Board of Education

Middletown Public Schools -Board of Education Facilities Committee Meeting Minutes Held at the Board of Education Building, Room “A” on May 16, 2018 The meeting was called to order at 5:40 PM. Present: Chair Deborah Cain, John Cross, Sean King, Vinnie Loffredo Michael Harris and Cheryl McClellan I. Introduction II. Review of March 26, 2018 Meeting Minutes Accepted by Sean King and seconded by Michael Harris. III. Trades Issues within the District There has been some improvement regarding the vandalism at the Middletown High School but a meeting with the Principal and/or the Elisha DeJesus (AD) along with staff in those areas affected would help the situation. IV. Alliance Grant Expenditure Update John Cross has issued purchase orders for all the work that was scheduled as well as the equipment to meet the deadline of October 2018. The security part was excluded from this grant. V. Future Woodrow Wilson Middle School Update John Cross stated the legislation had passed and we are ready to go but just waiting for the Governor to sign. $40K will be utilized by the Board of Education with surveys, establishing utilities, construction management at risk, which means they will need to have to job be within the budget. The higher the budget, the more fee they get which is best for a school building known as a Project Labor Agreement (PLA). VI. Middletown High School Fuel Cell Status The fuel cell was being run at a greater capacity (440 kilowatts (kW)) than the school needs. This created a financial penalty for the project. That situation has now been corrected and decreased to 400 kW to 400. The accumulated revenue from the overproduction is paid by Eversource once per year. A check for about $22,000 is expected within the next couple of weeks representing excess energy sales from 2017. Constellation has been asked if they will remedy the penalty situation. (continued) - Page 2 – VII. Five-year District Plan for Air-Conditioners John Cross brought up the intention of Dr. Michael Conner’s vision to keep the schools open all year long so there is concern about air- conditioning these areas. An alignment will need to be set up then a plan has to go in place. Parks & Recreation department will need to be part of the future conversations in regards to the paying of the facilities and its costs. VIII. Middletown High School Track Update There are no issues at this time. IX. Status of Underground Tanks at Macdonough & Moody Schools The tanks for the schools have been ordered and there will be a meeting with the State in the near future to finalize the project which will be completed before the end of September 2018. X. Discussion of Solar Master Plan for School (M. Harris) This was discussed with Dr. Connor and Michael Harris is currently asking for a solar master plan that will review all school locations and roof conditions. An initial engineering estimate based on the recent completed solar project at the Higby Water Treatment plant indicates the school could possibly save as much as $6M over a twenty (20) year period if all schools deploy solar . XI. Possible Staff Addition (D. Cain) John Cross would like to see Maintenance and Carpenter assistants put into the budget which was approved Monday. He is keeping a few older trucks that can be adapted into vehicles he will be able to use. XII. Money Saving Opportunity w/Virtual Net Metering (M. Harris) The Budget Committee has approved participation in a virtual net meter credit (VNMC) project that will save the district about $40,000 per year on energy costs. (continued) - Page 3 – XIII. Change of Meeting Dates (June 20 and November 21) 2018 It was unanimously agreed there will be no June 20, 2018 meeting. The next meeting on Wednesday, September 19, 2018 will be held at the Middletown High School Library at 5:30 PM instead of the Board of Education. The Wednesday, November 21, 2018 meeting will be changed to Tuesday, November 13, 2018 @ 5:30 PM and will be held at City Hall, Room #B-19 at 5:30 PM instead of the Board of Education. XIV. Miscellaneous Michael Harris stated that the Moody School solar has been off line for over a year. While we have funded a diagnosis of the problem, the repairs will cost an additional $900.00. A purchase order needs to be issued to Sunlight Solar for this amount to bring the system back on line generating no-cost solar electricity. The value of the e=solar energy lost whole the system was down is about $20,000. The next meeting will be on Wednesday, May 16, 2018 and will be held at the Board of Education Building, Conference Room “A”. The following meetings will be on (no meetings in July or August) 09/19/18, 10/17/18, 11/21/18, 12/19/18, 01/16/19, 02/27/19, 03/27/19, 04/24/19, 05/15/19 and 6/19/19 for the 2018 -2019 fiscal year. The meeting adjourned at 7:00 PM and was accepted by Deborah Cain and seconded by Sean King. Respectfully, Leslie A. Spatola Leslie A. Spatola Facilities Committee Recording Secretary Board of Education - Middletown Public Schools