Housing Authority Board of Commissioners

MINUTES OF THE REGULAR MEETING OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF MICHIGAN CITY, INDIANA, HELD ON MONDAY, JUNE 20, 2016 The Commissioners of the Housing Authority of the City of Michigan City, Indiana held a regular board meeting on Monday, June 20, 2016 at 4:30 p.m. The meeting was held at the Michigan City Housing Authority, 621 East Michigan Boulevard, Michigan City, Indiana 46360. The regular board meeting began at approximately 4:34 p.m. Commissioners who attended the meeting included Chairperson Carla Mock, Vice Chairperson Yolanda Thomas-Davis, Commissioner William Fine, Commissioner Colleen Babb, Commissioner Virginia Keating, Commissioner David McCray, Commissioner Sean Fitzpatrick, and Attorney Amber Poff. Public in attendance included Housing Authority Liaison, City Council – 5th Ward Sharon Carnes and ALCO Representative Andre Steele. Housing Authority personnel attendees included Executive Director Norma Thomas and Finance HR Secretary Robin Fly. APPROVAL OF MINUTES: May 16, 2016 Chairperson Mock called for approval of the May 16, 2016 minutes. Commissioner Keating motioned approval of the minutes as presented to the Board. Commissioner Fine seconded the motion. CARRIED APPROVAL OF MANAGEMENT REPORTS: Chairperson Mock called for approval of the management reports as presented to the Board. In reference to discussion about the Month Ending March 2016 Management Discussion and Analysis Report at the last meeting, Executive Director Thomas stated that the fee accountant indicated that the amount of $511,286 that the Housing Authority budgeted for the year included all the public housing units including the four newly-added units to the budget as of January 2016, and that fee accountant had to make corrections to reflect the two totals. Executive Director Thomas said that she broke down the total to indicate that the Housing Authority budgeted $511,286 divided by 12 and multiplied by the recent month starting with the fiscal year. She said that based upon the budget amount year to date there was a difference amount of $42,713 and that the total rental income was $38,810 with a shortage for the month of March at $3,903. Commissioner Keating said that for the month of March there was a shortfall of $3,903 but overall up to that date there is a difference of $42,713 and asked for an explanation of that difference. Executive Director Thomas said that difference is based on vacancies and could be based upon rents charged and whether rents were paid. Commissioner Keating asked Executive Director Thomas to further investigate the matter because if that difference is based upon tenants  2 not paying rent, the Board of Commissioners should know. She said that she would like to have a break down regarding the $42,713. Chairperson Mock asked that Executive Director Thomas investigate the matter further with results at the next Board meeting. With no further discussion, Commissioner Fine motioned to approve the management reports as presented to the Board. Commissioner Babb seconded the motion. CARRIED COMMITTEE REPORTS: OLD BUSINESS: Local Union 135 Chairperson Mock called for discussion of Local Union 135. Vice Chairperson Davis informed the Board that the Personnel Committee met with the union on Wednesday, June 15, 2016 with the union bringing their proposal to the table for discussion. She said that another meeting has been scheduled on Thursday, July 14, 2016. Commissioner Fine stated that the conversation between the Personnel Committee and the union was positive. NEW BUSINESS: NAHRO Indiana Conference Chairperson Mock called for discussion of the NAHRO Indiana Conference to be held in Fort Wayne, Indiana. She said that the conference is scheduled for August 22-24, 2016. Funds have been allocated for such training, and according to Chairperson Mock, such funds have not been utilized for the past three years. Chairperson Mock informed the Board that Executive Director Thomas would attend the conference along with herself at a total cost of $1,092. With no further questions, Commissioner Keating motioned to approve attendance at the NAHRO Indiana Conference at Fort Wayne on August 22-24, 2016 with attendees Chairperson Mock and Executive Director Thomas. Commissioner Fitzpatrick seconded the motion. CARRIED Chairperson Mock informed Board that the next Board meeting is the annual meeting beginning a new fiscal year with Board voting on nominations for President and Vice President. Chairperson Mock called for an executive session to discuss a personnel issue, and the Board arrived at a consensus to schedule the meeting on Wednesday, June 29, 2016 at 4:30 p.m. APPROVAL OF BILLS: PUBLIC COMMENTS:  3 ADJOURNMENT: Chairperson Mock called for motion to adjourn the meeting. Vice Chairperson Davis motioned to adjourn the meeting. The meeting adjourned at approximately 4:50 p.m. ______________________________________ Carla Mock, Chairperson ___________________________________ Norma Thomas, Executive Director ATTEST: