Mattabassett District Board

THE MATTABASSETT DISTRICT - Minutes of June 20, 2023 PUBLIC SPEAKERS Al Waters, Cromwell resident, referenced two (2) letters he delivered to Executive Director, Art Simonian dated June 14 and June 15, 2023 and asked the Board members if they had read them. The letter was included with other material handed out prior to the Board meeting so most Directors did not have the opportunity to read the letter. Mr. Waters said the continuous odor issues are an “environmental injustice” that threatens his health. He feels that he is not being taken seriously and promised that he will continue to call the District with odor complaints and take any action necessary to eliminate the odors from his neighborhood. MINUTES OF Tuesday, June 20, 2023 Roll Call of Members The monthly meeting of the Board of Directors of The Mattabassett District was held on Tuesday, June 20, 2023 in the Administration Building. Chairman John Dunham called the meeting to order at 7:02 p.m. A roll call was taken and a quorum was present. Present from the Town of Cromwell were Directors Bonnie Anderson and Joseph Corlis. Present from the Town of Berlin was Director Liam Mitchell. Present from the City of Middletown were Directors David Bauer and Gerry Daley. Present from the City of New Britain were Directors Tonilynn Collins and Daniel Salerno. Also present were Arthur Simonian, Executive Director, Operations Manager – Ty Wagner, Maintenance Manager – Bill Adkins, District Engineer – Michelle Ryan and District Counsel – Edward T. Lynch Jr who called in remotely. City of New Britain Directors Rick Healey and Don Naples arrived at 7:05 p.m. Al Waters, Cromwell resident and public speaker also attended. The Town of Cromwell Director Doug Sienna, Town of Berlin Director James Fallon, City of Middletown Directors Joseph Samolis and Dale Aldieri, and City of New Britain Director Mary Marrocco were absent. Approval of May 15, 2023 Minutes MOTION: Mrs. Collins moved to approve the minutes of May 15, 2023. Mr. Bauer seconded the motion. Discussion RESOLVED: The motion was approved unanimously. Treasurer's Report MOTION: Mrs. Collins moved to accept the Treasurer’s Report as presented. Mr. Salerno seconded the motion. Discussion RESOLVED: The motion was approved unanimously. 1 THE MATTABASSETT DISTRICT - Minutes of June 20, 2023 Budget Statement MOTION: Mrs. Collins moved to accept the Budget Statement as presented. Mr. Mitchell seconded the motion. Discussion RESOLVED: The motion was approved unanimously. Executive Director’s Staff Actions: 1) Art to review line items over budget and address with the Finance Committee prior to the end of FY 22-23. 2) A small number of projects have been identified as carryovers to FY 23-24 due to delays in receiving materials and supplies to complete the necessary work. These transfers will be set up for the Finance Committee to approve. Check Register – No Action No Motion Required. Staff Reports MOTION: Mr. Bauer moved to accept the Staff Reports as presented. Mrs. Anderson seconded the motion. Discussion RESOLVED: The motion was approved unanimously. Engineering Committee MOTION: Mrs. Anderson moved to waive the bidding process and award the Secondary Heat Exchanger, Upper Plenum and Lower Plenum in the amount not to exceed $560,000 to Arvos Schmidtsche Schack of Wexford, PA. Mr. Naples seconded the motion. Discussion RESOLVED: The motion was approved unanimously. 2 THE MATTABASSETT DISTRICT - Minutes of June 20, 2023 MOTION: Mr. Daley moved to waive the bidding process and award the replacement chiller (air- conditioning system) in the amount not to exceed $72,000, including contingency if necessary, to Carrier Commercial Service of Wallingford, CT. Mrs. Anderson seconded the motion. Discussion RESOLVED: The motion was approved unanimously. MOTION: Mr. Mitchell moved to waive the bidding process and award new replacement carbon and related wear materials to two (2) of the District’s odor control units in the amount not to exceed $90,630 to ECS of Belton, TX. Mr. Healey seconded the motion. Discussion RESOLVED: The motion was approved unanimously. MOTION: Mr. Daley moved to waive the bidding process and award the Ash Lagoon Cleaning Project in the amount not to exceed $98,387 to H.E. Butler Construction of Portland, CT. Mr. Salerno seconded the motion. Discussion RESOLVED: The motion was approved unanimously. MOTION: Mr. Mitchell moved to approve awarding the addition of a G&W Railroad flagger and additional liability insurance in the amount not to exceed $45,065. Mr. Corlis seconded the motion. Discussion RESOLVED: The motion was approved unanimously. 3 THE MATTABASSETT DISTRICT - Minutes of June 20, 2023 MOTION: Mr. Daley moved to approve the May 25, 2023 Engineering Committee report. Mrs. Collins seconded the motion. Discussion RESOLVED: The motion was approved unanimously. Finance Committee MOTION: Mr. Corlis moved to approve the authorization to the Executive Director to enter into contract with the most cost-effective vendors considering price and delivery schedule: Kuehne Chemical Co., Inc. for supply of Sodium Hypochlorite; Borden & Remington Corp. for Sodium Hydroxide; and Environmental Operating Solutions, Inc. for Glycerin Based Supplemental Carbon for Fiscal Year July 1, 2023 to June 30, 2024. Mr. Mitchell seconded the motion. Discussion RESOLVED: The motion was approved unanimously. MOTION: Mr. Healey moved to approve the May 25, 2023 Finance Committee report. Mrs. Collins seconded the motion. Discussion RESOLVED: The motion was approved unanimously. Human Resources Committee No Report. Property Management No Report. Public Relations Committee No Report. 4 THE MATTABASSETT DISTRICT - Minutes of June 20, 2023 Counsel Report No Report. New Business A follow up meeting will be scheduled end of June or early July to discuss Reserve Capacity. Communications A link to the Middlesex Chamber of Commerce’s list of events will be provided to the Board of Directors. Adjournment MOTION: Mr. Bauer moved to adjourn. The meeting adjourned at 8:15 p.m. The next meeting of the Board of Directors will be held on Monday, July 24, 2023 at 7:00 p.m. in the Administration Building, 245 Main Street, Cromwell, CT. 5