Snow School Roof Building Committee

June 23rd, 2024 Page 1 Committee Members Committee Staff Councilperson Vincent Loffredo (Chair) Dr. Alberto Vazquez Matos, Superintendent Councilperson Kelly Sweeney Jennifer Cannata, Assistant Superintendent Councilperson Anthony Gennaro Christopher Puorro, Purchasing Agent John Giuliano Kevin Dion, Director of Facilities Farah Scala Marco Gaylord, Ex. Director of Operations Richard Pelletier Elisha De Jesus, Director of Athletics David Bauer Randall Mel, Jr., Committee Secretary Eduardo Miranda, Ex. Director of Finance Deborah Kleckowski-Board of Education Member Meeting Minutes ***Hybrid In-person and Via Webex*** Farm Hill Roof, Snow Roof and MHS Turf and Track Building Committees Regular Meeting 6-20-24 5:30PM Members Present: Chair Loffredo, Councilperson Sweeney, Councilperson Gennaro, John Giuliano,, Richard Pelletier, Board Member Deborah Kleckowski Members Absent: David Bauer, open community member position, Farah Scala Staff Present: Marco Gaylord, Executive Director of Operations; Christopher Puorro, Purchasing Agent; Kevin Dion, Director of Facilities; Ken Linsley, Silver Petrucelli Others Present: 1. Call to Order: a. Chair Loffredo called the meeting to order at 5:30PM b. Chair Loffredo asked all members to introduce themselves c. Chair Loffredo publicly announced the resignation of David Bauer from the committee 2. Adoption of the Agenda a. Motion to add Item 10(b), Application for payment number 2 to HI Stone and Son through SLR Consulting for a total of $276,925.00 i. Motion: Chair Loffredo ii. Second: Richard Pelletier iii. Discussion: None iv. Vote: Unanimously approved to amend the agenda to include item 10(b) b. Motion to adopt the agenda as amended i. Motion: Chair Loffredo ii. Second: Councilperson Sweeney iii. Discussion: none iv. Vote: Unanimously voted to adopt the agenda as amended 3. Public Comment:  June 23rd, 2024 Page 2 a. Chair Loffredo opened public comment at 5:37PM b. Chair Loffredo closed public comment at 5:37PM 4. Discussion and review of the minutes from the May 16th, 2024 Regular Meeting a. Motion to approve the minutes: i. Motion: Deborah Kleckowski ii. Second: Kelley Sweeney iii. Discussion: none iv. Vote: Unanimously voted to approve the minutes 5. Discussion and review of the time card of the committee secretary from 5/16-6/19/24 a. Motion to approve the time card: i. Motion: Kelley Sweeney ii. Second: Richard Pelletier iii. Discussion: none iv. Vote: Unanimously voted to approve the time card of the committee secretary 6. Update and discussion on the Farm Hill P/V Panel Project a. Update provided by Ken Linsley from Silver Petrucelli and Associateds: i. The Farm Hill P/V Panel plans and specifications are completed and are ready for state review. ii. Prior to State review, the plans and specifications will need to be reviewed and approved by the Building Committee with a sign off by the Chair of the Committee 1. Approval also needed by the Board of Education 2. Signatures also needed by the: a. Fire Marshall b. 504 Coordinator c. Building Official d. Director of Public Health iii. Chair Loffredo requested that Christopher Puorro work with the appropriate officials to schedule a review meeting in order to move forward with the necessary signatures and approvals at the end of the Summer. iv. Questions from Chair Loffredo: 1. “Ken, are you assigned as the project manager for this project and the Snow Roof Project for this Building Committee?” a. Ken Linsley answer: “Yes, I am the assigned project manager through Silver Petrucelli on these projects in place of the previous project manager”. 2. Who have you been working with in these projects at the Board of Education:  June 23rd, 2024 Page 3 a. Ken Linsley Answer: “I have been working and meeting with Christopher Puorro and Marco Gaylord” v. Note from Chair Loffredo: 1. Once the other signatures are obtained, the building committee will have to review and will have to make a formal motion to allow him as the chair to sign off on the plans and specifications for the state. 7. Update and discussion on the Snow School Roof Building Project a. Ken Linsley updated the Committee that the Snow Roof Project is currently in the same place as the Farm Hill project with the necessary meetings, approvals and signatures prior to the final meeting with the state. 8. Review, discussion and possible action on the Silver Petrucelli invoice 24-444 dated 4/1/24 for the work done on the Snow Roof Building Project concerning Additional Services, Abatement, Hazardous Materials Monitoring. For a total of $1514.62 a. Motion to approve the payment: Deborah Kleckowski b. Second: Councilman Gennaro c. Discussion: i. Update from Christopher Puorro: The work and invoice has been reviewed and confirmed d. Vote: Unanimously voted to approve the payment of the invoice 24-444 For a total of $1514.62 9. Update and discussion with SLR Environmental Consulting on the MHS Turf and Track Project a. Christopher Puorro read an email from Kevin Fuselier, SLR Consulting Project Manager: i. “Attached are my minutes from the kickoff meeting held at the MHS track and field yesterday morning. Unfortunately, I once again have a schedule conflict this Thursday evening and will not be able to attend. Please let these minutes serve as an update to the building committee. If you have the opportunity to stop by the site this week, you will see that they are making substantial progress with the demolition of the track and field. We will be having our next progress meeting at 10 am next Wednesday, June 26th. All are welcome. HI Stone’s construction schedule is included at the end of the minutes. The current plan is to have the track and field completed and ready for use by the end of August.” b. Attached to this agenda will be the email pdf and the meeting minutes referred to in this email 10. (a). Review, discussion and possible action on the SLR Consulting invoice 10001972 dated 5/24/24 for a total of $4,197.50 for the work done relating to Phase II construction engineering a. Motion to approve the payment: Councilman Gennaro  June 23rd, 2024 Page 4 b. Second: Deborah Kleckowski c. Discussion: i. Update from Christopher Puorro: The work and invoice has been reviewed and confirmed. The work is on schedule as mentioned in the meeting minutes. d. Vote: Unanimously voted to approve the payment of the invoice 10001972 e. 10(b): Review, discussion and possible action of Application for payment number 2 to HI Stone and Son through SLR Consulting for a total of $276,925.00 for initial work on the Middletown High School Track and Field Project. i. Motion to approve the payment: Deborah Kleckowski ii. Second: Kelley Sweeney iii. Discussion: 1. Update from Christopher Puorro: The work and invoice has been reviewed and confirmed. The work is on schedule as mentioned in the meeting minutes. iv. Vote: Unanimously voted to approve the payment of the Application for Payment #2 11. Future Business: a. Indoor Air Quality Grant Discussions: i. Chair Loffredo requests an update on the Indoor Air Quality Grants at future meetings as these projects are now under the charge of the building committee b. Special Meeting: i. Motion to cancel the July 18th Regular Meeting and add a Special Meeting on July 25th at 5:30PM 1. Motion by: Deborah Kleckowski 2. Seconded by: Chair Loffredo 3. Discussion: none 4. Vote: unanimously approved the above motion 12. Adjournment a. Motion to adjourn: Richard Pelletier b. Second: Councilman Gennaro c. Discussion: note d. Vote: Unanimously voted to adjourn the meeting at 6:08PM