Russell Library Board of Trustees

Governance Committee of the Russell Library Board of Trustees Regular Meeting, December 8, 2021, 5:00 PM (Online meeting via Webex) Minutes Present: Ramona Burkey (Library Director), Jennifer Hadley (recorder), Thomas Russell IV, Bryan Skowera (chair) Absent: Gregory Harris, Alison Williams 1. Call to Order: Bryan called the meeting to order at 5:03 pm. 2. Review of Community Dialogue Framework 3. Approval of Minutes MOTION: Jennifer moved and Tom seconded to approve the minutes from the Nov. 3, 2021 Governance Committee Meeting. The motion passed with Jennifer and Tom voting affirmatively and Bryan abstaining. 4. Public Comment - No public present. 5. Unfinished Business a. Virtual Meeting Etiquette - Alison had submitted the following draft: Video Meeting Etiquette 1. Be on time. When you walk in late, you'll be making noise and distract anyone who is speaking in the room. This can result in confusion and stoppages. 2. Identify yourself. Make sure that your correct name appears on your screen. In a large meeting, it may be necessary to state your name each time you speak as some people might not be able to see who is speaking. 3. Make sure others can see and hear you. Ensure that you are well-lit, either by natural light or a lamp. Avoid backlighting so others are able to see you clearly. 4. Ensure your technology works correctly. 5. Mute yourself when not speaking. 6. Wear appropriate clothing. 7. Pay attention. Minimize distractions and avoid the temptation to multitask. 8. Follow an agenda. 9. If possible, have your camera on. 10. Look into the camera. 11. Silence your cell phone and other personal devices. 12. If possible, choose a quiet location from which to participate in video meetings.  13. Have patience with your fellow meeting attendees if they experience technical issues. Not everyone operates with the same familiarity and videoconference dexterity. 14. Avoid eating while on a video meeting. Your headset or microphone will often amplify chewing sounds. (Beverages are okay if you’re not slurping and especially if you are doing a lot of the talking.) If you are eating or drinking, it is best to be muted. Jennifer moved and Tom seconded to approve these guidelines with the following change to #1: “Be on time; arriving late may be distracting.” The guidelines were approved unanimously. 6. New Business a. Policy Review - Display/Public Posting policy -- Brandie is still working on the policy and will circulate the draft prior to the next meeting. She was unable to attend today’s meeting. b. Meeting Schedule for Calendar Year 2022-23 Bryan moved and Jennifer seconded to adopt a schedule effective February 2022 through January 2023 for the Governance Committee to meet the first Wednesday of each month at 5 pm. The venue will be determined prior to each meeting. The motion passed unanimously. Ramona will ask Cate to prepare and submit a formal memo with the dates. The next meeting of the Governance Committee will be January 5, 2022. 7. Discussion of Items to Be Placed on Next Agenda Display/Public Posting Policy review. In addition, Bryan will send out a call for items prior to the next meeting. 8. Announcements - None 9. Open Forum/General Good and Welfare - No comments 10. Additional Public Comment: None 11. Meeting Adjournment: Jennifer moved and Tom seconded the motion to adjourn the meeting. The motion passed unanimously. The meeting was adjourned at 5:24. Respectfully submitted, Jennifer Hadley