Board of Education

Middletown Public Schools -Board of Education BOE Facilities Committee Meeting Minutes Wednesday, January 19, 2022 at 5:30 PM (Virtual) The meeting was called to order at 5:33 PM by Chairperson Deborah Cain, was held virtually on Zoom and streamed on YouTube. Present: Deborah Cain (Chairperson), Kevin Dion (Facilities Director), John Giuliano (Snow School Building Superintendent), Vinnie Loffredo (City Council & Community Member), Dan Penney (Community Member), Dr. Alberto Vazquez-Matos- Acting Superintendent, Charles Wiltsie – Board of Education Member, Leslie Spatola, BOE Facilities Department & Committee Secretary and Ray Linehan from BOE IT department. I. Introductions – Mr. Dion was welcomed as the new Director of Facilities. II. Review of the Dec3mb3 15, 2021 Meeting Minutes Chairperson Cain made a motion to accept the minutes and was seconded by Mr. Wiltsie. III. Update on Macdonough Feasibility Study – K. Dion Mr. Dion stated that both he and Mr. Gaylord had met with the Mayor on January 15, 2022 who wanted to see the feasibility study that was done by TSKP. Ms. Cain requested this subject to be reviewed at next month’s meeting. November 2022 will be an important date for the referendum which would go to vote and then onto the Mayor and to the Board of Education. The Macdonough School would become a combination of two elementary schools. IV. Status of the Beman Middle School Construction Project – K. Dion Mr. Dion said the punch list is still being worked on with issues in the drainage in the field in the front of the Beman School which requires more adequate drainage which O&G and TSKP are aware of this problem. The alarms were done by Jennings and a review of the AV system and the equipment will be done on February 22, 2022 The auditorium is coming along but the locksets seem to be a problem due to delays. The envelope of the building is secure and offices are a high priority. Mr. Loffredo inquired if anyone was aware of or addressing the leakage that was apparently coming from the roof near the cafeteria but Mr. Dion said he would check that out as well as the skylights. Ms. Natalie Forbes in the Grants Department will need to work along with Mr. Dion to submit a resolution soon than the February/March anticipated timeline. A draft resolution for the PV panels as it relates to the funds to be committed on the City side will be submitted. Mr. Loffredo also said that the HVAC system on the roof at Snow School would be an additional $750k and would have to go to the Mayor and General Council to accept the inclusion as a Capital improvement and hopefully there would be a potential change. (Continued) - Page 2 – V. Update of Snow and Farm Hill Roofing Projects – K. Dion Farm Hill School has gone out to bid with Thursday, January 20, 2022 being the bid openings held at Central Office. The Snow School roof is still at the State level waiting for approval. A committee for the Farm Hill project has been established and will be reviewing the paperwork. Dr. Vazquez-Matos spoke on the financial documents that need to be sent to the State to obtain the approval. On February 21, 2022 all resolutions will be submitted to the Council Clerk’s Office and additional follow-up will be required as to where the $175,854 would be coming from. No correspondence has been made to inform the Committee members as yet. VI. Discussion on 5-Year Plan for Capital Projects for 2021/2022 – K. Dion Mr. Dion will have more information on this subject for next month’s meeting. VII. Update on Facilities Department Staffing Vacancies – K. Dion Nothing has changed with the staffing and are currently using the temp workers. VIII. Miscellaneous Mr. Loffredo had asked about the Middletown High School roof work and the 88 existing translucent panels that are leaking and need replacing, how much this would cost and if the State of Connecticut has been asked to participate in the costs. To the best of his knowledge, he didn’t believe there was a building committee and will be looking into this for answers. Mr. Dion reported that the Adult Education building had a boiler failure and will be installing a temporary heating system next week. Two new boilers will cost $106,882 and a new heating unit bypass will cost $16,565. The new system will be more energy efficient. The boilers should last about 20 years and the building is a 10-year lease with a long-term occupancy strategy expected. Chairperson Cain made a motion to adjourn the meeting at 6:02 PM and it was seconded by Mr. Wiltsie. The next BOE Facilities Committee meeting will be held on Wednesday, February 16, 2022 at 5:30 PM via Zoom. Minutes recorded by Leslie A. Spatola, Leslie A. Spatola Facilities Committee Recording Secretary