Russell Library Board of Trustees

Governance Committee of the Russell Library Board of Trustees Regular Meeting, November 3, 2021, 5:00 PM (Online meeting via Webex) Minutes Present: Brandie Doyle (Assistant Director for Administrative Services), Jennifer Hadley (recorder), Gregory Harris, Thomas Russell IV Absent: Bryan Skowera (chair), Alison Williams 1. Call to Order: Jennifer called the meeting to order at 5:35 pm. 2. Review of Community Dialogue Framework: Jennifer summarized. 3. Approval of Minutes MOTION: Greg moved and Tom seconded to approve the minutes from the Oct. 6, 2021 Governance Committee Meeting. The motion passed unanimously. 4. Public Comment No public present. 5. Unfinished Business a. Virtual Meeting Etiquette Bryan shared this link at the previous meeting: https://ottawa.cmha.ca/wp-content/uploads/2020/04/Zoom-Meetings-Etiquette-For-Online-Meeti ngs.pdf. Greg moved and Tom seconded that we revise these guidelines and urge the board to append a link to the monthly agenda. [At the previous meeting Alison had offered to edit the guide for the Board’s use.] Jennifer offered to help as needed. 6. New Business a. Policy Review - Brandie recapped that three policies have been completed in the last year -- collection development, remote work, and progressive and corrective discipline. There are three policies remaining to review -- computer use, meeting room use, and display/public posting. She recommended that we tackle the display/public posting policy next and will prepare a draft prior to the next meeting. 7. Discussion of Items to Be Placed on Next Agenda Policy review. In addition, Bryan typically sends out a call for items prior to the next meeting. 8. Announcements a. Brandie called attention to a Russell Library Heat Smart event taking place this evening on thermal heat. The next meeting of the Governance Committee is December 1, 2021. 9. Open Forum/General Good and Welfare: Greg expressed appreciation for Tom’s participation on the Russell Library Board and on the Governance Committee. Tom expressed the desire that the Board of Trustees resume meeting in person in the near future. 10. Additional Public Comment: None 11. Meeting Adjournment: Greg moved and Tom seconded the motion to adjourn the meeting. The motion passed unanimously. The meeting was adjourned at 5:58. Respectfully submitted, Jennifer Hadley