Snow School Roof Building Committee

October 26th 2024 Page 1 Regular Committee Members Committee Staff Councilperson Vincent Loffredo (Chair) Dr. Alberto Vazquez Matos, Superintendent Councilperson Kelly Sweeney Jennifer Cannata, Assistant Superintendent Councilperson Anthony Gennaro Christopher Puorro, Purchasing Agent John Giuliano Joshua Burger, Facilities Specialist Farah Scala Marco Gaylord, Ex. Director of Operations Richard Pelletier Elisha De Jesus, Director of Athletics Vacant Randall Mel, Jr., Committee Secretary Paul Zakarian Eduardo Miranda, Ex. Director of Finance Deborah Kleckowski-Board of Education Member Meeting Minutes ***Hybrid In-person and Via Webex*** Farm Hill Roof, Snow Roof, MHS Turf and Track and Indoor Air Quality Grant Building Committees Regular Meeting 10-17-2024 5:30PM Members Present: Chair Loffredo, Councilperson Sweeney, Councilperson Gennaro, John Giuliano, Richard Pelletier, Paul Zakarian, Farah Scala Members Absent: Deborah Kleckowski Staff Present: Marco Gaylord, Executive Director of Operations; Christopher Puorro, Purchasing Agent; Joshua Burger, Facilities Support Specialist Others Present: Kevin Fuselier, SLR Consulting; Ken Linsley, Silver Petrucelli 1. Call to Order and introductions a. Councilman Loffredo called the meeting to order at 5:30PM b. All committee members, staff and invited guests introduced themselves to the public meeting 2. Adoption of the agenda a. This item was missed by the committee 3. Public Comment a. Chair Loffredo opened public comment at 5:32PM b. Chair Loffredo closed public comment at 5:32PM 4. Discussion and review of the minutes from the August 15th Regular Meeting a. Motion to approve the meeting minutes: i. Motion made by: Farah Scala ii. Seconded by Councilwoman Kelly Sweeney iii. Discussion: none iv. Vote: Unanimously approved the minutes 5. Discussion and review of the time card of the committee secretary from 8/15/24- 10/16/2024  October 26th 2024 Page 2 a. Motion to accept the time card of the committee secretary: i. Motion made by: Councilman Gennaro ii. Seconded by: Richard Pelletier iii. Discussion: Councilman Loffredo noted that our current Secretary, Randall Mel, will be stepping down from the roles of secretary effective after the next regular meeting. The Committee is actively looking for someone to fill the role. iv. Vote: Unanimously approved the minutes 6. Update and discussion on the Farm Hill P/V Panel Project a. Ken Linsley from Silver Petrucelli provided an update on the project: i. The Planning Completion Review Meeting was held on September 10th, 2024. Comments were provided for revisisions which we maid. Currently waiting for the letter from the Department of School Construction Grants to proceed to bid. This letter should come in the next week or so. Bid documents will be ready for review and approval by the committee for the next regular meeting. ii. Question from Councilman Loffredo: Why did the original forms get kicked back and what is the timeline? 1. Answer from Ken Linsley: a. There were some wrong dates on the documents which were corrected and resubmitted. The approval to move to bid notifications should come in the next week or so, then we will be able to have this project along with Snow out to bid following the committee approval in the next meeting. 7. Update and discussion on the Snow School Roof Building Project a. Update from Ken Linsley: i. Snow School is in a similar place as the Farm Hill Project. The PCR meeting was held on September 11th, 2024. ii. Anticipating very good pricing for Middletown as this is the time where vendors are looking to “book their calendars” for next Summer projects. 8. Discussion, review and possible action concerning invoice 24-1072 from Silver Petrucelli and Associates dated 9/1/2024 relating to work completed on the Snow School Roof Building Project for a total of $1,350.00 a. Update from Christopher Puorro: This invoice is within our purchase order and this work was in relation to the work completed on bid documents through August 31st, 2024 b. Motion to Approve: i. Motion: Richard Pelletier ii. Second: Councilman Gennaro iii. Discussion: No further discussion  October 26th 2024 Page 3 iv. Vote: Unanimously approved the payment of the invoice 9. Update and discussion with SLR Environmental Consulting on the MHS Turf and Track Project a. Update on the close out of the project from Kevin Fuselier: i. All close out materials have been taken care of ii. Maintenance training occurred the previous day October 16th for the care and maintenance of the new turf and track iii. Significant rain events (2) left some standing water which was due to the holding of static. The field will be sprayed by a diluted solution of fabric softener which will eliminate the static and prevent standing water going forward. 1. The static is caused by a mix of low humidity and high heat in the new turf, but is easy to correct through the previously mentioned method. b. Update from Marco Gaylord: i. Confirmed the maintenance training occurred and that the company Spring Turf will come to spray the turf in the near future. c. Question from Councilman Loffredo: How is the track? i. Kevin: The track is complete and is looking and feeling great ii. Marco: PE Classes and the Track team are utilizing the track daily. 10. Update and Discussion on the Indoor Air Quality Grants for the common areas of four (4) Middletown Public School Buildings at Bielefield, Farm Hill, Snow and Moody Elementary Schools a. Christopher Puorro provided an update: i. Board of Education has put aside funds to obtain preconstruction services for about $19,000.00 ii. Marco has received three quotes and a vendor is in the process of being selected. b. Question from Councilman Loffredo: i. Will grants reimburse the pre-construction work ii. Christopher: it will not cover these costs 11. Future Business: a. Next Meeting: i. 2025 Meeting Calendar ii. Hiring of new committee secretary iii. Close out of the MHS Turf and Track Project 12. Adjournment a. Motion to adjourn: i. Motion: Councilman Gennaro  October 26th 2024 Page 4 ii. Second: Paul Zakarian iii. Discussion: none iv. Vote: Unanimously voted to adjourn the meeting v. Meeting adjourned at 5:50