Woodrow Wilson Building Committee

New Middle School Building Commitee July 30, 2019 at 6 p.m. Minutes Members Present: Mary Bartolotta; Chris Drake; Sheila Daniels; Steve Zarger; John Guiliano; Rich Pellitier; and Gene Nocera. Phil Pessina came at 7 PM. The meeting was called to order at 6:10 PM. Public Comments Patrick McKenna expressed his interest in the committee’s plan regarding the energy efficiency strategies agreed to with the Clean Energy Taskforce Brian Kronenberger expressed his disappointment in the minutes from previous meetings. Does not believe they reflect the entire discussion. He suggested that the meetings be moved to a place where they can be recorded. New Business A. Approval of Bills 1. TSKP Invoice #14, motion to approve by Steve Zarger, second by Gene Nocera. Randall Luther noted that this is a periodic invoice for construction documents. Peter Staye suggested Randall share updated design drawings with BVH. Randall agreed. There was no further discussion. The Chair called the vote and it was Unanimous. The Chair declared matter approved. 2. BVH - Richard Pelletier moved to table the invoices to the next regular meeting, seconded by Steve Zarger. There was no discussion. The vote was called and it was Unanimous. The Chair declared the matter tabled. B. Review of PH 1 costs O & G PCO 01 Re-feed electrical services. A motion to pay for the electrical service as part of Phase I Construction. Approving the payment to O & G for the amount they will present from Phase I Construction line 4471-3300091601. 1. Dan Hertzler: First page is an amended version of what the committee received at the last meeting. The bottom line number is lower than the PO authorized by the committee at the last meeting ($3.6 million). There is a need for additional unforeseen electrical work related to Phase I demolition in order to keep electricity running to 3 sub-breakers in the building. The breakers run a boiler room, AC units, and Air Handlers. They looked at different methods and concluded that the least expensive method was to move some equipment to another boiler room that will not be demolished, but it will still require substantial additional electrical work, which will likely not exceed $203,000. The Committee discussed whether this condition could have been foreseen; Dan Hertzler responded that if it had, we would still have had to do the additional work and we would have had to pay for an as built review. In addition, they may not have recommended the cheaper method of moving equipment. Motion: Chris Drake moved to authorize O&G to engage in additional electrical work for Phase I, cost not to exceed $203,000. It was seconded by Richard Pelletier. The vote was called and it was unanimous to approve. The Chair declares the matter approved. 2. TSKP and the Committee discussed the additional code work needed and discussion with the city regarding the proper procurement vehicle. Randall Luther presented quotes from two companies they had worked with in the past, one for $37,500 and one for $10,000. Motion: to approve TSKP hiring a building code consultant in the amount of $11,000 ($10,000 + 10% markup to TSKP) from the fund balance into line item 4471-33000-52110, Administration, to pay for this service. The Motion was made by Mary Bartolotta and seconded by Steve Zarger. It was six affirmative votes and Sheila Daniels voted nay. The Chair states the motion passes. Motion to approve the contract between the city and TRC for environmental consultant services; approving a PO in the amount not to exceed $56,000 for these services; approving payment from the administration line item 4471-33000-52110 was made by Phil Pessina and seconded by Steve Zarger. Hearing no discussion the vote was called. It was unanimous to approve. The Chair states the matter is approved. C. 1. No further update from TSKP 2. Dan Hertzler presented data, sketch, and costs regarding the plan for temporary parking during construction. He presented that his data, based on actual usage, is from personal observations made on 3 occasions. There was discussion about why the parking lot needed to be temporary, rather than building a permanent surface, because the area will not be disturbed during future construction. Dan responded that permanent parking would require more work, including Planning and Zoning approval. Additionally, permanent parking would not be reimbursed by the State. Phil Pessina stated that he believed that this is an example of some inconvenience that parents, staff, and other visitors will have to experience in order to get a brand new school. Parking spots are available at the new athletic fields, if people are willing to walk. There was discussion on demolition progress and cost of disposal. Dan Hertzler mentioned that O&G had received a concern that the walls contained hazardous materials. In additional, more asbestos was found during the demolition than was previously known. He wanted the committee to be aware that O&G will be recommending treating all Phase I debris material as regulated waste, which will increase the cost of waste disposal over the original estimate, likely not to exceed $200,000. Motion to adjourn Gene Nocera moves to adjourn and is seconded by Steve Zarger. The vote was unanimous to adjourn. The Chair adjourned the meeting at 7:49 PM. Submitted by Marie Norwood