrative Expenses for Harbour Trust, Investment Expenses totaled $400.95, Investment Change was $29.28 for an ending balance of $297,617.17. Claims: One Invoice was presented for payment by Administrative Assistant Susan Webster for $260.00. George Kazmierczak moved to accept and pay, seconded by Chris Carter. All in favor, motion carries. Attorney Update: The MCCEC Board welcomed Mary Lake as the new Board Attorney. Mary asked several questions regarding the upcoming grant cycle, quarterly reports and other responsibilities of the Board. She stated that she is looking forward to her position as our Attorney. New Business: Administrative Assistant Susan Webster discussed the request of a grant recipient who asked that we change the name of an employee as the contact name regarding the last two Quarterly Reports for the current grant cycle. With our on line program If the name is changed we will lose information related to that persons name in the grant application. The Board discussed and decided that we needed the organization to file the remaining Quarterly Reports in the original contact name. Susan Webster will contact the organization and let them know of our decision. The Board also discussed the location of the January Board Meeting and President Ron Miller will contact Board Member Bret Cox to reserve a meeting room at the Blue Chip if possible. Old Business: There were no issues to discuss regarding Quarterly Reports for the current grant cycle. The Third Quarterly Reports are due December 31st. . The Board members discussed reading and ranking of the current grant applications prior to our January Board Meeting. The discussion included the dates of the IRS Determination Letters submitted and the issues some of the organizations had with that. The deadline for ranking is January 4th so Administrative Assistant Susan Webster can prepare the spreadsheet for the Board Rankings. Board Comments: Chris Carter asked about Harbour Trust and if we would be inviting them to a future Board Meeting for any updates on our account with them. Stephanie Oberlie and John Weithers appeared at our July 2018 Board Meeting to answer any questions or concerns we have and we had decided to invite them to attend a Board Meeting every year. Next Board Meeting: Wednesday, January 9th, 2019 at 5:00 pm. Adjournment: Motion made by George Kazmierczak to adjourn meeting at 6:01 p.m. Seconded by Steve Janus, all in favor.