Housing Authority Board of Commissioners

MINUTES OF THE REGULAR MEETING OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF MICHIGAN CITY, INDIANA, HELD ON MONDAY, MAY 15, 2017 The Commissioners of the Housing Authority of the City of Michigan City, Indiana held a regular board meeting on Monday, May 15, 2017 at 4:30 p.m. The meeting was held at the Michigan City Housing Authority, 621 East Michigan Boulevard, Michigan City, Indiana 46360. The regular board meeting began at approximately 4:40 p.m. Commissioners who attended the meeting included Vice Chairperson Yolanda Thomas-Davis, Commissioner William Fine, Commissioner Colleen Babb, Commissioner Virginia Keating, and Commissioner Dave McCray. Chairperson Carla Mock and Commissioner Sean Fitzpatrick did not attend this meeting. Attorney Nelson Pichardo attended this meeting. Public in attendance included Boulevard Gardens Resident Andy McEwan, Boulevard Gardens Resident Stephanie McEwan, and ALCO Representative Andre Steele. Housing Authority personnel in attendance included Executive Director Norma Thomas and Finance/HR Administrative Assistant Robin Fly. APPROVAL OF MINUTES: Vice Chairperson Davis called for approval of the April 17, 2017 Board meeting minutes. Commissioner Fine motioned approval of the minutes as presented. Commissioner Keating seconded the motion. CARRIED APPROVAL OF MANAGEMENT REPORTS: Vice Chairperson Davis called for approval of the management reports as presented to the Board. Commissioner Fine inquired about the new employee, Family Self-Sufficiency (FSS) Coordinator Sharon Ratliff. Executive Director Thomas said due to unplanned events Ms. Ratliff was unable to attend this meeting, and that Ms. Ratliff works at Lakeland Estates part time. With no further questions, Commissioner McCray motioned to approve the management reports. Commissioner Babb seconded the motion. CARRIED COMMITTEE REPORTS: OLD BUSINESS: Update of 417 East Sixth Street, #8 Vice Chairperson Davis called for an update of the 417 East Sixth Street, #8 unit at Boulevard Gardens. Attorney Nelson informed Board that the Housing Authority recently requested information involving the aforementioned property. He advised that the Asset Management Procurement Committee review information recently submitted by the adjuster and report to the Board at the next Board meeting, and asked that the committee schedule a date for the meeting this evening. With no further comments Commissioner Keating motioned to table agenda item involving 417 East Sixth Street, #8. Commissioner Fine seconded the motion. TABLED NEW BUSINESS: Public Housing Write-Offs Vice Chairperson Davis called for approval of the public housing write offs as presented to the Board. She said that the Housing Authority has write offs periodically that result when tenants vacate, are deceased or evicted from the premises with the Housing Authority making attempts to collect the funds. With no questions Commissioner Fine motioned approval of the write offs as presented. Commissioner Keating seconded the motion. RESOLUTION NUMBER 2017-11 RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF MICHIGAN CITY, INDIANA TO WRITE OFF PUBLIC HOUSING LOW RENT ACCOUNT RECEIVABLES FOR A TOTAL AMOUNT OF $2,360.92 FISCAL YEAR 2016-2017. AYES NAYS Yolanda Thomas-Davis Colleen Babb Virginia Keating William Fine Dave McCray Chairperson Carla Mock and Commissioner Sean Fitzpatrick did not attend this meeting for a vote. CARRIED APPROVAL OF BILLS: PUBLIC COMMENTS: Vice Chairperson Davis called for public comments. Boulevard Gardens Resident Stephanie McEwan inquired about 417 East Sixth Street #8 property update. In reply, Vice Chairperson Davis stated that the Housing Authority has been presented some estimates from the contractor and that the Asset Management Procurement Committee will review the information in order to resolve all issues with an update at the next Board meeting. ADJOURNMENT: With no further business to bring before the Board, Vice Chairperson Davis adjourned the meeting at approximately 4:45 p.m. ______________________________________ Yolanda Thomas-Davis Vice Chairperson ___________________________________ Norma Thomas, Executive Director ATTEST:  RESOLUTION NUMBER 2017-11 RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF MICHIGAN CITY, INDIANA TO WRITE OFF PUBLIC HOUSING LOW RENT ACCOUNT RECEIVABLES FOR A TOTAL AMOUNT OF $2,360.92 FISCAL YEAR 2016-2017. WHEREAS, the Housing Authority of the City of Michigan City, Indiana annually writes off past due accounts for residents who have vacated, abandoned or died leaving a remaining balance due, and WHEREAS, such accounts were sent to the collection agency in an attempt to obtain past due monies, and will remain at the collection agency even when the accounts have been written off by the Housing Authority, and WHEREAS, a list of such accounts by previous tenants are also added to the HUD website, and WHEREAS, this attached list of tenants with overdue accounts will also be kept on the Housing Authority’s filing records, and WHEREAS, it is understood that when a tenant with an overdue account returns to apply for housing, the tenant is required to first pay off any overdue accounts. NOW THEREFORE BE IT RESOLVED that Board of Commissioners authorized the write-off of low rent account receivables totaling $2,360.92. BE IT FURTHER RESOLVED that low rent accounts receivables are written off to prevent a negative finance status regarding the Housing Authority’s operating subsidy in order to obtain full subsidy amount allocated by HUD. Adopted this 15th day of May 2017. Resolution moved by: Commissioner Bill Fine Resolution seconded by: Commissioner Virginia Keating __________________________________________ Yolanda Thomas-Davis, MCHA Vice Chairperson ATTEST: