Russell Library Board of Trustees

RUSSELL HBRARY A great place to be. Russell Library Annex Board Room Thursday, February 22, 2018 Present : Trustees Becker, Hadley, Markot, Murdock, Nelson, Thachampallath, Wisneski, Zakarian, Zawisky; Interim CEO and Library Director Doyle; Director of Youth and Family Learning and Interim Assistant Director Billingsley; Director of Finance & HR Administration Harlow; staff member Ann Smith Excused: Trustees Berlind, Norwood, Russell 1. Can to order: President Bruce Markot called the meeting to order at 6:34 p.in. 2. Public session/Comment: Arm smith, vice-president ofAFSCME read a statement on behalf of the union members. 3. Approval of Minutes a. It was moved (Trustee Thazhanpallath) and seconded (Trustee Hadley) to approve the minutes of the regular trustee board meeting of January 16, 2018, with the correction of the spelling of fz.7!dcz to fy7ec7cz. The motion was approved with one abstention. 4. Administration Report -Brandie Doyle, Interim Director and CEO, reported the following: • the pierre sylvain art exhibition and opening reception are wonderful • the tibrary is hosting the Harlem Quartet • grants of$20,020 have been received • union negotiations are wrapping up • a prelininary budget was submitted to the city on February 22 • at the directors' meeting, goals for the rest of the year were discussed with themes of cross-training, consolidating service desks, and reconfiguring the lobby • staffing changes: Jeff Grant has left, Linda Rusczek is leaving at the beginning of March, and Zachary Zukas has found a fun-time job at another library; Christy Billings has moved to programming and engagement; a new supervisor of pages will be hired soon 5. Executive session: It was moved (Trustee Thazhanpallath) and seconded (Trustee Becker) to enter Executive Session at 6:49. P.in. The motion passed unaninously. a. Executive search update b. Union negotiation update It was moved (Trustee Nelson ) and seconded (Trustee Becker ) to exit Executive Session at 9:00 p.in. The motion passed unaninously. 6. Old Business a. Interim Director and CEO Doyle went over the FY 2019 in detail. There was discussion of possible ways to add hours for Wednesday momings, expanding weekday hours to 10 an to 8:30 pin, expanding Saturday hours to 10-4 and Sundays 12-4. It was moved (Trustee Thazhanpallath) and seconded (Trustee Nelson) to approve the FY 2019 budget with an addition to part time salaries, making a request to the city for increased hours. The motion passed unaninously.  b. Lighting project: It was moved (Trustee Zakarian) and seconded (Trustee Nelson) to approve a second letter of support for the lighting project. The motion passed unanimously. 7. New Business a. Proposed circulation policy revision: Youth cards and school group borrowing will not incur fines, nor will there be fines for school staff. The revision will be sent to the policy committee before a vote is taken. 8. Committee Reports and Recommendations: a. Finance & Audit Committee Report - Andy Becker, chair, urged the trustees to check the finance papers that were distributed. b. Policy Committee Report - nothing to report c. Facilities & House Committee Report - Steve Nelson, chair, said that improvements continue to be made to the building. d. Human Resources Committee Report - there was no report, as hiring was discussed in executive session. 9. Adjournment: It was moved (Trustee Nelson) and seconded (Trustee Thazhampallath) to adjourn the meeting at 9:32 pin. Next regular board meeting: Tuesday, March 20, 2018 6:30 pin Notes taken by Sowgol Zakarian Respectfuny Submitted, ul\Ow( qtw`wl Wendy Berlind, Secretary