Area Transit District

MIDDLETOWN AREA TRANSIT Minutes for Wednesday, March 14, 2018 Meeting Thomas A. Cheeseman Transportation Center, Middletown Area Transit Maintenance Facility, 91 North Main Street, Middletown, CT 1. Call to Order - B. Lawerence called the meeting to order at 5:23pm. Board Members Present: Beverly Lawrence; James Dunn Board Members Absent: None Voting Members Excused: None Guests Present: Ed Bailey, First Selectman, Middlefield Staff Present: Lisa Seymour, Administra- tor; Whitney Klare, Clerk Public Present: None. 2. Public Comments - None. 3. Approval of Minutes of February 14th Board Meeting - J. Dunn MOVED to approve the minutes from the February 14, 2018 Middletown Area Transit meeting. B. Lawrence SECONDED. MOTION PASSED unanimously. 4. Administrators Report - L. Seymour presented the Administrators Report. There was an emergency response meeting with Middletown staff to address crisis. Routematch scheduling training is complete and Routematch is currently reviewing and repairing bugs/faults in their scheduling system. There is an impending 15% cut in funding for FY18. Lisa has attended numerous meeting at the capitol and with oth- er districts as to how to best address funding the Special Transportation fund. MAT will prepare for ser- vice cuts in July. All findings from the Triennial have been closed with the exception of flood insurance which is due to be closed March 31, 2018. The elevation certificate was obtained from local company Bascom & Benjamin, which lowered MAT’s insurance by $40,000. J. Dunn asks how much it cost to obtain the elevation cer- tificate. L. Seymour approximates it cost $750 and it was completed in two days. Continual recertifying ADA clients and processing new ADA client applications with new certification criteria to help ensure only qualified individuals receive ADA paratransit service. L. Seymour has a presentation at Middletown Senior Center on Friday to go over the Dial A Ride policy. Supervisors have both taken Sexual Harassment training. They are required to two hours of this training per year. J. Dunn recommends driving staff also have sexual harassment training. L. Seymour is going to look into this and agrees with recommendation. MAT closed at 8pm during the storm last week. Due to closure of a parking garage by the court house there will be detours and road closures for the next 8-9 months while rebuilding the garage. March 21, 22, and 23 there will be a PASS (Passenger Assistance Safety and Sensitivity) here for Super- visors offered by CT RTAP. 5. Financial Report - L. Seymour presented the Financial Report. DOT released their third quarter payments. MAT is continuing to pay off credit line. ADA is currently $186,594 over budget. Once the re-certification is completed L. Seymour will address with DOT, ADA being over budget. ADA is a federal mandated program which means rides cannot be denied. J. Dunn requests that an extra column is added on financial report to include both budgeted month-to-date and actual month-to-date. L. Seymour will add this column to financial report. J. Dunn MOVED to accept the MAT Financial Report of March 14, 2018. B. Lawrence SECONDED. MOTION PASSED unanimously. 6. Operations Report - L. Seymour presented the Operations Report. Wesleyan Hills ridership has in- creased because students are utilizing it more. Portland ridership has increased as well. As soon as L. Seymour has ridership reports from other districts she will send it to the MAT board. 7. Old Business - IT is fixing bugs/faults with GPS system. It is currently refreshing every minute when it should be refreshing every fifteen seconds. IT is also improving zoom-in and zoom-out features of GPS. There is an application for Android and iPhone that is almost completed. Credit card machines will be set-up on MAT buses in the near future. DOT is funding bus study. It will take 8-9 months to complete. J. Dunn inquires if leaders of bus study can give a presentation about what they are doing, what the bus study will cover and explain what they are trying to accomplish. J. Dunn wants to understand how useful bus study will be to MAT. L. Seymour will inquire with DOT. DOT has already assigned someone to complete the bus study, L. Seymour will ask for more specific details and forward information to MAT board. 8. New Business - L. Seymour asks board members if they want to move forward with having Durham, East Hampton, Middlefield and Portland join membership and MAT Board. Discussion. All four towns provide funding for Dial A Ride service. Two of the towns have fixed routes with MAT. L. Seymour supports expanding the MAT board and having more voting members. J. Dunn would like to provide a partnership with these towns instead of solely providing a contract based service. He is in support of ex- panding the MAT board. Ed Bailey expressed that he is very impressed with the work MAT board has done in the last year. J. Dunn MOVED to resolve that MAT is in favor of extending membership to Durham, East Hampton, Middlefield and Portland. This invitation is subject to final terms and conditions. B. Lawrence SECONDED. MOTION PASSED unanimously. 9. Adjournment - J. Dunn MOVED to adjourn. B. Lawrence SECONDED. MOTION PASSED unan- imously. The meeting was adjourned at 6:26pm. Resolution Be it resolved that MAT Board of Directors is extending an invitation of membership to Durham, East Hampton, Middlefield and Portland to join the Board. This invitation is subject to final terms and conditions. Respectfully submitted by Whitney Klare