Middletown High Track/Turf Building Committee

April 27th, 2023 Page 1 Committee Members Committee Staff Councilwoman Meghan Carta, Co-Chair Dr. Alberto Vazquez Matos, Superintendent Councilman Vincent Loffredo Jennifer Cannata, Assistant Superintendent Councilman Anthony Gennaro Christopher Puorro, Purchasing Agent John Giuliano Kevin Dion, Director of Facilities Farah Scala Marco Gaylord, Ex. Director of Operations Richard Pelletier Elisha De Jesus, Director of Athletics David Bauer Randall Mel, Jr., Committee Secretary Meeting Minutes ***Hybrid Meeting: In-Person and Webex*** Farm Hill Roof, Snow Roof and MHS Turf Building Committee Special Meeting 04-27-2023 6:00PM Members Present: Councilman Loffredo, Councilman Gennaro, David Bauer, Richard Pelletier, John Giuliano, Farah Scala Members Absent: Councilwoman Carta, one vacancy (BOE Member), one vacancy (community member) Staff Present: Kevin Dion; Director of Facilities, Randall Mel; Committee Secretary, Christopher Puorro; Purchasing Agent Others Present: Mark Arigoni-SLR Consulting, Paul Jorgensen, Silver Petrucelli 1. Call to Order: Acting Chair Councilman Loffredo called the meeting to order at 6:00PM 2. Public Comment: Acting Chair Councilman Loffredo opened public comment at 6:01PM a. Acting Chair Councilman Loffredo closed public comment at 6:02PM as there was no public comment 3. Approval of the minutes from the March 16th, 2023 Regular Meeting a. Motion to approve items 3, 4 and 5 at collectively: David Bauer i. Seconded by Farah Scala ii. Discussion: none iii. Vote: Unanimously voted to approve the motion to approve items 3, 4 and 5 on the agenda 4. Approval of the minutes from the March 28th, 2023 Special Meeting a. Motion to approve items 3, 4 and 5 at collectively: David Bauer i. Seconded by Farah Scala ii. Discussion: none iii. Vote: Unanimously voted to approve the motion to approve items 3, 4 and 5 on the agenda  April 27th, 2023 Page 2 5. Approval of the minutes from the April 4th, 2023 Special Meeting a. Motion to approve items 3, 4 and 5 at collectively: David Bauer i. Seconded by Farah Scala ii. Discussion: none iii. Vote: Unanimously voted to approve the motion to approve items 3, 4 and 5 on the agenda 6. Approval of the time card of the committee secretary a. Motion: Richard Pelletier b. Second: David Bauer c. Discussion: None d. Vote: Unanimously voted to approve the time card of the committee secretary 7. Approval of the payment to Silver Petrucelli for the administrative work completed on the Wilbert Snow School Roof Project invoices totaling $28,580.38 from 2021: a. 21-2103 for $2,310.00 b. 21-2037 for $1,245.00 c. 21-2727 for $10,745.38 d. 21-1477 for $830.00 e. 21-1269 for $10,660.00 f. 21-1190 for $2,790.00 i. Motion to approve for the payment to Silver Petrucelli for the administrative work completed on the Wilbert Snow School Roof Project invoices totaling $28,580.38 from 2021: 1. 21-2103 for $2,310.00 2. 21-2037 for $1,245.00 3. 21-2727 for $10,745.38 4. 21-1477 for $830.00 5. 21-1269 for $10,660.00 6. 21-1190 for $2,790.00 ii. Motion: David Bauer iii. Second Councilman Gennaro iv. Discussion: 1. Councilman Loffredo asked for clarification on the invoices from the Board of Education staff and from Silver Petrucelli a. Christopher Puorro, Purchasing agent and Paul Jorgensen from Silver Petrucelli provided explanations on the work that was completed by Silver Petrucelli on the Snow Roof designs and the reason for the invoices v. Vote: Unanimously approved all invoices 8. Update and Discussion on the Farm Hill Roof Building Project:  April 27th, 2023 Page 3 a. Paul Jorgensen provided an update on the Farm Hill project as it relates to the P/V Panels, the application process and the need for the committee to move forward i. Panelist discussion on the importance of moving this application forward due to the time restraint of when the Farm Hill Roof was completed. The P/V application must be in by the time the one year mark hits since the roof was installed 9. Discussion on the Snow Roof Project: a. Paul Jorgensen provided an update on the work that has been done from an administrative perspective. Provided insight to the committee on next steps as it relates to the application process and combining the roof and P/V projects 10. Discussion on the MHS Turf and Track Project: a. Kevin Fuselier SLR Consulting provided details on the studies completed and relayed more information on next steps would be provided to the committee for the next meeting 11. Future Business: a. Request for the Director of Grants and Director of Facilities to provide an update on the Snow School Roof Grant application 12. Adjourn: a. Motion to adjourn at 6:42PM by Farah Scala b. Second: David Bauer c. Discussion: none d. Meeting adjourned at 6:42PM