Area Transit District

MIDDLETOWN AREA TRANSIT Minutes for Wednesday, July 11, 2018 Meeting Thomas A. Cheeseman Transportation Center, Middletown Area Transit Maintenance Facility, 91 North Main Street, Middletown, CT 1. Call to Order - B. Lawrence called the meeting to order at 6:20 pm. Board Members Present: Beverly Lawrence; James Dunn Board Members Absent: None Voting Members Excused: None Guests Present: Joe Comerford; Susan Bransfield, First Selectwoman Portland; Edward Bailey, First Selectman, Middlefield Staff Present: Lisa Seymour, Administrator; Whitney Klare, Clerk Public Present: None. 2. Approval of Minutes of Special Meeting June 28, 2018 - B. Lawrence MOVED to add item to agenda: Approval of June 12, 2018 and July 9, 2018 minutes. J. Dunn SECONDED. MOTION PASSED unanimously. J. Dunn MOVED to accept the minutes of the June 12, 2018 and June 28, 2018 meetings. B. Lawrence SECONDED. MOTION PASSED unanimously. E. Bailey MOVED to accept the minutes of the July 9, 2018 meeting. B. Lawrence SECONDED. MOTION PASSED with J. Dunn abstaining. B. Lawrence MOVED to add item to agenda: Public Comment. J. Dunn SECONDED. MOTION PASSED unanimously. 3. Public Comments - None. 4. Administrators Report - L. Seymour presented the Administrators Report. L. Seymour is going to have a meeting with FedEx next week to discuss new FedEx building on Middle St. and how FedEx employees can utilize bus service. FedEx employees have the potential to significantly increase ridership. Auditors are almost complete with FY17 audit. It should be complete by July 15, 2018. FY18 audit will be on time by December 31, 2018. M link is not running on time. Too many people are missing their connection and it’s duplicate service. L. Seymour is taking steps to fix this, there will be a public hearing regarding changing the M link. L. Seymour thinks changes to M link will be accepted by the public because there have been many complaints. MAT has continued to interview diesel mechanics. Discussion of potentially Restoring Saturday Night Owls in the future. 5. Financial Report - L. Seymour presented the Financial Report. Final budget for entire fiscal year will be presented during August 2018 meeting. 6. Operations Report - L. Seymour presented the Operations Report. Uber and Lyft have created a decrease in ridership. S2 ridership has gone up because it is now traveling up Main St. The S1 and S3 have had an increase in ridership. Portland/East Hampton ridership is also up. In July there was one less week day and an additional Saturday which also influenced this ridership report. Discussion of MAT app. There should be a hard launch for app in the next few weeks for both Apple and Android users. There are still bugs that need to be fixed. 7. Management Contract RFP Evaluation Committee Update - MAT will be moving forward with the single bid that they received. Contract will be for three years. L. Seymour presented the FTA guidelines in the procurement manual for one bidder in a procurement. Independent estimates of other contracts as well as responses from the non bidders will be sought. J. Dunn recommends following up with Sole Source potential vendors through email. Voicemails have already been left but emails will provide on the record follow up. Recommendation to have a Special Meeting in order to negotiate Management Contract. 9. Adjournment - B. Lawrence MOVED to adjourn. J. Dunn SECONDED. MOTION PASSED unanimously. The meeting was adjourned at 7:23pm. Respectfully submitted by Whitney Klare