Woodrow Wilson Building Committee

Woodrow Wilson Middle School Building Committee Minutes Special Meeting December 17, 2018 9:30 a.m. Present: Chair Mary Bartolotta, Vice Chair Christopher Drake, Sheila Daniels, John Giuliano, Gene Nocera, and Richard Pelletier Absent: Philip Pessina, Ted Raczka, Kristy Byrd, and John Phillips Also Present: Ken Biega, O & G, Construction Manager at Risk, Randall Luther, TSKP Meeting Called to Order The meeting was called to order to begin the interview process of the three candidates, at 9:35 a.m. 1. BVH 2. Colliers 3. Van Zelm Engineers Mr. Drake moves to go into executive session to begin the interview process ​per ​Sec. 1-200. Definitions. (6) “Executive sessions” means a meeting of a public agency at which the public is excluded for one or more of the following purposes: (E) discussion of any matter which would result in the disclosure of public records or the information contained therein described in subsection (b) of section 1-210 and 1-210 (24) Responses to any request for proposals or bid solicitation issued by a public agency or any record or file made by a public agency in connection with the contract award process, until such contract is executed or negotiations for the award of such contract have ended, whichever occurs earlier, provided the chief executive officer of such public agency certifies that the public interest in the disclosure of such responses, record or file is outweighed by the public interest in the confidentiality of such responses, record or file. Mr. John Giuliano seconds the motion. There is no discussion; the Chair calls for the vote and it is unanimous to approve with six aye votes. During the executive session O & G Representatives and Mr. Gaylord are invited to participate. Executive Session Ends Ms Daniels moves to end executive session and is seconded by Mr. Drake. The vote is called and it is unanimous to leave executive session. The Chair asks for a motion for preferred order of the candidates. Mr. Drake moves to prioritize the candidates as follows: 1. BVH 2. Colliers 3. Van Zelm December 17, 2018 WWMS Bldg Committee Page 1 His motion is seconded by Mr. John Giuliano. The Chair asks if there is any discussion; hearing none, she calls for the vote. It is unanimous to approve with six aye votes. The Chair recognizes Mr. Drake who moves to request a meeting of the Professional Services Committee to hire the Commissioning agent for the WWMS Building Project, taking into consideration the preferred order of the candidates. Ms. Daniels second the motion. The WWMS committee voted on requesting a meeting of the Professional Services Committee to consider the Commissioning Agent for the project as stated below. 1. BVH 2. Colliers 3. Van Zelm Engineers The Professional Services Committee will meet this Thursday in the Mayor’s Office at 11a.m. The Committee in further discussion requests that the contract state that the Commissioning Agent stay on the project for a minimum of one year and six months after the school has opened and that at the end of that time that the agent produce and provide a manual of operation for the facility. Meeting Adjourned Ms. Daniels moves to adjourn the meeting and is seconded by Mr. Pelletier. The vote is unanimous and the Chair declares the meeting adjourned. December 17, 2018 WWMS Bldg Committee Page 2