Snow School Roof Building Committee

May 21st, 2024 Page 1 Committee Members Committee Staff Councilperson Vincent Loffredo (Chair) Dr. Alberto Vazquez Matos, Superintendent Councilperson Kelly Sweeney Jennifer Cannata, Assistant Superintendent Councilperson Anthony Gennaro Christopher Puorro, Purchasing Agent John Giuliano Kevin Dion, Director of Facilities Farah Scala Marco Gaylord, Ex. Director of Operations Richard Pelletier Elisha De Jesus, Director of Athletics David Bauer Randall Mel, Jr., Committee Secretary Eduardo Miranda, Ex. Director of Finance Deborah Kleckowski-Board of Education Member Meeting Minutes ***Hybrid In-person and Via Webex*** Farm Hill Roof, Snow Roof and MHS Turf and Track Building Committees Regular Meeting 5-16-24 5:30PM Members Present: Chair Loffredo, Councilperson Sweeney, Councilperson Gennaro, John Giuliano, Farah Scala, Richard Pelletier, Board Member Deborah Kleckowski Members Absent: David Bauer, open community member position Staff Present: Marco Gaylord, Executive Director of Operations; Christopher Puorro, Purchasing Agent; Kevin Dion, Director of Facilities; Elisha De Jesus, Director of Athletics and Student Activities Others Present: AGENDA 1. Call to Order: a. Chair Loffredo called the meeting to order at 5:32pm 2. Adoption of the Agenda: a. Motion to adopt the agenda: Board Member Kleckowski b. Seonded by Councilman Gennaro c. Discussion: none d. Vote: Unanimously approved to adopt the agenda 3. Public Comment: a. Chair Loffredo opened public comment at 5:36PM b. Chair Loffredo closed public comment at 5:37PM 4. Discussion and review of the minutes from the April 18th, 2024 Regular Meeting a. Motion to approve the minutes from the April 18th Regular Meeting: i. Deborah Kleckowski made the motion ii. Seconded by Councilman Gennaro iii. Discussion: None iv. Vote: Unanimously voted to approve the minutes  May 21st, 2024 Page 2 5. Discussion and review of the time card of the committee secretary from 4/18/24-5/15/24 a. Motion to approve the time card: Richard Pelletier b. Seconded by: Councilman Gennaro c. Discussion: none d. Vote: Unanimously voted to approve the time card of the committee secretary 6. Update and discussion on the Farm Hill P/V Panel Project a. Update provided by Kevin Dion. The state forms are in review for signatures for the appropriate parties from various city departments and state officials b. Chair Loffredo requested to have additional information provided for review to the committee at the next meeting before final signatures can be given 7. Update and discussion on the Snow School Roof Building Project a. The grant has been approved by the state to move forward with the project. b. Representatives from Silver Petrucelli were not available to discuss the updates on the project, next steps or other information. c. Chair Loffredo requested that communication occur with Silver Petrucelli to ensure a representative is available at all committee meetings as the projects progress 8. Review, discussion and possible action on the Silver Petrucelli invoice 24-444 dated 4/1/24 for the work done on the Snow Roof Building Project concerning Additional Services, Abatement, Hazardous Materials Monitoring a. Motion to table the review and approval of this invoice until the next meeting where a Silver Petrucelli representative is available b. Motion made by Deborah Kleckowski c. Seconded by Chair Loffredo d. Discussion: i. Chair Loffredo and Deborah Kleckowski made comments regarding the need to table this possible action before approving the invoice as the invoice information was unclear on the work being performed. Since there were no representatives from Silver Petrucelli, the Chair would like to table this until the next meeting e. Vote: Unanimously voted to approve the motion to table the invoice until the next meeting 9. Update and discussion with SLR Environmental Consulting on the MHS Turf and Track Project a. Representative from SLR not in attendance b. Director De Jesus reviewed the marking documents for the track and field project. Provided feedback to SLR and the subcontractor. The changes were made and were approved by Elisha and Marco  May 21st, 2024 Page 3 c. Kevin Dion provided an update on the track and field project. The project is on track to begin and end according to the provided schedule from SLR Consulting and their subcontractor 10. Motion to table discussion and any possible actions on agenda items 6-8 made by Deborah Kleckowski a. Seconded by Chair Loffredo b. Discussion: no additional discussion c. Vote: Unanimously voted to table discussion and any possible actions of agenda items 6-8 to the next meeting 11. Future Business a. No additional future business 12. Adjournment: a. Motion to adjourn: Deborah Kleckowski b. Seconded by Chair Loffredo c. Discussion: none d. Vote: Unanimously voted to adjourn at 5:56 PM