Mary Shepherd Home Citizens' Advisory Committee

Shepherd Home Advisory Committee AGENDA April 13, 2022 5:00 Hybrid meeting location Zoom https://us02web.zoom.us/j/88472249758?pwd=NXVRKy95S3N6VHpCdmV5dGE0Tk1pdz09 Or Shepherd Home Conference Room Minutes approved Finances Occupancy Tenant issues Program report Bike Repair program Building issues Other development Next Meeting: April 13, 2022  Shepherd Home Advisory Committee MINUTES March 9, 2022 5:00 Location: Shepherd Home Conference Room or Zoom video Those in Attendance: Col. Phil Cacciola, Chair; Deputy Mayor Vinnie Loffredo, Vice-Chair; Atty. Ralph Wilson, Atty. Seb Giuliano, Larry Riley, Veteran; Christine Garriga, DeMarco; Carl Rodenhizer, Columbus House Phil opened the meeting at 5:00. Minutes of the February 9, 2022 meeting were approved with the correction of adding Larry Riley to those in attendance. Occupancy Christine reports there is only one vacancy currently. She has one applicant that is being vetted. She has additional applicants on the waitlist. She noted that the time to process an applicant is dependent upon them being document ready. On average, she estimated a month to a month and a half to get an applicant approved. Tenant issues None to note. Christine noted that there was a minor complaint between tenants of one playing their music too loud. Programs Christine reported the routine activities of Bingo on Friday and the Middlesex Hospital clinic on site. There were planned special events for St. Patricks Day. Building issues Still waiting for specs to replace the roof to be completed. Other development Vinnie noted that he has been in discussion with Rep. Quentin William. Quentin noted that he has pending legislation on a survey of all the properties at CVH. It’s a short session this year and he was unsure if it would be considered this year. Vinnie was advocating for the white shed and the three structures on Eastern Drive. Phil encouraged that members engage Lakisha Hyatt, CEO at CVH to get her supportive of the property carve out and tour Shepherd. Balance Sheet The balance sheet was distributed. A request for a monthly financial statement will be provided next month. Contributions Christine noted that contributions have fallen off. She’ll check with Mayce and assess the need for specific items. Bike Repair Vinnie asked about the status of the bike repair program. We’ll get a summary of St. Vincents engage from Peter Keast from SVDM for a report. Meeting adjourned. Next meeting, April 12, 2022 Submitted by, Carl Rodenhizer  Shepherd Home Advisory Committee MINUTES (REVISED) February 9, 2021 5:00 Location: Shepherd Home Conference Room or Zoom video Those in Attendance: Col. Phil Cacciola, Chair; Deputy Mayor Vinnie Loffredo, Vice-Chair; Atty. Ralph Wilson, Atty. Seb Giuliano, Larry Riley, Veteran; Christine Garriga, DeMarco; Carl Rodenhizer, Columbus House Phil opened the meeting at 5:00. Minutes of the January 12, 2022 meeting were approved as presented. Elks Gift. Bill Cullen presented a $2,000 gift, on behalf of the Middletown Elks Club. Pictures were taken and Carl is to provide an acknowledgment letter. There are no specific requirements for spending the gift. We have discussed having the monies targeted toward Bike storage for a repair program that Mayce has been proposing. Ralph also suggested looking into the barn to the north on CVH property. A request for the balance sheet to identify cash for gifts surfaced. Occupancy Christine reports there is only one vacancy currently. She has one applicant that is being vetted. She has four additional applicants on the waitlist. Tenant issues None to note. All reports are that the community is quiet. We have some individual issues related to substance abuse, but the community-wide problems have ended. COVID19 We have had one positive Covid case that has been isolated. Fortunately, thanks to preventative efforts by DeMarco and help from the health department we appear to be getting through the pandemic with minimal effect Building issues Specs are still being developed for the roof. Other development We discussed using the property to the north for families, offices, or homeless veterans. Vinnie is to connect with the Mayor’s office to get municipal support. Carl is to get a meeting with the CVH Executive Director. June events. Christine noted plans for a health fair in June. Meeting adjourned. Next meeting, March 9, 2022 Submitted by, Carl Rodenhizer 4:06 PM Shepherd Home Limited Partnership 03/09/22 Profit & Loss Accrual Basis January through February 2022 Jan 22 Feb 22 TOTAL Ordinary Income/Expense Income 5120 Rent Revenue 12,897.00 12,011.00 24,908.00 5121 Subsidy Revenue 20,121.00 20,132.00 40,253.00 5220 Apartments - Vacancy -1,040.00 -1,040.00 -2,080.00 5910 Laundry & Vending Revenue 321.00 0.00 321.00 5990 Misc. Revenue 0.00 2,000.00 2,000.00 Total Income 32,299.00 33,103.00 65,402.00 Expense Administrative 6250 Other Renting Exp 0.00 17.00 17.00 6310 Office Salaries 4,108.08 4,108.08 8,216.16 6311-20 Telephone/AnswerService 511.16 553.23 1,064.39 6311 Office Supplies/Expense 546.82 508.66 1,055.48 6320 Management Fee 1,662.90 1,555.75 3,218.65 6350 Auditing Expenses 0.00 5,000.00 5,000.00 6351 Bookkeeping/Accounting 315.00 315.00 630.00 Total Administrative 7,143.96 12,057.72 19,201.68 Utilities 6450 Electricity 7,221.27 7,933.53 15,154.80 6451 Water 228.05 201.94 429.99 6452 Gas 1,343.54 1,325.47 2,669.01 6453 Sewer 0.00 0.00 0.00 Total Utilities 8,792.86 9,460.94 18,253.80 Repairs & Maintenance 6510 Janitor/Repair Payroll 173.88 695.52 869.40 Supplies 6515-40 Repair Material 86.74 386.17 472.91 Total Supplies 86.74 386.17 472.91 Contracts 6520-10 Janitorial Contract 800.00 920.00 1,720.00 6520-20 Exterminating Contract 325.00 85.00 410.00 6520-40 Repair Contract 427.80 0.00 427.80 6520-50 Elevator Contract 617.00 377.00 994.00 6522 Fire Life Safety Contract 304.95 0.00 304.95 6525 Trash Removal 360.00 360.00 720.00 6546 HVAC Contract/Repairs 2,613.57 0.00 2,613.57 6548 SnowRemoval Contract/Suppl 2,100.00 4,200.00 6,300.00 Total Contracts 7,548.32 5,942.00 13,490.32 Total Repairs & Maintenance 7,808.94 7,023.69 14,832.63 Taxes & Insurance 6710 Real Estate Taxes 1,402.12 0.00 1,402.12 6711 Payroll Taxes 509.78 560.21 1,069.99 6722 Worker's Comp. Insurance 134.45 168.07 302.52 6723 Health Insurance 127.44 140.05 267.49 Total Taxes & Insurance 2,173.79 868.33 3,042.12 Page 1 4:06 PM Shepherd Home Limited Partnership 03/09/22 Profit & Loss Accrual Basis January through February 2022 Jan 22 Feb 22 TOTAL Case Management Expenses 6910 Case Management Salaries 3,121.04 1,997.31 5,118.35 6923 Case Management benefits 424.00 373.46 797.46 6950 Case Management Office Sup 344.51 120.00 464.51 6990 Case Management Program Su 0.00 0.00 0.00 Total Case Management Expenses 3,889.55 2,490.77 6,380.32 Total Expense 29,809.10 31,901.45 61,710.55 Net Ordinary Income 2,489.90 1,201.55 3,691.45 Other Income/Expense Other Expense 7026 Replacement Reserve 1,066.67 1,066.67 2,133.34 7027 Replacement Rsrv Offset -1,066.67 -1,066.67 -2,133.34 Total Other Expense 0.00 0.00 0.00 Net Other Income 0.00 0.00 0.00 Net Income 2,489.90 1,201.55 3,691.45 Page 2