Farm Hill School Roof Building Committee

March 16th, 2023 Page 1 Committee Members Committee Staff Councilwoman Meghan Carta, Co-Chair Dr. Alberto Vazquez Matos, Superintendent Councilman Vincent Loffredo Jennifer Cannata, Assistant Superintendent Councilman Anthony Gennaro Christopher Puorro, Purchasing Agent John Giuliano Kevin Dion, Director of Facilities Farah Scala Marco Gaylord, Ex. Director of Operations Richard Pelletier Elisha De Jesus, Director of Athletics David Bauer Randall Mel, Jr., Committee Secretary Paul Gionfriddo Meeting Minutes ***Online-Virtual Meeting*** Farm Hill-Snow School Roof and MHS Turg Building Committee 3-16-2023 5:30PM Members Present: Councilman Loffredo, Paul Gionfriddo, Councilman Gennaro, Farah Scala, John G, Richard P, Members Absent: Councilwoman Carta, one vacancy (BOE Member) Staff Present: Kevin Dion; Director of Facilities, Marco Gaylord; Executive Director of Operations, Elisha De Jesus; Director of Athletics, Randall Mel; Committee Secretary Others Present: Kevin Fuselier-SLR Consulting, Paul Jorgensen-Silver Petrucelli 1. Call to Order: Acting Chair Councilman Loffredo called the meeting to order at 5:35PM 2. Adoption of the Agenda: a. Motion: Councilman Gennaro b. Second: Farah Scala c. Call to vote: Unanimously voted to approve the adoption of the agenda 3. Public Comment: a. Public Comment opened at 5:40 PM b. Comments made by Middletown Coaches and Community Members c. Public Comment closed at 5:57 PM 4. Approval of the minutes from the February 16th, 2023 Regular Meeting a. Motion: Councilman Gennaro b. Second: John Giuliano c. Call to vote: Unanimously voted to approve the minutes from the February 16th, 2023 Meeting 5. Approval of the minutes from the March 9th, 2023 Special Meeting a. Motion: Councilman Gennaro b. Second: John Giuliano  March 16th, 2023 Page 2 c. Call to vote: Unanimously voted to approve the minutes from the March 9th, 2023 Special Meeting 6. Approval of the time card of the committee secretary a. Motion: Councilman Gennaro b. Second: Farah Scala c. Call to vote: Unanimously voted to approve the time card of the committee secretary 7. Approval of the Change order form #2 , Young Developers for the credit of $10,625.92 a. Motion: Councilman Gennaro b. Second: Paul Gionfriddo c. Call to vote: Unanimously voted to approve the change order #2 from Young Developers for the credit of $10,652.92 8. Approval of Young Developers Application for Payment #5 for $54,946.18 a. Motion: Councilman Gennaro b. Second: John Giuliano c. Call to vote: Unanimously voted to approve the Application for Payment #5 for $54,946.18 9. Update and Discussion on the Farm Hill Roof Building Project a. Update from Paul Jorgensen; i. Additional punch list and clean up items will occur in the spring ii. Project should be able to close as soon as punch list items are complete which included some gutter work, clean up in the parking lot, sidewalk repair and clean up in the field area. iii. Highest priority would be to get the P/V Panel grant application for Farm Hill complete as the work must be in progress by the time the new roof hits the one year mark 10. Update and Discussion on the Snow School Roof Building Project a. Currently no updates on the Snow School Roof Project b. Continued need to work with the district, city and state for grant application for the roof and P/V project 11. Update and Discussion with SLR Environmental Consulting on the MHS Turf and Track Project a. Update from Kevin Fuselier, SLR Environmental Consulting i. Site visit before this meeting to walk the MHS Turf/Track 1. Created a photo inventory of specific areas for the basis of design ii. Reviewed the Department of Health’s presentation, will provide the committee with a formalized memo with their feedback iii. Memorandum to be prepared for committee on natural grass versus synthetic turf 1. Will provide schematics on cost estimating for both situations  March 16th, 2023 Page 3 a. This will include maintenance and repair cost estimates for both situations iv. Provided with proposal and quotes from the Board of Education from Keystone Sports Construction which SLR will review and provide their recommendations to the Committee v. Currently this project, if bid and selected on time, the timeline is 12-14 weeks long; however most companies are already slated with projects for this Summer and this project may not be able to be completed by the new school year b. Marco Gaylord; Executive Director of Operations, provided and read a letter from the President of Keystone Sports construction for the public record stating Keystone’s commitment on pricing and project completion should Middletown move forward with their company in the near future i. Comments from Councilman Loffredo, Councilman Gennaro, John Giuliano and Paul Gionfriddo on concerns of safety, timeline completion, city ordinances, procurement procedures and wanting the consulting firm to review the project properly before commitment to any project 12. Future Business: a. SLR to provide memorandums of their reviews on Keystone proposal, presentation from the Department of Health and the photos and studies being conducted by SLR in the next meeting 13. Approval of Committee Recess a. Motion: Councilman Loffredo b. Second: Councilman Gennaro c. Vote:Unanimously voted to approve the recess to view the MHS Turf and Track d. Recess began at 6:33pm 14. Return from Committee Recess: a. Acting Chair Councilman Loffredo Called the meeting to order after the recess at 7:25PM 15. Adjournment: a. Motion: Councilman Gennaro b. Second: Farah Scala c. Vote:Unanimously voted to adjourn the meeting at 7:28PM