Board of Education

Middletown Public Schools -Board of Education BOE Facilities Committee Meeting Minutes June 17, 2020 The meeting was held over Zoom and streamed in YouTube. Chairwoman Deborah Cain called the meeting to order at 5:06 PM. Present: Deborah Cain (Chairperson), Peter Staye, Sean King, Dan Penney, Jonathan Pulino, Marco Gaylord, David Bauer, Vinnie Lofreddo, John Giuliano, Michael Skott and secretary Leslie Spatola I. Introductions II. Review of the May 20, 2020 Meeting Minutes Deborah Cain made a motion to accept the minutes as presented, which was seconded by Jon Polino. III. New Woodrow Wilson Middle School Update/Status Report The general work is progressing and the steel work should be done June 26th with roof being three quarters done and the concrete floor decks on areas C, B and part A being completed. The mechanicals have been started as well as the interior and exterior framing on the west elevations. The window framing started and is on schedule. The design for the steel for the Innovations Lab has gone to O & G and waiting for the pricing then it will go to the Building Committee for review for steel and concrete floor. Equipment requirements will go to TSKP who will handle the HVAC and plumbing needs. Vinnie Lofreddo had asked if the change in the design was staying within the budget but as of yet, there has been no estimate received. The only authorization that has been given to O & G has been for the fireproofing in the ceiling of the third floor above the Innovation Lab. The cost for steel for the concrete should be available for the June meeting of the Building Committee and hopes are to have all remaining costs by the July meeting of the Building Committee. IV. Status of Oil Tank Replacements at Macdonough and Moody Schools This process has not been moving along and we have not been scheduled for a plan review but still waiting. Mr. Staye didn’t think we could obtain a tank and install it at Macdonough School but maybe able to do that at the Moody School. The plan is to move forward with the approval with the State and hope to be first on the 2021 schedule. We are out of compliance at his time at both locations so it doesn’t matter at this point in time. The sizes of the tanks are 5,000 gallon at Macdonough and a 10,000 gallon at Moody. The State’s portion of payment for this is 66%.  - Page 2 – V. Covid-19 Protocol for Summer Activities at Schools Chairperson Cain asked if there were any protocols that needed to be handled before the school opening. Mr. Staye stated that they were looking into the pricing for PPE equipment for all teachers for the entire year and are hoping we could get a delivery of wipes for each classroom and pricing for full face shields of which 500 would go for teachers that need to see lips and 350 to adolescents particularly in music area at an approximately cost of $200k. We have already secured alcohol base sanitizer with dispenser for all classrooms and a dispenser at every teacher’s desk. There will be signage not to enter building along with temperature checks and reminders for social distancing, signage in restrooms. Along with competitor pricing, we will help to pass on information to other school districts. On the mechanical end, all equipment will run 24/7 and air handlers are to work at 100% outside air at Middletown High School and some at Lawrence, Wesley and a portion at Snow School. The windows will be open in the morning and end of each day to freshen the air. Ionizing and spraying applicators (both backpack and handheld type) will be at every school and sanitizing will be frequent. There will be a delivery of eight piece at some point in July. Mr. Gaylord states the other equipment which are the hand held thermometer and the thermos scanners are hoped to be installed at two entry ways at the buildings. Some special needs students will be getting the plexi glass due to the Covid19. Mr. Staye reported that the water systems will be tested for bacteria which can occur within the system. The samples will go to the lab and the systems will be flushed daily. This is part of the guidance from the State. There is still a question on who will be responsible for the students having masks and it is our hope that the parents will have their own washable masks. It is difficult to find a one size fits all for every person along with the different sized faces so it would be difficult to provide a one type mask for everyone. VI. Discussion of 2020-2021 Facilities Committee Meeting Dates The motion to accept the dates for next year’s meeting was made by Chairperson Cain and seconded by Sean King along with the stipulation that dates may change if necessary which are: No meetings in July or August, September 16, October 21, November 18, December 16, 2020 then in 2021 are January 20, February 17, March 17, April 21, May 19 and June 16. VII. Miscellaneous Chairperson Cain said she would like to tour each school next year. Dan Penney said he was impressed with the proactive plan for the students to return to school. David Bauer asked to be notified when we could attend a regular meeting rather than Zoom. The meeting adjourned at 5:44 PM by Chairperson Cain and seconded by Mr. King. The next meeting is scheduled for Wednesday, September 16, 2020. Minutes recorded by Leslie A. Spatola Leslie A. Spatola, Facilities Committee Recording Secretary