Middletown High Track/Turf Building Committee

August , 2023 Page 1 Committee Members Committee Staff Councilwoman Meghan Carta, Co-Chair Dr. Alberto Vazquez Matos, Superintendent Councilman Vincent Loffredo Jennifer Cannata, Assistant Superintendent Councilman Anthony Gennaro Christopher Puorro, Purchasing Agent John Giuliano Kevin Dion, Director of Facilities Farah Scala Marco Gaylord, Ex. Director of Operations Richard Pelletier Elisha De Jesus, Director of Athletics David Bauer Randall Mel, Jr., Committee Secretary Alexander Tucci Meeting Minutes ***Virtual Meeting: Webex*** Farm Hill Roof, Snow Roof and MHS Turf Building Committee Special Meeting 08-22-2023 5:30PM Members Present: Councilwoman Carta, Councilman Loffredo, Councilman Gennaro, Richard Pelletier, John Giuliano, David Bauer Members Absent: one BOE vacancy, Alexander Tucci, Farah Scala Staff Present: Kevin Dion; Director of Facilities, Randall Mel; Committee Secretary, Others Present: Kevin Fuselier SLR Consulting, Michael Chambers, Silver Petrucelli 1. Call to Order a. Councilwoman Carta called the meeting to order at 5:31PM 2. Discussion and Review of the minutes from the July 20th, 2023 Regular Meeting a. Comment from Mr. Bauer: need a minor correction to the last minutes with a couple of typos b. Motion to accept the minutes with the adjustments: i. Motion: David Bauer ii. Second: Councilman Gennaro iii. Discussion: None iv. Call to vote: Unanimously voted to accept the minutes with the corrections 3. Discussion and Review of the time card of the committee secretary from 7/20/2023-8/22/2023 a. Motion to approve the time card of the Committee secretary i. Motion: Councilman Gennaro ii. Second: David Bauer iii. Discussion: Councilman Loffredo requested a financial total of the payments to the committee secretary to be included on future time cards  August , 2023 Page 2 iv. Call to vote: Unanimously voted to accept the committee secretary time card 4. Update and Discussion on the Farm Hill Roof Building Project a. Review of P/V Schematic Drawings i. Michael Chambers, Silver Petrucelli, provided information on the P/V schematic drawings and some of the needs for the city to do some additional tree clearing. b. DAS Review of Application for FH i. Michael Chambers provided comments on the adjustments needed from the Department of Administrative Services review and comments on the initial Farm Hill P/V application. ii. The Board of Education will re-submit the application in September 5. Update and Discussion on the Snow School Roof Building Project a. Review of P/V Schematic Drawings i. Michael Chambers provided a review of all schematic drawings for Snow School in anticipation of the grant application being submitted to the state for review. 6. Discussion and Review Invoices from Silver, Petrucelli and Associates: a. Invoice number 23-918 for $1,400 for the schematic P/V panel drawings and bid documents for Snow School on August 1st, 2023 i. Motion to approve the payment for the invoice 23-918: 1. Motion: David Bauer 2. Second: Richard Pelletier 3. Discussion: None 4. Call to Vote: Unanimously voted to approve the payment of the invoice b. Invoice number 23-919 for $1,650.00 for the schematic P/V Panel Drawings and bid documents for Farm Hill on August 1st, 2023 i. Motion to approve the payment for the invoice 23-919: 1. Motion: David Bauer 2. Second: Richard Pelletier 3. Discussion: None 4. Call to Vote: Unanimously voted to approve the payment of the invoice 7. Update and Discussion with SLR Environmental Consulting on the MHS Turf and Track Project a. Kevin Fuselier provided an update on the prospective bid documents for the committee to have finalized and reviewed b. Councilman Loffredo made a motion to approve the bid documents subject to edits from the Board of Education and a final review by the committee  August , 2023 Page 3 i. Second: David Bauer ii. Discussion: None iii. Call to Vote: Unanimously approved the motion to approve the bid documents subject to edits by the Board of Education 8. Discussion and Review of Invoice from SLR Environmental Consulting a. Invoice No: 000000188536 for $5,500 for bid documents and design i. Motion to approve the payment for the invoice ending in 188536: 1. Motion: David Bauer 2. Second: Richard Pelletier 3. Discussion: None 4. Call to Vote: Unanimously voted to approve the payment of the invoice b. Invoice No. 000000189686 for $5,500 for Phase I - Site Investigation, Survey, Design Documents & Bidding i. Motion to approve the payment for the invoice ending in 189686: 1. Motion: David Bauer 2. Second: Richard Pelletier 3. Discussion: None 4. Call to Vote: Unanimously voted to approve the payment of the invoice 9. Adjournment: a. Motion to adjourn: Councilman Loffredo b. Second: Councilman Gennaro c. Discussion: None d. Call to Vote: Unanimously voted to adjourn the meeting at 6:28PM