Area Transit District

MIDDLETOWN AREA TRANSIT Minutes for Wednesday, February 14, 2018 Meeting Thomas A. Cheeseman Transportation Center, Middletown Area Transit Maintenance Facility, 91 North Main Street, Middletown, CT 1. Call to Order - B. Lawrence called the meeting to order at 5:23pm. Board Members Present: Beverly Lawrence, Chair; James Dunn, Vice Chair Board Members Absent: None Voting Members Excused: None Guests Present: Laura Francis, First Selectman, Durham; Ed Bailey, First Selectman, Middlefield Staff Present: Lisa Seymour, Administrator; Jonathan Shapiro, Attorney [Arr. 5:44pm]; Dagmar Noll, Re- cording Clerk Public Present: None. 2. Public Comments – None. 3. Approval of Minutes of January 10th Board Meeting - J. Dunn MOVED to approve the minutes from the January 10, 2018 Middletown Area Transit Board of Directors meeting. B. Lawrence SECONDED. MO- TION PASSED unanimously. 4. Correspondence – None. 5. Administrators Report – L. Seymour reported that the union contract is done; she is in discussion with Wesleyan for MAT to provide a Wesleyan MLINK express service 6 hours a day, 6 days a week; MAT has hired an accounting company to assist with finance clean-up; FTA has accepted MAT’s corrective action plan for the Trienniel; Routematch is training on the scheduling system. L. Francis asked when towns can expect budget figures; L. Seymour advised that those numbers will be available to towns by the end of the month. 6. Financial Report - L. Seymour presented the Financial Report. Cash flow is good and fuel costs have de- creased by $2000/month due to contractors allowing MAS to join on the state contract. J. Dunn MOVED to accept the MAT Financial Report of February 14, 2018. B. Lawrence SECONDED. MOTION PASSED unanimously. 7. Operations Report - L. Seymour reported a continuing decline in ridership. She will reach out to similar- sized transit districts (WRTD, Estuary, and Milford) to compare notes and strategies. L. Seymour identified chronic issues with no-shows associated with non-specific subscription trips to the senior center. Moving forward, riders must set up individual trips associated with their own names, and ridership is up among senior citizens. She will be visiting the Senior Center in March to offer education on the No Show Policy. [Jonathan Shapiro Arr]. 8. Old Business – J. Dunn inquired about the bus tracking app. L. Seymour reported that the program has been installed and is currently being debugged. 9. New Business - None. 10. Executive Session – Discussion and possible action concerning attorney client privileged commu- nication concerning personnel matters, in accordance with Connecticut General Statutes § 1- 200(6)(E) J Dunn MOVED to enter executive session for Discussion and possible action concerning attorney client privileged communication concerning personnel matters, in accordance with Connecticut General Statutes § 1-200(6)(E). B. Lawrence SECONDED. The board went into executive session at 5:49pm with L. Sey- mour and J. Shapiro in attendance. J. Dunn MOVED to come out of executive session at 6:44p.m. B. Law-  rence SECONDED. MOTION PASSED unanimously. B. Lawrence MOVED to approve the union contract substantially in the form presented in executive session and authorize L. Seymour to sign it. J. Dunn SE- CONDED. Motion Passed unanimously. 11. Adjournment – B. Lawrence MOVED to adjourn. J. Dunn SECONDED. MOTION PASSED unanimously. The meeting was adjourned at 6:45p.m. Respectfully submitted by Dagmar Noll