Public Art Committee

Minutes Michigan City Public Art Committee Mayors Conference Room, City Hall, 100 E Michigan Blvd, Michigan City, IN 46360 October 15, 2015 2:00 pm Call to Order: Erika Hanner Attendees: Linda Simmons, Jane Daley, Judy Jacobi, Janet Bloch, Tim Haas, CarolAnn Brown, Robin Kohn, (Guests) Lora Fosberg, Yolanda Saul, Dick Saul Minutes: The September minutes were reviewed. Motion It was moved (Kohn) and seconded (Brown) to accept the minutes. The motion carried unanimously. Financial Report: Ms. Hanner reported that there is $8,550.97 in the operating budget and $14,300 in the non-reverting fund. Motion It was moved (Daley) and seconded (Bloch) to accept the financial report. The motion carried unanimously. Old Business Sculptfusion Ms. Hanner reported that the piece titled “Red Green” and the piece titled “Dasein” have been moved. Also, there are 6 pieces of sculpture that will need to be renewed in 2016. The lease is for 2 years and the cost is $3,000 each. Ms. Hanner asks the committee to be ready to select new sculpture sites at the next meeting. Motion It was moved (Daley) and seconded (Simmons) to renew the following sculptures for 2016-2017; House of Sandy, Red Green, Celebrate, Bright Days and Dasein. The motion carried unanimously. Motion It was moved (Daley) and seconded (Kohn) not to renew the sculpture Horizon for 2016-2017. The motion carried unanimously. “Off the Diet” needs to find a home before winter. Mr. Haas suggested a space west of the Senior Center. Committee members are asked to offer their input for placement of “Off the Diet” at the next meeting. Ms. Brown reported that a call for new artists will need to happen soon. Sam Hook and Justin Post can create a tool to replace entrythingy and she will invite them to the next meeting to make their presentation. Westcott Park Kiosk Ms. Simmons reported that The Kirby Company has refunded $3,455 for the kiosk. She suggested leaving the kiosk in place through the winter and reevaluates it next spring. Ms. Hanner has agreed to update Horizon Bank concerning the status of the kiosk Otocast Mobil Application MAC will suggest that Otocast contact Shoreline Brewery and Restaurant and Maxine’s for sponsorships on the app., but will not contact Pickle & Turnip since they are closing at the end of October. Ms. Hanner will forward this information to Otocast and they will contact the potential sponsors. Ms. Jacobi reported that PNC has agreed to be a sponsor. All Sculptfusion artists have recorded their introductions and Ms. Hanner will record an introduction for the app. Committee Reports: The following committees were selected at the May meeting. Website-Judy Jacobi Sculptfusion-Shannon Eason and Janet Bloch Fund Raising-Linda Simmons & Tim Haas Press Releases-Jane Daley A press release concerning Children’s Art Scholarships was sent to all media and Face book in September. As a result the committee received 6 applications for approval. New Business: Ms. Lora Fosberg submitted her project manager proposal for the Sculptfuasion call for artists and manager of the Wabash Street sculpture project. The proposal is as follows: WABASH STREET Art Installation Proposal LORA FOSBERG 10/15/15  Consult with redevelopment commission, board of works, city lawyer in order understands RDC’S and committee’s vision as well as confirming site restrictions, safety concerns, size restrictions, etc.)  Meet with appropriate entities, and attend appropriate meetings (board of works, RDC, city council)  Create criteria for artists to submit proposals  Compose the call for artists  Place the call for artists in 10 or more (preferably free) listings  Manage call for artists  Vet proposals from artists down to 10 applicants before presenting to committee   Create a system (most likely Jotform or Entrythingy )for the committee to review applications to reduce the remaining 10 artists down to 3 finalists online for review prior to presentation  Create presentation for committee to help vet down to 3 finalists  Create score card for each applicant to help committee vet down to 3 finalist (Scoring on these categories (for example): adheres to stated vision, originality, suitability, craftsmanship, public safety, durability)  Committee picks 3 finalists  Phone interview with 3 finalists (in order confirm availability and appropriate communication skills etc.)  Stipend for final 3 artists for their formal proposals ($500 each)  2nd presentation for committee to decide on final two artists  Create contracts for artists (Memorandums of Understanding)  Return/finalize contracts after final 2 artists have been chosen  Invoices and itemized billing to appropriate entities  Set up 3 step payment system for artists (1st $5000 upon receipt of contract, 2nd payment midway after confirming progress, 3rd upon completion of installation)  Schedule installation with appropriate city entities and artists  INSTALLATION! PROJECT TIMELINE  Call for artists goes out November 15 2015  Deadline January 30 2016  Finalists chosen by February 18 2016  Installation of sculptures July 30 2016 BUDGET $15,000 for each artists (2), includes all material and manufacturing costs as well as delivery of each sculpture $5000 to Lora Fosberg $1000 contingency for unseen expenses $1500 to pay $500 stipend to 3 artists for their proposals Motion It was moved (Haas) and seconded (Simmons) to accept Ms. Fosberg’s proposal. The motion carried unanimously. Art Projects: Mr. Bloch received a request and she will send it to the membership for review. Children’s Art Scholarships There were 6 scholarship requests. Motion It was moved (Daley) and seconded (Brown) to accept all 6 scholarship requests. The motion carried unanimously. MCNEAT Report Ms. Daley reported that MCNEAT reviewed some of the Roger Brooks downtown project. ArtSpace Ms. Jacobi is moving along nicely and they are receiving applications now from people who want to rent space. Advertising in the 2016 Visitors Guide Ms. Daley brought the Visitors Guide contracts for the committee to review. Ms. Simmons reminded everyone that the Herald Argus is selling the advertising. Ms. Hanner did not know if there were funds available for advertising and suggesting waiting until she can consult with the financial officer and make a decision at the November meeting. Ms. Daley reminded the committee that November 19th will be past the deadline; however Ms. Simmons will attempt to get an extension. Ms. Daley reminds the committee, created by the Michigan City city council that Michigan City is positioning the downtown as an art district and she believes that MAC should take the lead in promoting and marketing this position. Public Comment Ms. Yolanda Saul from the Center for Self-Taught Art mad a presentation explaining their mission which is: Inspiring, engaging and empowering the abused women and men, this includes children, disadvantaged children, reaching out to special needs/challenged children and adults as well as troubled youth and adults to come to the Center and create art. Ms. Saul asks the committee to suggest some spaces that could be used as the Center. The art that is created will be exhibited in a museum like setting with ID labels that will identify the medium and the artist. Also a catalogue will accompany each exhibition. She said, “This self-taught artist will produce gems. They will be empowered and feel good about themselves building self-esteem and pride of ownership. Ms. Kohn has agreed to send any site suggestions that the committee would have to Ms. Saul. Ms. Kohn can be reached at the Michigan City Public Library, 219-873-3042 or rkohn@mclib.org Adjournment Ms. Hanner adjourned the meeting at 3:35pm. Next meeting The next Michigan City Public Art Committee meeting will be on Thursday, November 19, 2015, in the Mayors Conference Room, City Hall, 100 E Michigan Blvd, Michigan City, IN 46360 starting at 2:00 pm. Respectfully submitted, Jane Daley - Secretary