Housing Authority Board of Commissioners

MINUTES OF THE REGULAR MEETING OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF MICHIGAN CITY, INDIANA, HELD ON MONDAY, AUGUST 17, 2015 The Commissioners of the Housing Authority of the City of Michigan City, Indiana held a regular board meeting on Monday, August 17, 2015 at 4:30 p.m. The meeting was held at the Michigan City Housing Authority, 621 East Michigan Boulevard, Michigan City, Indiana 46360 and began at approximately 4:35 p.m. Commissioners who attended the meeting included Chairperson Carla Mock, Vice Chairperson Yolanda Thomas-Davis, Commissioner Eddie Wilson, Commissioner Virginia Keating, Commissioner William Fine, Commissioner Colleen Babb, and Commissioner Lester Norvell. Housing Authority Attorney Nelson Pichardo attended this meeting. Public in attendance included ALCO Representative Andre Steele. Personnel who attended the meeting included Executive Director Norma Thomas and Recording Secretary Robin Fly. APPROVAL OF MINUTES: July 20, 2015 Annual Board Meeting Minutes Chairperson Mock called for approval of minutes dated July 20, 2015. Commissioner Keating motioned approval of the minutes as presented to the Board. Commissioner Wilson seconded the motion. CARRIED July 27, 2015 Special Board Meeting Minutes Chairperson Mock called for approval of the minutes dated July 27, 2015. Commissioner Keating motioned approval of the minutes as presented to the Board. Vice Chairperson Davis seconded the motion. CARRIED APPROVAL OF MANAGEMENT REPORTS: Chairperson Mock called for approval of the management reports as presented to the Board. In reference to the Occupancy Report Vice Chairperson Davis asked about the availability of 2 units for occupancy in July with one of those units housed through the Area Homeless Shelter. Executive Director Thomas said that the Housing Authority has an agreement with the Homeless Shelter to house a certain percentage of homeless individuals from the shelter each year. With no further questions regarding the reports, Commissioner Wilson motioned approval of the management reports as presented to the Board. Commissioner Babb seconded the motion. CARRIED  2 COMMITTEE REPORTS: Chairperson Mock called for discussion of committee reports. She said that there were no reports to present to the Board. She explained to the Board that she had not made any changes and asked the Board to meet according to present committee assignments until changes are made. She asked that the commissioners email or text her regarding the committees they would like to serve. ` OLD BUSINESS Fiscal Year 2016 Budget Chairperson Mock called for approval of the fiscal year 2016 operating budget. Executive Director Thomas stated that she spoke with the previous executive director who provided very helpful assistance in developing the budget. With no discussion, Vice Chairperson Davis motioned approval of the fiscal year 2016 operating budget as presented to the Board. Commissioner Keating seconded the motion. RESOLUTION NUMBER 2015-23 A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF MICHIGAN CITY, INDIANA TO APPROVE FISCAL YEAR 2016 OPERATING BUDGET(S). AYES NAYS Carla Mock Yolanda Thomas Davis Eddie Wilson Virginia Keating William Fine Colleen Babb Lester Norvell CARRIED NEW BUSINESS Teamsters Local Union No. 135 Chairperson Mock called for discussion of the Teamsters Local Union No. 135. Executive Director Thomas explained to the Board that the union maintenance workers are asking to reinstate the 40-hour work week. She said that although their request is not doable, there are other options to consider. The Master Maintenance was previously taken out the contract, and  3 according to Executive Director Thomas, she would like to reinstate the correct hourly wage for the Master Maintenance II which is $18.50. Chairperson Mock asked the Personnel and Policy Committee to contact Executive Director Thomas and establish dates to meet with the union. She also asked Executive Director Thomas when the deadline for submission of information toward the contract exists, and Executive Director Thomas stated toward end of September 2015. APPROVAL OF BILLS: PUBLIC COMMENTS: ADJOURNMENT: Chairperson Mock called for adjournment of the meeting. Vice Chairperson Davis motioned for adjournment of the meeting. Commissioner Norvell seconded the motion to adjourn the meeting. The meeting adjourned approximately at 4:45 p.m. ______________________________________ Carla Mock, Chairperson __________________________________________ Norma Thomas, Executive Director ATTEST:  RESOLUTION NUMBER 2015-23 A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF MICHIGAN CITY, INDIANA TO APPROVE FISCAL YEAR 2016 OPERATING BUDGET(S). WHEREAS, the Housing Authority submits a budget to HUD for approval on a yearly basis, and WHEREAS, the Housing Authority fiscal year starts at the beginning of October and ends last day of September, and WHEREAS, a draft of operating budget estimates are presented to the Board for review and approval. NOW THEREFORE BE IT RESOLVED that the Board of Commissioners of the Housing Authority of the City of Michigan City, Indiana approved Fiscal Year 2016 Operating Budget. Adopted this 17th day of August 2015. Resolution moved by: Vice Chairperson Yolanda Thomas-Davis Resolution seconded by: Commissioner Virginia Keating _____________________________________ Carla Mock, MCHA Chairperson ATTEST: