City Council

City of Middleburg Heights, Ohio Council Agenda March 26,2024 7:00 P.M. REGULAR MEETING CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE Minutes of the Regular Meeting of March 12,2024 COMMUNICATIONS AUDIENCE PARTICIPATION APPOINTMENTS AND CONFIRMATIONS ORDINANCES. RESOLUTIONS AND MOTIONS 1. City Parks, Recreation & Services Committee - Mr. Ali, Chairman 2. Finance, Taxation & Assessments Committee - Mr. Bortolotto, Chairman 3. Legislation & Rules Committee - Mr. Zakel, Chairman 4. Public Health, Safety & Relief Committee - Mr. McGregor, Chairman 5. Public Improvements Committee - Mr. Sage, Chairman 6. Streets, Utilities & Railroad Committee - Mr. Meany, Chairman 7. Zoning & Building Code Committee - Mr. Ference, Chairman MAYOR’S REPORT 1. Law Director 2. Finance Director 3. Recreation Director 4. Economic Development Director 5. Service Director ADJOURNMENT  City of Middleburg Heights, Ohio Council Agenda MARCH 26,2024 PAGE 2 2024 PENDING LEGISLATION UN-NUMBERED LEGISLATION INTRODUCED BY COUNCILMAN MEANY A Resolution authorizing the mayor and finance director to enter into a contract with Crossroads Asphalt Recycling, Inc. for General Pavement Services for 2024.  DELIVERED MAR 2 1 2024 CITY OF MIDDLEBURG HEIGHTS, OHIO Resolution No. 2024- Introduced By: Mr, Meany Co-Sponsors: Mr. ALi, Mr. McGregor A RESOLUTION AUTHORIZING THE MAYOR AND FINANCE DIRECTOR TO ENTER INTO A CONTRACT WITH CROSSROADS ASPHALT RECYCLING, INC. FOR GENERAL PAVEMENT SERVICES FOR 2024 WHEREAS, pursuant to legal advertisement duly made, sealed bids were received on March 5, 2024, for General Pavement Services for 2024 in accordance with specifications on file with the City Engineer; and WHEREAS, the bid of Crossroads Asphalt Recycling, Inc., 13421 Hawke Road, Columbia Station, OH 44028 for General Pavement Services for 2024 in the amount of $608,197.50 is determined to be the lowest and best bid, therefore. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF MIDDLEBURG HEIGHTS, STATE OF OHIO, AS FOLLOWS: Section 1: That the bid of Crossroads Asphalt Recycling, Inc. for General Pavement Services for 2024 in an amount not to exceed $500,000.00 being the lowest and best bid submitted pursuant to legal advertisement and specifications on file with the City Engineer, be and the same is hereby accepted. Section 2: That the Mayor and Finance Director are hereby authorized to enter into a contract with Crossroads Asphalt Recycling, Inc., 13421 Hawke Road, Columbia Station, OH 44028 in accordance with Section 1 of this Resolution. Section 3: It is hereby found and determined that all formal actions of this Council concerning and relating to the passage of this Resolution were adopted in an open meeting of this Council, and that all deliberations of this Council and any of its committees that resulted in such formal actions were in meetings open to the public, in compliance with all legal requirements, including Chapter 107 of the Middleburg Heights Code and Section 121.22 of the Ohio Revised Code. Passed: President of Council Attest: Clerk of Council Approved On: Presented to Mayor: Mayor Yea Nay Bortolotto Ali Sage Meany McGregor Ference Zakel  ENGINEERING DEPARTMENT m a o ‘f 3 03 ●-^'K i Kimberly R. Kerber, PE Matthew J. Castelli, Mayor u m Senior Engineering Manager ● Cleveland Principal Engineer MEMO TO: Mayor Castelli and Council CC: Jim Herron Jason Stewart FROM: Kimberly R. Kerber DATE: March 19, 2024 RE: 2024 General Pavement Services Attached is the bid tabulation for the referenced project. We have reviewed the bids for each of the two bidders and we also performed a certified search of the unresolved findings database for Crossroads Asphalt Recycling, Inc., and a copy is attached hereto. The low bidder was Crossroads Asphalt Recycling, Inc. in the amount of $608,197.50. See attached bid tabulation for bid amounts. Crossroads Asphalt Recycling, Inc. has the required experience and equipment, and has previously provided a similar type of work in several cities including Fairview Park, Oberlin, and Walton Hills. Randall Roberts, Oberlin City Engineer; Robert Rundle, Columbia Township Service Director; Antonio Annagno, Berea City Engineer; and Joe Borczuch, Olmsted Falls Service Director gave favorable recommendations. Crossroads Asphalt Recycling, hic. is ODOT prequalified. I recommend that the contract in the amount of $500,000.00 be awarded to Crossroads Asphalt Recycling, Inc. 13421 Hawke Road Columbia Station, OH 44028 as being the lowest and best bid. Kimberly Rl. Kerber City Engineer \jjl 2024 General Pavement Services - Bid Recommendalion.docx  ENGINEERING DEPARTMENT X Q m,'0 :c H >o' C/i 'i Kimberly R. Kerber, PE Matthew J. Castelli, Mayi or Senior Engineering Manager - Cleveland Principal Engineer ProhS BID TABULATION 2024 GENERAL PAVEMENT SERVICES March 19, 2024 Difference from Contractor Bid Amount Lowest Bidder Crossroads Asphalt Recycling, Inc. $ 608,197.50 Specialized Construction, Inc. $ 813,510.00 $ 205,312.50 2024 General Pavement Services - Bid Recommendalion.docx